36C24618B0614-0001000.docx

BASIS G Locking Hardware

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-15-2018 637-18-144 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24618B0614 07-20-2018

X X X Thursday, 08-23-2018 at 10:00 AM EST X This is Amendment 0001 to Solicitation 36C24618B0614. The following changes are made to this solicitation:

1. The Statement of Work is revised as attached.

2. The Responses to all Contractor Requests for Information are attached.

3. The List of Site Visit Attendees is attached.

4. The Bid Opening date has been extended to Thursday 08-23-2018 at 10:00 AM EST.

There are no further changes to this solicitation. Please acknowledge receipt of this amendment on each copy of the offer submitted by completing Block 19 on Page 2 of the solicitation.

DAN DOVE

CONTRACT SPECIALIST

1. STATEMENT OF WORK

Project 637-18-144 - Patented Small Format Interchangeable (SFIC) Core Rekey Charles George VA Medical Center, Asheville, NC, intends to update its facility with patent protected cores/keys for security key over-ride. This upgrade will include the installation of geographically exclusive patent-protected cores and keys to fit existing BEST locksets and hardware, and replacement cylinders and hardware if/where required. Charles George VA Medical Center will manage the system at the completion of installation.

Prospective bidders shall utilize the following parameters in preparing bids for this initiative:

1. Key systems shall be replaced in the main Asheville campus (approximately 760,000 square feet), as well as our remote clinic located in Franklin (approximately 7,000 square feet).

1. Conduct on-site meetings for key planning and control hierarchy with 45 different workgroups/Services encompassing nearly 2,000 unique employees. These discussions will take a minimum of two meetings per team to establish the final control hierarchy for each workgroup/Service.

1. Vendor shall provide an updated drawing (additional key layer added to VA provided drawings in AutoCAD format) detailing the core/combinations for each door in the above-referenced facilities.

1. The magnitude of replacements shall be based upon the following numbers and types:

3. 2,000 SFIC Cores

3. 200 Locksets

3. 40 Replacement Doors with Integrated Mortise Locksets.

The attached specifications shall be followed for the execution of the core, lockset and replacement doors mention above. However, below are some key requirements of this system:

I. General Requirements:

1. Contractor will be responsible for conducting complete onsite site survey to ascertain specific quantities of cores required to conduct locking rekey of all doors.

1. Contractor will be responsible during onsite survey to ascertain any existing locking hardware which will not accept SFIC patented cores, and replace hardware, as necessary, to meet specifications below.

1. Patented Cores and Keys must be 7 Pin SFIC (Small Formal Interchangeable Core).

1. Patented cores and keys shall be patent protected by a Federal Utility Patent for a period of no less than 7 years with federal patent protection to eliminate unauthorized key duplication.

1. Patented Cores and Keys shall have geographical exclusivity controlled by the manufacturer, to ensure no keys or cores are available within the multi-state geographical territory defined.

1. Key system hardware provided by contractor for this project MUST be compatible with previously installed core and key hardware. This will ensure continuity for warranty support and maintenance inventory control, offering lowered total cost of ownership.

1. Geographically Exclusive Patented IC Cores and Keys shall be available in “family of four” allowing for multi-milled patented system expansion to four distinct keyways, with the ability to control all keyways via a multi-milled key. All four patented keyways must meet patent restrictions, and geographical exclusivity restrictions as specified.

1. Cores and Keys must be keyed into registered Factory Grand Master System where keying schematics are maintained and controlled at the manufacture level to ensure integrity of the master key system, and elimination of cross over keying when working with multiple contractors.

1. Contractor will be responsible for conducting onsite keying meeting(s) with staff to develop customized keying hierarchy and schematic to meet facility keying requirements. Contractor must have manufacture representative at all keying meetings to maintain factory master key system integrity.

1. Contractor shall provide core combination, key cutting, and locksmith supply as noted.

1. Contractor shall provide Key Control Database as detailed below.

II. QUALFICATIONS:

1. Contractor shall have three years documented experience in the manufacture, installing and servicing state facilities and shall be approved by the owner.

1. The installer shall be certified by the manufacturer.

1. Hardware installer shall provide factory supervision during installation.

III. MAINTENANCE

A. Manufacturer/contractor must have warranty/service technician within daily commuting distance of the Charles George VA Medical Center, Asheville, NC.

IV. TECHNICAL SUPPORT AND SERVICES

A. Vendor shall have factory-trained, qualified technical services available 24 hours a day, every day of the year to meet any emergency need.

V. Warranty A. Standard Warranty

1. Three year standard warranty on all materials unless otherwise noted within requirements specifications.

2. One year standard warranty on all labor performed.

B. Two Copies of the warranties must be provided to the owner upon substantial completion with the dates of warranty coverage noted.

VI. Patented Keying System

1. All cores and keys shall be 7-pin, interchangeable core.

1. All cores and keys shall be keyed into factory registered Grand Master Key System.

1. All cores and keys shall have federally protected patent life to be no less than 7 years

1. Cores and keys must have geographical exclusivity controlled at the manufacture level so that no distributor, locksmith, wholesaler has access to this keyway for sale or distribution to any customer other than Charles George VA Medical Center, being unique to the medical center, for the life of the patent, within the regional geographic boundaries.

1. Key tiering scheme shall be developed by the vendor with manufactures representative (and Medical Center input) for this Factory Registered Patented Masterkey System

1. Permanent keys and cores shall be stamped with the applicable key mark for identification. These visual key control marks or codes will not include the actual key cuts.

1. All patented cores and keys shall be transmitted to the Owner in person, or by U.P.S., delivery confirmation requested.

1. All orders for keys or cores must have email verification from registered key custodian before order is processed.

1. Each barrel of core must be independently capped.

1. All patented cores shall be supplied with three (3) cut patented operating keys for operation of the patented core, serialized for each core starting with the number one (1)

1. One (1) Patented cut Grand Master key, Two (2) patented System Control keys, Four (4) cut patented Masterkeys, and four (4) cut patented sub-master keys shall be provided per group.

VII. Key Control Database software A. Key Control Database and Importation of Key Codes will be included B. Key Control Software shall be equal to BEST Keystone KS600N and shall be able to function without any internet connection.

C. Importation of the Charles George VA Medical Center key codes will be conducted, as necessary/if required, by the manufacture to ensure accurate record keeping of all doors being rekeyed with patented factory registered master key system. End result will be a database fully populated with all work performed by the contractor which includes the ability to ascertain which key go to what door.

D. Training will be provided for Charles George VA Medical Center personnel to ensure proper usage of the database.

E. Training shall include onsite training which will consist of half day training at a minimum.

F. Training shall include, at a minimum, Web Ex follow up for refresher course.

VIII. Hardware (As needed/required)

1. Any locking opening which requires rekey to patented SFIC core, with existing hardware which will not currently accept patented 7 Pin SFIC core must be identified during onsite survey and noted for replacement.

0. Mortise/ Rim Cylinders (as required)

0. Must be 1E Mortise Cylinder

0. Shall be machined from brass or bronze bar stock

0. Mortise cylinders of lock shall have a concealed internal setscrew for securing the cylinder to the lockset. The internal setscrew will be accessible only by removing the core, with the control key, from the cylinder body

0. Cylindrical Type Locks and Latch Sets (as required)

1. Tested and approved by BHMA for ANSI A156.2, Series 4000.

1. Grade 1 locksets must be independently certified to exceed grade one testing by 4 Million cycles.

1. Grade 1 locksets must be tested and approved by BHMA for ANSI A156.2 Locked lever torque/vandalism strength to simulate consistently increasing torque pressure to grade 1 standard of 700 lbs-in without latch bolt retraction

1. Grade 1 locksets must be independently certified to exceed grade one testing by 50% (1050lbs-in) and still function.

1. Must be UL10C Listed

1. Must fit modified ANSI A115.2 door preparation

1. Lockset shall have anti-rotational studs that are thru bolted

1. Keyed lever shall not have exposed keeper hole

1. Each lever to have independent spring mechanism controlling it

1. Outside lever sleeve to be seamless, of one piece construction made of a hardened steel alloy

1. Hub, side plate, shrouded rose locking pin to be a one piece casting with a shrouded locking lug

1. Exterior lever spindle to be made of one piece of metal. No welded joints or dovetail joints are allowed

1. Locksets outside locked lever must withstand minimum of 1400 inch pounds of torque. In excess of that, a replaceable part will shear. Key from outside and inside lever will still operate the lockset.

0. Contractor shall be responsible for providing proper cams and/ or throw members for hardware which can be re-used without modification to SFIC platform.

IV. Installation

1. Comply with Manufacturer’s written installation and recommendations for installation of system components.

1. Installation will be completed by manufacturer approved/certified technicians.

1. Install patented cores/ key as directed during normal business hours (Monday-Friday, 8AM-5PM).

1. Contractor will provide a project manager to coordinate installation and training and serve as a single point of contact for notice to proceed, scheduling and notice of acceptance.

1. Check and adjust operation of lock units in place to ensure proper latching and locking.

1. Replace units if any are not fully functional as received.

V. Keybox

1. An electronically controlled cabinet to store, audit and manage keys and any required security assets.

1. Will be wall-mountable.

1. Access to keybox is assigned to one or more users based on configuration through Software. PIN access is standard and system also should provide various other access options as necessary.

1. Key storage should be through direct entrapment or other mean allowing for tamper proof access.

1. Key box must be 26-gauge steel reference VA 0730/4. powder coated steel door should be available, other options as necessary.

1. Key storage system should be expandable without requiring additional access points or controllers (add-on cabinets/key lockers).

1. Access to key box should be allowable through various options to include, proximity reader, card swipe access, master key, and/or biometric reader.

1. Key box solutions should be able to store 96 positions in one box, as necessary.

RESPONSES TO REQUESTS FOR INFORMATION

36C24618B0614 Project #637-18-144 - Facilities Re-Keying Project

1. Para 2 - Would it be possible for the COR to coordinate the keying meeting requirements (45 workgroups x 2 meetings each) to take place in a designated time window by the COR with appropriate department/workgroup representatives? Recommend that a week is scheduled within 30 – 45 days ARO and that one-hour meetings are allocated to each department throughout that week.

· No. COR will send invites to groups but Contractors responsibility to facilitate groups and schedule meetings.

2. In previous VA rekey projects, the internal hospital facilities personnel, mainly on-site locksmith, conducted the meetings with the various “workgroups/services”. After the internal meetings, the VA facilities personnel would compile the information and meet with the rekey vendor point of contact to set the key plan. This process was much more efficient vs. the rekey vendor meeting directly with workgroups.

· No. COR will send invites to groups but Contractors responsibility to facilitate groups and schedule meetings.

3. Para 4 - Should we bid just those quantities of cores (x2000), locks (200) and doors (40) as listed in the “magnitude of replacements” or should a facility-wide survey be required to assess specific quantities? We note the TSOW indicates several times that a survey is to be completed, but bidding a finite quantity as listed will ensure all bidders are quoting equally.

· The quantities shall be bid as shown. After award a specific survey must be conducted to ascertain the exact quantities and types. Any deviations from the assumptions made by the bidder will be addressed during the contract.

4. Are there accurate floor plans with door numbers available?

· Yes

5. To further support the keying meeting requirements and ensure they go smoothly, can we supply a master keying spreadsheet/schematic to the COR to give department/workgroups to complete before initial keying meetings?

· Yes

6. Para 4.c. Replacement door specifications. Can you provide the specifications for these 40 replacement doors? i.e. size, dimensions, hollow metal/solid wood/STC/fire or other ratings, finish, handing, hinge preps, etc.

· Bidder should base their pricing for this requirement on the following:

i. 4’0” – 7’0” door

ii. 1-hour (45 min) Fire Rated, solid core, wood finish door (as detailed in the specifications)

iii. Mortise lock installation

7. IX. C. Installation. SOW indicates that installation of cores/keys shall be conducted during normal working hours (NWH). It was indicated in the pre-bid meeting that installation would likely be conducted after working hours (AWH) on a not to interfere basis with hospital operations. Can you clarify if installation of cores/keys only can be performed during NWH and that hardware & door installations would take place AWH?

· Typical core installation (use of control key to remove old key and install new key) can be conducted throughout the facility during normal working hours

· Hardware and door installations should take place after working hours

8. Will the VA provide a location for staging of materials?

· Yes, but limited only to what the contractor can store within a CONEX.

9. Will the COR coordinate specific installation schedules with each department? Can that schedule be provided to contractor a minimum of 1-2 weeks prior to each department’s installation?

· Yes

10. V. KeyBox. Does this contract require the quoting/supply of this product? Please provide the Key Box number of positions required for this bid. In Part H. the requirements state 16-96 but does not specify actual size for this bid.

· Key box must be large enough for 96 position capacity. Key box must be 26-gauge steel reference VA 0730/4. SOW will be changed to reflect this.

11. VI. D. Can you please define the “regional geographic boundaries” required for this patented keying system? Keying manufacturers may define their geographic exclusivity differently (i.e. zip codes, miles radius from facility, states, counties, etc.) but can supply geographic exclusivity.

· “Regional geographic boundaries” is defined for this project as not elsewhere available within a 2-state radius. That is, not available in the 2 states in any direction from North Carolina.

12. VII. B. A Best KS600N Key Control Software is identified but there is no indication that this must be quoted. Are you indicating that the key record information must be importable to this software?

· This is the system used at CGVAMC at the present time.

· If the proposed system is not importable, functional with the existing system, then the contractor must supply a new system.

13. VIII.A.b. Is the intent for the cylindrical locksets supplied on this project to meet BHMA & ANSI 156.2 Grade 1 Series 4000 hardware standards and fit ANSI A115.2 door preparations, as long as they comply with all General Requirements? There are numerous additional apparent SOLE SOURCE-type criteria identified in this section that are not relevant to these industry standards nor do they impact form, fit or function standards of this solicitation.

· Yes. Product must meet the requirements and if a sole source is implied, the contractor should submit an “or equal” product.

14. Are keys to be issued to the workgroups previous to install of cores? If so how far in advance do the keys need to be issued?

· Keys for the new cores should be installed the same week (and at least one day before) the installation of the cores.

15. How many keyblanks, if any, are to be included in this bid?

· 500, with the ability to purchase patented keyblanks as needed.

16. Item J. under General requirements to provide core combination, key cutting, and locksmith supply as noted. If compatible and in good working condition, can the existing equipment be utilized granted it is from the same manufacturer as the cores that are bid?

· Yes. If not compatible, contractor is responsible for providing new equipment for VA locksmith.

17. What brand cores are you wanting?

· No specific brand. Must be equal to BEST cores and 7 pin SFIC compatible.

18. What keyway?

· Either utilize the existing patented keyway at the facility (Best) or provide an equal.

19. How many different keys, as in how are they to be keyed how many different key setups are we talking 3 different keyed setups or 100?

· There will be numerous key setups within each of the workgroups.

See attached document: S04 - Site Visit Attendance Sheet.