36C24526Q0853.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Removal of Abandoned Telecommunications Equipment

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 21902

SOLICITATION NUMBER* 36C24526Q0853

RESPONSE DATE/TIME/ZONE 09-24-2026 3:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* Z1AA

NAICS CODE* 238210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Perry Point VA Medical Center

361 Boiler House Rd, Building 101C

Perry Point, MD 21902

POINT OF CONTACT*

Contracting Officer

Jameel Gordon and Mike Wilson jameelgordon@va.gov, Michael.wilson37@va.gov

410-642-2411 ext 26911

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Washington DC VA Medical Center

50 Irving Street NW

Washington, DC 20422

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION Department of Veteran Affairs

AGENCY CONTACT’S EMAIL ADDRESS https://www.va.gov/plo/about/saos.asp

EMAIL DESCRIPTION VHA Procurement & Logistics Office

DESCRIPTION

SOURCES SOUGHT ANNOUNCEMENT: This is a “SOURCES SOUGHT ANNOUNCEMENT

ONLY”, it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this SOURCES

SOUGHT ANNOUNCEMENT is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below.

Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:

(a) Company name:

(b) Address:

(c) Point of Contact:

(d) Phone, Fax (if applicable), and Email:

(e) SAM Unique Entity ID:

(f) Cage Code:

(g) Tax ID Number:

(h) Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate:

(i) Must provide a Capability Statement that addresses the organization’s qualifications and ability to perform as a contractor for the statement of work described below.

Failure to provide sufficient information may result in the Government’s inability to determine whether the respondent is capable. GENERAL STATEMENTS OF

CAPABILITY ARE NOT ACCEPTABLE.

(j) Federal Supply Schedule Contracting # if applicable

(k) General Pricing

All interested parties should submit information by email only to jameel.gordon@va.gov. All emails must have as the subject line, Notice ID No. 36C24526Q0853 - Removal of

Abandoned Telecommunications Equipment. All submissions must be received no later than 11:00 AM (EST) on September 28, 2026.

Removal of Abandoned Telecommunications Equipment, Cabling, Conduit, and Cable Pressurization System

Department of Veterans Affairs Medical Center Location: Washington, DC

Project Description

The Contractor shall furnish all labor, supervision, materials, equipment, tools, permits, transportation, testing, disposal, and all incidental services necessary to safely disconnect, remove, and properly dispose of abandoned telecommunications equipment, cabling, conduit, cable pressurization systems, and associated accessories located within the MER-3 (Main

Equipment Room) of the Main Hospital Building at the Department of Veterans Affairs Medical

Center, Washington, DC. All work shall be performed in close coordination with the VA

Contracting Officer's Representative (COR) and VA Telecommunications personnel to verify that all equipment identified for removal is abandoned and to ensure that active telecommunications systems remain fully operational throughout the duration of the project. The

Contractor shall take all necessary precautions to prevent interruption of existing telecommunications, life safety, security, and other critical building systems. The Contractor shall perform all work in accordance with applicable VA standards and industry best practices.

APPLICABLE STANDARDS

Work shall conform to the latest adopted editions of the following:

• VA Master Construction Specifications

• NFPA 70 (NEC)

• OSHA Requirements

• ANSI/TIA Telecommunications Standards (where applicable)

• BICSI Telecommunications Distribution Methods Manual (TDMM)

• Applicable Federal, State, Local, EPA, and VA requirements

EXISTING CONDITIONS AND CONTRACTOR RESPONSIBILITY

Contractor shall field verify existing conditions prior to bidding and report discrepancies to the

VA COR. Active systems shall remain operational unless approved otherwise.

SUBMITTALS

• Demolition work plan

• Project schedule/phasing plan

• Safety plan

• Lockout/Tagout procedures

• Disposal plan

• Restoration materials

• Waste documentation (if applicable)

DEMOLITION

• Verify with the VA COR that all equipment identified for removal is abandoned.

• Remove abandoned telecommunications equipment including cabinets, racks, Motorola cabinets, control panels, power supplies, and mounting hardware.

• Remove abandoned copper, fiber optic, coaxial, communication, control, and low-voltage cabling.

• Remove abandoned exposed conduit. Concealed conduit may remain only with written

COR approval.

• Remove abandoned junction boxes, pull boxes, cable trays, wireways, supports, hangers, brackets, and hardware.

• Remove abandoned cable pressurization systems including tanks, regulators, manifolds, valves, tubing, piping, fittings, supports, wiring, and accessories.

• Disconnect equipment from electrical and communication systems prior to demolition.

• Protect active electrical, fire alarm, security, nurse call, BAS, paging, and telecommunications systems.

• Patch wall penetrations and restore disturbed finishes to match adjacent surfaces.

• Dispose of removed materials off-site in accordance with all regulations.

• Submit waste manifest(s) and disposal documentation to VA COR upon completion of the project as evidence of proper disposal.

• Clean work areas daily and upon project completion.

PROTECTION OF EXISTING SYSTEMS

The Contractor shall protect all existing systems that are to remain in service, including:

• Fire Alarm

• Nurse Call

• Security

• Access Control

• Building Automation System (BAS)

• Public Address/Paging

• Fiber Backbone

• Active Data Networks

• Any damage to active systems shall be immediately repaired or replaced by the

Contractor at no additional cost to the Government.

FIELD VERIFICATION

Investigate all telecommunications infrastructure before demolition. Equipment of uncertain operational status shall remain until written direction is received from the VA COR.

QUALITY ASSURANCE AND HOLD POINTS

• Daily quality inspections

• Hold Point 1 – Initial demolition area

• Hold Point 2 – Mid-project inspection

• Hold Point 3 – Final acceptance walkthrough

SAFETY, ACCESS, AND PHASING

• Coordinate outages with VA Engineering.

• Maintain emergency access.

• Provide barricades and dust control.

• Follow Lockout/Tagout procedures.

• Comply with applicable VA Interim Life Safety Measures (ILSM) and Infection Control

Risk Assessment (ICRA) requirements when directed by the VA.

• Minimize disruption to hospital operations.

CLEANUP AND CLOSEOUT

• Remove all debris, abandoned cabling, conduit, equipment, dust, and miscellaneous materials daily.

• Leave MER-3 in broom-clean condition.

• Restore disturbed finishes.

• Provide disposal documentation (if required).

• Provide before-and-after photographs.

• Complete final punch list and final walkthrough with the VA COR.

WARRANTY

Provide a minimum one (1) year workmanship warranty on all patching, restoration, and repair work associated with this project.

WORK HOURS AND COORDINATION

Work shall be performed during normal VA business hours unless otherwise approved by the

VA COR. Any required shutdowns, outages, or after-hours work shall be coordinated with the

VA COR and VA Telecommunications Department a minimum of seventy-two (72) hours in advance.

END OF STATEMENT OF WORK