36C24526Q0848.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Snow and Ice Removal Management Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 21090

SOLICITATION NUMBER* 36C24526Q0848

RESPONSE DATE/TIME/ZONE 09-28-2026 3:00 PM EASTERN TIME, NEW YORK, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* S218

NAICS CODE* 561730

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 5

POINT OF CONTACT*

Veronica B. Dillard veronica.dillard@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Beckley VA Medical Center 200 Veterans Ave.

Beckley WV

POSTAL CODE 25801

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION U.S. Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS veronica.dillard@va.gov

EMAIL DESCRIPTION 36C2526Q0848

DESCRIPTION

SOURCES SOUGHT NOTICE ONLY . The Department of Veterans Affairs, Network Contracting Office 5, is conducting market research to identify qualified contractors capable of providing full, continuous (24/7) snow and ice management coverage for the Beckley VAMC campus throughout the winter season. This coverage includes both regular duty hours and non-duty hours, as well as weekends and Federal holidays.

Please clearly indicate any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes—it does not constitute a Request for Quotation (RFQ). This notice does not obligate the U.S. Government to contract for any supplies or services. At this time, the U.S. Government is not soliciting quotes or proposals and will not accept unsolicited quotes in response to this Sources Sought Notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice, and submittals will not be returned. Not responding to this notice does not preclude participation in any future RFQ, if issued.

Scope of Work

The contractor will be responsible for providing all management, labor, supervision, equipment, vehicles, fuel, materials, deicing/anti-icing agents, and other necessary incidentals to deliver on-call snow and ice management services on a continuous, around-the-clock basis for the entire Beckley VAMC campus. Services will include plowing, clearing, deicing, pre-treatment, and snow relocation/removal, in accordance with performance standards defined in Section 4, at all hours.

Classification

NAICS : 561730 Landscaping Services

Submission Requirements

Interested & Capable Respondents who wish to participate in this procurement and believe they possess the necessary resources, capabilities, and qualifications to provide the above services are requested to respond with the following information:

1. Business name, address, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, Women Owned Small Business, 8(a), Large Business, etc.), and point of contact information (including telephone number and email address).

2. Unique Entity Identifier (UEI) number.

3. Indicate if your company is considered small under the NAICS code specified in this Sources Sought Notice.

4. Capability statement and summary of previous experience demonstrating your company’s ability, experience, and resources to provide snow and ice removal management services in accordance with the Statement of Work. See attached Statement of Work.

5. Whether you hold a GSA Federal Supply Schedule contract and the contract number.

6. Ballpark cost estimate of what the Beckley VAMC could expect to pay your company to perform the wokl described above

Submission Deadline

Responses must be submitted by 3:00 PM (EDT) September 28, 2026. All information regarding capability statements or any other proprietary information related to this Sources Sought Notice should be sent via email to veronica.dillard@va.gov .