36C24526Q0635_1.docx
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- Solicitation number
- 36C24526Q0635
About this file
This is a Presolicitation Notice for the Radiation Oncology Quality Surveillance (VHA-ROQS) Program issued by the Department of Veterans Affairs, Veterans Health Administration (VHA). The VA intends to solicit contractor support to sustain and enhance the program by evaluating, updating, and maintaining evidence-based clinical quality measures (CQMs) used to monitor and improve radiotherapy quality across VHA radiation oncology practices nationwide. The solicitation number is 36C24526Q0635, with a Product Service Code of Q701 and NAICS Code 813920. The contracting office is located in Martinsburg, West Virginia (ZIP 25405), with the point of contact being Contracting Officer Cassie White (cassie.white@va.gov). The place of performance is the VA Central Office (VACO) in Washington, DC. The solicitation is anticipated to be posted on SAM.gov on or about July 30, 2026, with a 60-day response period following posting.
The contractor's scope of work includes evaluating existing CQM measure sets and prioritizing updates based on current evidence and national guidelines; convening Subject Matter Expert (SME) panels to define, revise, and validate CQMs; developing and updating scoring logic and decision trees for Pass/Fail/Exclusion determinations; ensuring decision tree applicability across all 41 VHA radiation oncology services; and providing ongoing stakeholder support including monthly calls with the NROP office. Performance objectives require the contractor to evaluate and revise each measure set at least once every two years, develop or update two measure sets annually, establish expected performance rates for each CQM, and validate logic models against current literature and consensus practices. The contractor must support VHA's quality surveillance program without influencing or formulating VHA policy. No Certification & Accreditation or Security Accreditation Package is required. The procurement is currently unrestricted, with set-aside status to be determined following market research. All future updates, questions and answers, and amendments will be posted to SAM.gov only.
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Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| Radiation Oncology Quality Surveillance (VHA-ROQS) Program |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24526Q0635 |
RESPONSE DATE/TIME/ZONE
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| Q701 |
| NAICS CODE* |
| 813920 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
VA Central Office (VACO)
Washington DC
POSTAL CODE
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Contracting Officer Cassie White cassie.white@va.gov email only
ADDITIONAL INFORMATION
| AGENCY’S URL |
| http://www.va.gov |
| URL DESCRIPTION |
| VA Homepage |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
1. Description The Department of Veterans Affairs (VA), Veteran Health Administration (VHA), intends to issue a solicitation for contractor support to sustain and enhance the Radiation Oncology Quality Surveillance (VHA‑ROQS) Program. The contractor will evaluate, update, and maintain evidence‑based clinical quality measures (CQMs) used to monitor and improve radiotherapy quality across VHA radiation oncology practices nationwide This acquisition supports ongoing development of CQMs, SME‑driven updates, decision‑tree logic validation, and continuous quality improvement activities.
2. Scope of Work The contractor shall provide services including but not limited to:
· Evaluating existing CQM measure sets and prioritizing updates based on current evidence, performance data, and national guidelines.
· Convening Subject Matter Expert (SME) panels to define, revise, and validate CQMs.
· Developing and updating scoring logic, clinical/dosimetry data elements, and decision trees used to determine Pass/Fail/Exclusion scoring.
· Ensuring decision tree applicability across all 41 VHA radiation oncology services and communicating any exceptions in writing.
· Providing ongoing stakeholder support, including monthly calls with the NROP office and structured communication with the COR.
· Delivering a detailed project timeline outlining tasks, milestones, and deliverables
3. Performance Objectives The contractor will:
· Evaluate and revise each measure set at least once every two years.
· Develop or update two measure sets annually.
· Establish expected performance rates for each CQM.
· Validate logic models and ensure alignment with current literature, consensus practices, and anticipated standards of care.
· Support VHA’s quality surveillance program without influencing or formulating VHA policy (policy decisions remain solely within VHA)
4. Security Requirements Certification & Accreditation (C&A) requirements do not apply.
A Security Accreditation Package is not required
5. Procurement Status This requirement is unrestricted at the pre‑solicitation stage.
The VA will determine set‑aside status following completion of market research.
6. Solicitation Availability The solicitation will be posted to SAM.gov on or about: July 30,2026 No solicitation is currently available.
No telephone inquiries will be accepted.
7. Point of Contact Contracting Office: Department of Veterans Affairs Email: Cassie.white@va.gov Additional Instructions: All future updates, Q&A, and amendments will be posted to SAM.gov only.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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