36C24526Q0546.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC(688)

50 Irving Street NW Washington DC 20422

POINT OF CONTACT*

Contracting Officer Charles Willis charles.willis@va.gov 410-691-1328

PLACE OF PERFORMANCE

Baltimore VA Medical Center

10 North Greene Street

Baltimore, MD

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

VA Maryland Health Care System (VAMHCS), Network Contracting Office 5, is issuing this source sought notice (Only) pursuant to the Federal Acquisition Regulations (FAR) Part 10, Market Research. This market research is to identify entities that could provide flooring installation The purpose of the sources sought is to gain knowledge of potential qualified sources and their size classifications relative to NAICS 238330. It will also be used to identify qualified and responsible small business vendors (e.g. Service Disabled/Veteran-Owned Small Business (SDVOSB/VOSB), Historically Underutilized Business Zone (HUBZone), 8(a), small disadvantaged, women-owned small business).

Interested & Capable Respondents in this procurement and consider themselves to have the resources, capabilities and qualifications necessary to provide extended warranty coverage, please respond with your:

1. Business name, address, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, Women Owned Small Business, 8(a), Large Business, etc.), and person of contact (including telephone number & email address) and point of contact information.

2. Provide your Unique Entity Identifier (UEI) number.

3. Is your company considered small under the NAICS code identified under this source sought?

4. Capability statement and summary of previous experience

5. Whether you hold GSA Federal Supply Schedule contract and contract number.

6. General estimated pricing of for your product/services. Pricing will be used for the purpose of market research only.

Responses must be submitted by 1:00 PM (EDT) June 5, 2026. All information regarding Capabilities Statements or any other proprietary information relative to this source sought shall be submitted via email to Charles.willis@va.gov

This request for sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. All information received in response to this source sought that is marked Proprietary will be handled accordingly.

STATEMENT OF WORK

1.0 GENERAL SCOPE

1. Objective. The Baltimore VA Medical Center needs new flooring throughout the entire campus facility, along with Perry Point and Loch Raven. At present, the flooring in the facility is in a state of systemic failure, allowing penetration of waste-water, infestation of pests, growth of bacteria and mold and creating potential trip and fall hazards.

2. With our Veterans, their families/guests and our staff in mind, we will renovate multiple areas requiring new flooring for the Baltimore VAMC. The requirement of this contract is to replace aged, worn, damaged and unsightly flooring and carpeting throughout the facility. This will improve safety, cleanliness and infection control processes, improve employee and patient satisfaction scores while increase patient-centered care practices by adding clean and suitable flooring with trim, transition strips, and cove base

3. Baltimore VA Medical Center, Healthcare System, is seeking a Blanket Purchase Agreement to acquire, from a single source, “turn-key” solutions for flooring over a base + four-year period with a yearly option until the five-year period is completed. This agreement is specifically intended to supply flooring to areas in the in-patient and VA facilities that are presently built and occupied, or for smaller projects performed in-house. This is not intended to be used for larger, externally contracted projects. This scope of work will largely be performed in different areas throughout the entire Baltimore VAMHCS facility.

There are multiple flooring requests/deficiencies in the leaf system- the breakdown is as follows:

There are a total of _7_ EOC (Environment of Care) deficiencies at the Baltimore VA Hospital. These deficiencies pose a safety risk, tripping hazards, or infection control concerns.

4. The execution of this requirement will depend upon the flooring needs in various areas of the facility. A programmed approach, addressing the most egregious areas first, will be implemented, however the flooring system is so fragile that there must be flexibility to address the continuing emergent failures and needs that occur throughout the building.

5. Scope. The Contractor shall provide staffing, equipment, transportation, storage and other necessary materials to perform services including air handlers or negative air machine. The Contractor shall perform services as requested by COR or designated representative.

This is a flooring materials and installation requirement. It is essential that the flooring required be designed, delivered, staged/moved, and installed in order to coordinate the timely delivery, installation and integration essential for government operations. Pricing shall include the demolition, removal and disposal of existing flooring or carpet and minor floor preparation for new flooring materials including skim coat.

The contractor shall provide all installation requirements including labor, equipment, tools, accessories, and materials to properly remove, dispose of and install all flooring materials.

The determination of the flooring need has been conducted as follows:

· The estimated square footage in Baltimore VA Medical Center, unimproved flooring is calculated at 800,000 sq ft.

· It is anticipated that two thirds (66%) of the remaining flooring will be replaced by this BPA, for a total of 480,600 sq ft. of new flooring.

· The requirement is for a one-year BPA with a four-year option with the expectation that 120,150 sq ft. of flooring will be replaced each year.

The contractor shall be responsible for the removal, replacement and installation of approximately (per year):

· 2,000 square yards of carpet tile (18,000 sq ft.).

· 3,000 square yards of vinyl sheet tile (27,000 sq ft.)

· 7,000 sq ft. of resinous epoxy flooring.

· 76,000 lf. of cove base

· 50,000 lf. of flash cove, corners and transition strips

PERIOD OF PERFORMANCE:

The Period of performance Base Plus 4-year Option.

Upon award, the VA will require that the bill of materials is tagged by room for ease of installation. A project manager or project designer and installation foreman must be onsite

· The services will be provided mainly in the VA Baltimore Healthcare System, located at: 10 North Greene Street, but will also include servicing to the following facility locations:

Loch Raven VA Medical Center 3901 The Alameda Baltimore, MD 21218-2100 Perry Point VA Medical Center 361 Boiler House Road, Building 361 Perry Point, MD 21902-1103

Ordering Procedures. Request for services will be coordinated by the COR or designated representative. The number of requests will vary from month to month and small to large orders. Contractors shall generate an estimate to be approved by the COR.

VA PROVIDED STANDARD FLOOR / BASE FINISHES:

0001 - Carpet Tile; Style and Color TBD

0002 - Tarkett C-EX Pressure Sensitive Adhesive [4-gal pail]

0003 - Tarkett Sheet Vinyl; Style and Color TBD

0004 - Tarkett RollSmart Adhesive [4-gal pail]

0005 - Tarkett Weld Rod; Color TBD

0006 - Tarkett Contour Series 6"x48" LVT; Color TBD

0007 - Tarkett RollSmart Adhesive [4-gal pail]

0008 - Epoxy Flooring; Color TBD

0010 - Installation of Carpet Tile (excludes furniture lift)

0011 - General Demolition, Floor Leveling and Smoothing

0012 - Furnish and Install Cove Base; Style and Color TBD

0013 - Installation of VCT/LVT

0014 - Furniture Lift (occupied spaces)

0015 - Installation of Sheet Vinyl

0016 - Heat Welding

0017 - Flash Cove and Corners

Sources Sought Notice