36C24526Q0519.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 05 Contracting Officer - Ethan Mauzy P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Ethan Mauzy Ethan.Mauzy@va.gov

PLACE OF PERFORMANCE

ADDRESS

Louis A Johnson VA Medical Center

1 Medical Center Drive

Clarksburg WV

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Statement of Work (SOW) Project Title: Main Entrance Marquee Sign Replacement.

Location: Main Entrance/Exterior of Healthcare Facility - 1 Medical Center Dr, Clarksburg, WV 26301

1. General Scope and Purpose The purpose of this project is to procure a qualified contractor to replace the antiquated LED Marquee Sign located at the Main Entrance to the facility grounds of the Louis A Johnson VA Medical Center, located at 1 Medical Center Dr, Clarksburg, WV 26301.

The objective is to remove the existing sign and replace the sign with a modern updated version to continue to provide valuable information to Veterans and Staff as they enter the main drive.

2. Specific Dimensions 72"h x 140"w x 24"d Double Faced 10mm Full Color LED Electronic Message Unit

Top Section: 24"h x 140"w x 24"d Peak Top Painted Aluminum Cabinet

Middle Section: 36"h x 132"w x 24"d Painted Aluminum Cabinet with Routed Illuminated Copy.

Bottom Section: 36"h x 132"w x 24"d Painted Aluminum Cabinet for Double Sided 28"h x 108" with Full color LED Message Center.

3. Detailed Tasks and Requirements

3.1 Removal

A full removal of the existing sign must be carried out. This includes any existing data cabling that may not be needed for the replacement marquee sign.

3.2 Installation

Fully install the new modern marquee sign. This includes any updated data cabling that is required to operate and program the new sign.

The replacement sign must meet the “Specific Dimensions and Materials” set forth in Section 2 of this SOW.

4. Deliverables The contractor must provide all materials related to and containing all programming information, to include set up.

The contractor must provide all warranty information, including the specific end date.

5. Period of Performance Work Schedule: Work shall be performed exclusively during normal business hours (Monday – Friday 8am – 4:30pm)

Completion Timeline: Work must be completed within 30 days of the Notice to Proceed.

Operational Note: The contractor must not work or set up in any way that will block or hinder the use of the Main Entrance to the facility. Any required hindering or blocking of the Main Entrance must be coordinated at least 72 hours in advance of the intended work.

6. Safety and Security Contractor personnel must adhere to all facility safety protocols, including Lock Out/Tag Out.

Contractor is responsible for leaving the area in a clean and presentable state at the end of each workday and at the completion of the work.

Note: The C&A requirements do not apply, and that a Security Accreditation Package is not required

PRICE/COST SCHEDULE

ITEM INFORMATION

MARQUEE SIGN REPLACEMENT IAW SOW – CLARKSBURG VA MEDICAL CENTER

Contract Period: Base POP Begin: 06-15-2026 POP End: 07-14-2027

PRINCIPAL NAICS CODE: 339950 – SIGN MANUFACTURING

PRODUCT/SERVICE CODE: 9905 – SIGNS, ADVERTISING DISPLAYS, AND IDENTIFICATION PLATES

This is a request for information and will be used for market research purposes only. The sources sought notice is used to identify potential vendors that have the resources and capabilities to provide the marquee sign replacement identified in the Statement of Work.

Description of Work -

Please See Statement of Work:

Pricing/Estimate – Please include a budgetary estimate for a full marquee sign removal and replacement. Responses without a budgetary estimate will not be considered due to the inability to determine price reasonableness.

Interested & Capable Responses—

NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services. Please respond with your:

1. Business name, SAM Unique Entity Identifier, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address).

2. GSA contract number, if applicable.

3. Capability statement and summary of relevant experience/examples.

4. Approximate cost estimate to perform the work described. Your estimate shall not be considered a final quote, rather, the estimate shall be used to assist contracting with determining fair and reasonable pricing when drafting the Governments independent estimate, as well as applicable set-asides.

Responses to the information requested above must be submitted via email to ethan.mauzy@va.gov, by May 20th, 2026 – NLT 08:00hrs EST. The subject line must specify “MARQUEE SIGN REPLACEMENT_CONTRACTOR NAME_SSN_36C24526Q0519”. There will be no automated email notification of receipt of offers, however receipt can be requested.

This request for information/sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

Sources Sought Notice