36C24526Q0447.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-26-3-641-0155

36C24526Q0447 04-28-2026

Bill Pratt 05-18-2026

10:00 EDT

19ACQ

Department of Veterans Affairs Baltimore VA Medical Center

10 North Greene Street Baltimore MD 21201

X 100

X

238210

$19 Million

N/A

Department of Veterans Affairs Baltimore VA Medical Center

10 North Greene Street Baltimore MD 21201

19ACQ

Department of Veterans Affairs VISN 5 Contracting Satellite office

361 Boiler House Rd BLDG 101 Perry Point MD 21902

VA FSC

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

REQUEST FOR QUOTES: UNITERRUPTABLE POWER SUPPLY, INSPECTION

& PREVENTATIVE MAINTENANCE SERVICES ON thirty six (36) UPS

LOCATED AT THE BALTIMORE VA MEDICAL CENTER, CONTRACTOR TO

PROVIDE ALL LABOR, TOOLS, EQUIPMENT, SUPERVISION PER SOW.

BASE YR PLUS 4 OPTION YEARS CONTRACT

SITE VISIT 05/05/2026 @ 9:00 AM ET, LOCATION MAIN LOBBY,

BALTIMORE VA MEDICAL CENTER, POC Dwayne Perry - 443-422-7234 Dwayne.Perry@va.gov -- Site Visit Not Mandatory

RFIs (Questions) SHALL BE SENT NLT 05/11/2026 @ 10:00 AM SEND RFIs TO Billie.Pratt@va.gov

QUOTES DUE NLT 05/18/2026 @ 10:00 AM SEND QUOTES TO

Billie.Pratt@va.gov

MUST READ STATEMENT OF WORK (SOW)

MUST READ SECTION E.2 FOR DETAILS ON EVALUATION FACTORS ETC.

See CONTINUATION Page

X 1

Bill Pratt

VA-VHA-RPOE-2024-0093

mailto:Dwayne.Perry@va.gov mailto:Billie.Pratt@va.gov

36C24526Q0447

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 24

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 31

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 SUPPLEMENTAL INSTRUCTIONS TO QUOTERS

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C245 Billie.Pratt@va.gov Department of Veterans Affairs Baltimore VA Medical Center 10 North Greene Street Baltimore MD 21201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] MONTHLY 30 DAYS IN ARREARS

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Uninterruptible Power Supply (UPS) Maintenance and Battery Replacement

Location Needing Inspection / Maintenance Services.

Baltimore VA Medical Center 10 North Greene Street Baltimore, MD, 21201 General:

Period of Performance: Base Year plus 4 Option Years

VISN 5. The VA Maryland Health Care System prioritizes the well-being of Veterans and their families, utilizing highly experienced teams to provide customized care, support, and guidance.

Uninterruptible Power Supply (UPS) units, vital to hospital infrastructure, require consistent, specialized maintenance to ensure optimal battery life, component longevity, and operational reliability. This contract is targeted at instituting proactive preventive maintenance and prompt repair actions. Currently, the departments experience long lead times, higher-than-industry-standard repair costs, and uneconomical replacement fees. This service contract will implement cost-effective preventive maintenance to maintain power continuity, reduce operational costs, minimize system downtime, and decrease risks to patient care by ensuring the continuous, reliable operation of all networked UPS units.

Inspection Location: Baltimore VAMC

10 Greene Street Baltimore, Maryland 21201

Major Services (Annual): Conducted once a year to perform full system inspections, thermal scanning, load testing, and thorough battery capacity tests.

Minor Services (Quarterly/Semi-Annual): Performed 3–5 months after a major inspection to conduct smaller-scale checks, such as visual inspections, cleaning, fan checks, and reviewing battery monitoring systems.

1. Government-Furnished Items and Services:

The following table includes the model, serial number, brand and description for the Uninterruptible Power Supply (UPS) Systems, Power Distribution Unit. All units are located at 10 North Greene Street, Baltimore, Maryland 21201. All of the items are currently in good working condition

Model # Serial# Description Brand G9000 15530159 60kVA T90S3S10KS6XSN2 Toshiba G9000 15530154 80kVA T90S3S10KS6X2N2 Toshiba G8000 180602149 125kVA T80S3S12KK6XS2HS Toshiba NX480 2101200300210AD20011 100kVA 38SA081A0A00 Liebert 9900 Aegis 19-7M86159-09 150kVA UP9933A-E154DU-4 Mitsubishi 93PM-100-2 ER155UXX04 100kVA 9PG10D0005320M2 Eaton 93PM-100-2 ER296UXX01 100kVA 9PG10D0005320M2 Eaton 93PM-150-3 ER185UXX09 150kVA 9PL15C0005H24M2 Eaton LPS Lighting Inverter LPS-1150-1150W Candela

SRT6KRMXLT AS1931172013 APCRBC140 APC by Schneider

The contractor shall provide all labor, tools, equipment, and materials necessary to perform two (2) semi-annual preventive maintenance inspections per year on all UPS units listed in the SOW, located at the Baltimore VA Medical Center.

Contractor must deliver a comprehensive UPS inspection report to the COR, covering all findings, photos of deficiencies, battery health analytics, and maintenance actions performed.

Found Deficiencies / Uninterruptible Power Supply (UPS)

Deficiency includes any components including batteries, capacitors, fans, or electronic modules that require replacement, additional testing, or are found to be damaged, degraded, or non-functional within the Uninterruptible Power Supply (UPS) systems and associated battery cabinets.

SRT6KRMXLT APCRBC140 APC by Schneider SRT6KRMXLT APCRBC140 APC by Schneider SRT6KRMXLT AS1932271382 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172018 APCRBC140 APC by Schneider SRT6KRMXLT AS1932271366 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172022 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172025 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172007 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172008 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172012 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172005 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172039 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172006 APCRBC140 APC by Schneider SRT6KRMXLT AS1934272316 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172041 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172009 APCRBC140 APC by Schneider SRT6KRMXLT AS1934272389 APCRBC140 APC by Schneider SRT6KRMXLT AS1934272400 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172017 APCRBC140 APC by Schneider SRT6KRMXLT AS1934272390 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172016 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172011 APCRBC140 APC by Schneider SRT6KRMXLT AS1931171969 APCRBC140 APC by Schneider SRT6KRMXLT AS1934272388 APCRBC140 APC by Schneider SRT6KRMXLT AS1931171968 APCRBC140 APC by Schneider SRT6KRMXLT AS1931172063 APCRBC140 APC by Schneider

The purpose is to ensure all UPS systems and emergency power battery modules operate in accordance with manufacturer specifications, Institute of Electrical and Electronics Engineers (IEEE) guidelines, and National Fire Protection Association (NFPA) standards throughout the year.

A UPS deficiency is defined as any component found to be damaged, non-functional, or requiring replacement/additional testing. The Contractor shall correct all deficiencies to ensure all UPS systems operate in compliance with manufacturer specifications and NFPA standards

During the initial and all subsequent maintenance inspections, the contractor shall identify any deficiencies, including testing battery internal resistance and verifying battery capacity, to determine if battery bank or component replacement is required. Replacement of any UPS component or battery shall be performed strictly in accordance with manufacturer specifications and applicable IEEE standards. This does not include the standard preventative maintenance inspections the contractor must conduct.

For all identified deficiencies, the contractor shall provide an hourly labor rate and an itemized estimate for all required parts, supplies, and materials. The contractor shall notify the COR of all deficiencies and submit a repair and/or replacement quote no later than 4 days after discovery.

Once all deficiencies are corrected, the contractor shall perform a final functional load test to ensure that all systems are running according to manufacturer specifications and properly supplying emergency power.

Contractor Qualifications:

Contractors performing Uninterruptible Power Supply (UPS) maintenance at Department of Veterans Affairs (VA) medical facilities must meet stringent qualification requirements to ensure the reliability of critical care infrastructure. These contractors are typically specialized electrical professionals requiring significant experience, specific certifications, and adherence to rigorous safety standards.

A minimum of five (5) continuous years of experience in maintenance, inspection, and testing of UPS systems and electrical power distribution systems in healthcare, industrial, or commercial facilities.

Technicians must be certified by the InterNational Electrical Testing Association (NETA) or an equivalent organization. Documented training in electrical safety in accordance with OSHA Standard 29 CFR 1910 Subpart S and NFPA 70E (Standard for Electrical Safety in the Workplace).

The contractor must be authorized by the original equipment manufacturer (OEM) such as Eaton, Toshiba, Mitsubishi, and Schneider to service the equipment and must be able to purchase repair parts directly from the manufacturer.

NFPA 70E is the standard for electrical safety in the workplace, requiring technicians to be "qualified" by demonstrating skills, knowledge, and documented training in identifying and avoiding hazards like arc flash and shock. For UPS systems, technicians must know how to establish an Electrically Safe Work Condition lock-out/tag-out (LOTO), use proper Personal Protective Equipment (PPE), and understand approach boundaries.

NFPA 111 is the Standard on Stored Electrical Energy Emergency and Standby Power Systems. For a technician, it is the primary code governing the installation, performance, maintenance, and testing of UPS systems and battery banks that provide backup power when utility power fails.

https://www.google.com/search?q=arc+flash&sca_esv=27b04becbc364c98&sxsrf=ANbL-n4lkp8VT_4fXND6bkohGFxTSweqXA%3A1776098736184&ei=sB3daaLyCqWvptQP7M2s-Qw&biw=1920&bih=911&ved=2ahUKEwibn93Do-uTAxWFkYkEHR-ZDisQgK4QegQIARAB&uact=5&oq=brief+simple+description++nfpa+70e+for+technicion+to+have+experience+and+qualification+on+ups+system&gs_lp=Egxnd3Mtd2l6LXNlcnAiZGJyaWVmIHNpbXBsZSBkZXNjcmlwdGlvbiAgbmZwYSA3MGUgZm9yIHRlY2huaWNpb24gdG8gaGF2ZSBleHBlcmllbmNlIGFuZCBxdWFsaWZpY2F0aW9uIG9uIHVwcyBzeXN0ZW1IAFAAWABwAHgBkAEAmAEAoAEAqgEAuAEDyAEA-AEBmAIAoAIAmAMA4gMFEgExIECSBwCgBwCyBwC4BwDCBwDIBwCACAA&sclient=gws-wiz-serp&mstk=AUtExfD2Wpj1GYDal7h2X2jVT963W3g-Hq7fTV71jMa9sYTW59Xy3Wrbq-1TFn-vWYDcEkZnXHJEQbfTj9wrXXb66OiNjn03D1Q8Svu2fLa8F2y4kxtLbhYV5WNj9AU4hKzXbBrKOKRFwkYCU66y6iocn56SHC2PZdmnRn3OMcW7y1au2CBZORw2TKOl8CVCzRqAdyaKXWykUrEEu4Ht4PyN-I7ZTLBeBI9AEbbR-uuVnJp3TQ&csui=3 https://www.google.com/search?q=arc+flash&sca_esv=27b04becbc364c98&sxsrf=ANbL-n4lkp8VT_4fXND6bkohGFxTSweqXA%3A1776098736184&ei=sB3daaLyCqWvptQP7M2s-Qw&biw=1920&bih=911&ved=2ahUKEwibn93Do-uTAxWFkYkEHR-ZDisQgK4QegQIARAB&uact=5&oq=brief+simple+description++nfpa+70e+for+technicion+to+have+experience+and+qualification+on+ups+system&gs_lp=Egxnd3Mtd2l6LXNlcnAiZGJyaWVmIHNpbXBsZSBkZXNjcmlwdGlvbiAgbmZwYSA3MGUgZm9yIHRlY2huaWNpb24gdG8gaGF2ZSBleHBlcmllbmNlIGFuZCBxdWFsaWZpY2F0aW9uIG9uIHVwcyBzeXN0ZW1IAFAAWABwAHgBkAEAmAEAoAEAqgEAuAEDyAEA-AEBmAIAoAIAmAMA4gMFEgExIECSBwCgBwCyBwC4BwDCBwDIBwCACAA&sclient=gws-wiz-serp&mstk=AUtExfD2Wpj1GYDal7h2X2jVT963W3g-Hq7fTV71jMa9sYTW59Xy3Wrbq-1TFn-vWYDcEkZnXHJEQbfTj9wrXXb66OiNjn03D1Q8Svu2fLa8F2y4kxtLbhYV5WNj9AU4hKzXbBrKOKRFwkYCU66y6iocn56SHC2PZdmnRn3OMcW7y1au2CBZORw2TKOl8CVCzRqAdyaKXWykUrEEu4Ht4PyN-I7ZTLBeBI9AEbbR-uuVnJp3TQ&csui=3

NFPA 99 (Health Care Facilities Code) sets the safety standards for electrical systems—including UPS systems—in hospitals and clinics to prevent electrical failure, fire, and shock. For a technician, "trained and qualified" means having the knowledge to install, maintain, and test systems according to these standards to ensure patient safety and code compliance. .

Contractor personnel servicing the UPS systems must be factory-trained or certified by the manufacturer.

The Contractor is responsible for maintaining current qualifications and ensuring all work complies with manufacturer guidance and VA safety standards.

Quality Control

The COR will meet with the Service Contractor quarterly to review open invoices and preventative maintenance cycles for all UPS equipment. The COR will require a written, detailed spreadsheet of all ongoing or past maintenance, including complete Preventative Maintenance (PM) actions, battery health assessments, repairs, and associated costs. This data will be used to support ongoing inventory demands, cost analysis for future replacement, and must be 100% accurate."

Preventative Maintenance Inspections

Inspections shall be in accordance with original equipment manufacturer (OEM) standards, specifications, and critical power industry standards (IEEE/ANSI). Inspections will be conducted physically on-site with designated POCs. If UPS components or batteries are required to be transported or worked off-site, transportation and logistics will be at the cost of the contractor. Appropriate, secure, and clean indoor space will be allocated for the contractor to work on the equipment and manage batteries where available.

Initial inspection:

a) A thorough inspection and comprehensive assessment of the UPS modules, battery strings, and associated switchgear are required post-award. The Contracting Officer (CO) and Contracting Officer Representative (COR) shall establish the inspection date. This shall include on-site verification of the installation, review of all manufacturer specifications and maintenance logs, and interviews with key personnel. The inspection must verify the system’s condition, capacity, and compliance with VA safety guidelines (NFPA 70E)

b) Contractor shall ensure all UPS units (including batteries, bypass switches, and modules) are maintained in accordance with manufacturer’s recommendations. The Contractor shall establish a preventive maintenance schedule based on O&M manual data and, on an annual basis, review this scope with the COR to verify total equipment coverage and incorporate any new VA regulatory requirements.

Bi-Annual inspections:

• Uninterruptible Power Supply (UPS) systems shall be monitored and documented. The contractor will perform and submit comprehensive bi-annual service reports (including battery health/load bank tests) to identify discrepancies. Inspections shall align with HVAC seasonal building operational changes, scheduling major and minor preventive maintenance during low-load times to prevent system downtime.

• Contractor shall perform bi-annual preventive maintenance and calibration on all designated equipment, including UPS systems and sensors, to ensure operation within manufacturer specifications, with all work verified by the COR https://www.google.com/search?q=Uninterruptible+Power+Supply&sca_esv=344f3e5e0d3315c7&biw=1920&bih=911&sxsrf=ANbL-n6jZmx_GbrwIZQX994Ih5q8XVLM6w%3A1776090450367&ei=Uv3cac6JFrDb0PEPnZryqQk&ved=2ahUKEwiTmfi1heuTAxVhpIkEHXDNEW0QgK4QegQIAhAB&uact=5&oq=how+to+word+change+this+sentenve+to+reflect+uninterruptable+power+supply+at+the+va+Bi-Annual+inspections%3A%0D%0Aa%29%09Required+Equipment+needing+inspections+shall+be+monitored+and+documented.+Contractor+will+make+bi-annual+service+reports+for+discrepancies.+Ongoing+inspections+shall+follow+seasonal+changes+in+building+operation.+Some+equipment+may+be+used+more+than+others+depending+upon+the+season.+%28Spring%2C+Summer%2C+Fall%2C+Winter%29.+Equipment+PM+schedules+should+reflect+low+use+times+for+major+and+minor+preventive+maintenance+actions+to+reduce+downtime+of+equipment.%0D%0A%0D%0A&gs_lp=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&sclient=gws-wiz-serp&mstk=AUtExfDpHVFS1-aNJMd_-3gT8QhlgsXxo0jsANUtDG6zptKfuycf71hrGb4t7ruO_FHnfnS6ZUluKTEHzPRmt3r8QrRR4BqGi1YR1zCXk3CyAQBBxxCiJEq9UbX88kFizhJtPUJ5LxIKBFDhQeUA1Jxh6yxVf6RqYc3LxaOSdn2jYK902v3X0rfWytOOj8JLWQg4sh1p-mFt-pLD8EnyMU6a2gZKZt0V0__uMUn8AsDsq0SKROb2yv623CSKvtpsGyC-Mn0&csui=3

• The Contractor shall perform bi-annual preventative maintenance inspections on the

Uninterruptible Power Supply (UPS) system. Detailed inspection records shall be maintained and reviewed on a quarterly basis by the COR and Contracting Officer to compare against repeat callbacks and ensure quality workmanship. Any unnecessary or repeat callbacks resulting from sub-standard maintenance will be at the sole cost of the Contractor

Inspection Requirements

Annual inspections

An annual UPS maintenance inspection and comprehensive system performance review will be conducted during the final quarter of the contract performance period.

Uninterruptible Power Supply (UPS) systems and associated batteries requiring annual inspections shall be monitored and documented. Ongoing maintenance shall follow seasonal building operations, with PM schedules adjusted to align with low-use times to minimize system downtime. Annual, semi-annual, and quarterly inspections shall be performed by a qualified technician in accordance with manufacturer guidelines.

1. Contractor shall calibrate all UPS monitoring equipment, with results verified and signed off by the COR on-site.

2. Comprehensive annual inspection records for the Uninterruptible Power Supply (UPS) systems shall be maintained and reviewed on a quarterly basis to analyze repeat callbacks and ensure high-quality workmanship. Any unnecessary callbacks or remedial actions required due to subpar workmanship will be performed at the contractor’s expense. The COR and Contracting Officer will review these reports for quality assurance compliance.

3. The contractor shall maintain records of annual UPS inspection reports, including battery testing and prior-year deficiency corrections, in physical or electronic files for a minimum of 3 years. All documentation must be made available to the VA upon request.

Additional Repairs

Preventative maintenance will inevitably find repair actions needed on equipment. Repair actions are to be documented and sent to the COR for review. During review approved task orders will be issued against the contract repair order funding.

Additionally

Reporting for Duty: When onsite visits are mandated contractor staff shall report for duty to the assigned location at Baltimore VAMC Facilities and Engineering Department building located at 10 N. Greene Street, Basement (Ground Level) Room BD109 prior to performing any work unless otherwise directed by the COR. The contractors shall review the required tasks and scheduling with the Facilities and Engineering supervisors prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be 8-hour days depending on the nature of the work required. Failure to communicate with the COR about Report IN and OUT times on C is unacceptable.

Invoicing: Contractor to submit invoicing within monthly intervals. Invoicing is to be line-itemed and as detailed as possible. Labor hours are to be clearly marked. Items that are not included in afore mentioned services agreement are not to be invoiced. Invoicing will be reviewed by the Contracting Officer Representative (COR) for authenticity. Items not to be billed to this contract will be equipment damage, storage fees, fuel fees, rental costs, unverified hours, travel cost, additional fees, taxes, etc. Invoices will be rejected and required to be resubmitted if errors are detected.

Ordering Activities and Officers: The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. Purchase of materials will be documented and coordinated through the COR.

Safety and Security Precautions:

a. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers' health and safety, specifically focusing on electrical safety during UPS inspections. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as 29 CFR 1910 (General Industry Standards), specifically (Electrical) and Subpart I (Personal Protective Equipment).

b. For annual inspections, the contractor must ensure safe handling of high-voltage components and batteries, including appropriate electrical protective equipment (insulating gloves, mats, face shields) per NFPA 70E, especially if working on energized components.

c. The Contractor is solely responsible for determining the legal requirements that apply to these activities and shall ensure safe and healthful working conditions for its employees.

c. Contractor shall provide his/her employees with the necessary safety equipment (including arc-flash protection, insulated tools, and PPE) required for performance of the contract. The contractor shall strictly adhere to all fire, safety, and infection control (ICRA) policies/procedures within the VAMC and their associated Clinics, with particular emphasis on electrical safety (NFPA 70E) and hot work permits.

d. The Contractor shall assume full responsibility for safeguarding against fire and explosion hazards associated with the installation, maintenance, or repair of the UPS system, including proper battery handling and ventilation, and shall protect Government property and infrastructure from damage during all operations.

e. No flammable liquids shall be stored, used, or transported within 25 feet of any Uninterruptible Power Supply (UPS) system, battery room, or critical electrical infrastructure, nor in non-designated areas, without explicit written approval from the Contracting Officer Representative (COR).

f. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping, or seeping of fluids.

g. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions related to the UPS systems, including but not limited to: battery fluid seepage/leaks, damaged or frayed cabling, hot spots, excessive noise/vibration, or broken ventilation fans.

h. The Contractor shall obtain a signed permit from the COR for any hot work, including but not limited to, soldering or electrical work on the UPS or related power distribution units. All permits shall be displayed at the worksite.

i. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

HAZARDOUS MATERIAL REPORTING:

a. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amount used shall be maintained for the project duration.

b. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical Representative.

c. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup and / or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited on campus grounds. Contractors found smoking on campus, in their vehicles will be removed from campus and contractors’ supervision notified.

Changes: Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer.

Badges and Parking: Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The Government shall not validate or reimburse us for parking violations under any circumstance. At the Baltimore VA Campus, contractors will park along the designated contractors parking area or in front of building where the maintenance is being performed as stated in this SOW. Contractors may temporarily park vehicles closer to buildings for “drop off” purposes that do not exceed 30 minutes per day unless otherwise discussed with the COR.

National Holidays: Listed below are the eleven national holidays:

New Year’s Day January 1 Martin Luther King ‘s Birthday Third Monday in January President’s Day Third Monday in February

Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Also included would be any day specifically declared by the President of the United States of America as a National holiday.

Contractors must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Exclusions to this Statement of Work are not Permitted in the Contractors BID, and all services shall be rendered as written.

Point of Contact and COR:

All questions, clarifications, or questions must be in writing to:

Dwayne Perry Electrical Supervisor Dwayne.Perry@va.gov 443-526-4525 Sabrina Thompson mailto:Dwayne.Perry@va.gov

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

36.00 EA __________________ __________________

MAJOR SERVICE- ANNUAL MAINTENANCE AND REPAIR

SERVICE ON TEN (10) UNINTERRUPTABLE POWER SUPPLIES

(UPS) UNITS LISTED IN THE SOW FOR THE BALTIMORE VA

MEDICAL CENTER PER STATEMENT OF WORK.

Contract Period: Base POP Begin: 05-18-2026 POP End: 05-17-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MINOR SERVICES- ON ALL TEN (10) UPS PER STATEMENT OF

WORK. Minor Services (Quarterly/Semi-Annual): Performed 3–5 months after a major inspection to conduct smaller-scale checks, such as visual inspections, cleaning, fan checks, and reviewing battery monitoring systems.

Contract Period: Base POP Begin: 05-18-2026 POP End: 05-17-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

1.00 HR __________________ __________________

Labor Cost Per Hour - Normal Working hours (8am to 5pm) - Found

Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Base POP Begin: 05-18-2026 POP End: 05-17-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Labor Cost Per Hour - After Normal Working hours (5pm to 8am) -

Found Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Base POP Begin: 05-18-2026

POP End: 05-17-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

SERVICE ON TEN (10) UNINTERRUPTABLE POWER SUPPLIES

(UPS) UNITS LISTED IN THE SOW FOR THE BALTIMORE VA

MEDICAL CENTER PER STATEMENT OF WORK.

Contract Period: Option 1 POP Begin: 05-18-2027 POP End: 05-17-2028 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

WORK. Minor Services (Quarterly/Semi-Annual): Performed 3–5 months after a major inspection to conduct smaller-scale checks, such as visual inspections, cleaning, fan checks, and reviewing battery monitoring systems.

Contract Period: Option 1 POP Begin: 05-18-2027 POP End: 05-17-2028 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 1 POP Begin: 05-18-2027 POP End: 05-17-2028 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Found Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 1 POP Begin: 05-18-2027 POP End: 05-17-2028 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

SERVICE ON TEN (10) UNINTERRUPTABLE POWER SUPPLIES

(UPS) UNITS LISTED IN THE SOW FOR THE BALTIMORE VA

MEDICAL CENTER PER STATEMENT OF WORK.

Contract Period: Option 2 POP Begin: 05-18-2028 POP End: 05-17-2029 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

WORK. Minor Services (Quarterly/Semi-Annual): Performed 3–5 months after a major inspection to conduct smaller-scale checks, such as visual inspections, cleaning, fan checks, and reviewing battery monitoring systems.

Contract Period: Option 2 POP Begin: 05-18-2028 POP End: 05-17-2029 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 2 POP Begin: 05-18-2028 POP End: 05-17-2029 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Found Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 2 POP Begin: 05-18-2028 POP End: 05-17-2029 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

SERVICE ON TEN (10) UNINTERRUPTABLE POWER SUPPLIES

(UPS) UNITS LISTED IN THE SOW FOR THE BALTIMORE VA

MEDICAL CENTER PER STATEMENT OF WORK.

Contract Period: Option 3 POP Begin: 05-18-2029 POP End: 05-17-2030 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

WORK. Minor Services (Quarterly/Semi-Annual): Performed 3–5 months after a major inspection to conduct smaller-scale checks, such as visual inspections, cleaning, fan checks, and reviewing battery monitoring systems.

Contract Period: Option 3 POP Begin: 05-18-2029 POP End: 05-17-2030 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 3 POP Begin: 05-18-2029 POP End: 05-17-2030 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Found Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 3 POP Begin: 05-18-2029 POP End: 05-17-2030 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

SERVICE ON TEN (10) UNINTERRUPTABLE POWER SUPPLIES

(UPS) UNITS LISTED IN THE SOW FOR THE BALTIMORE VA

MEDICAL CENTER PER STATEMENT OF WORK.

Contract Period: Option 4 POP Begin: 05-18-2030 POP End: 05-17-2031 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

WORK. Minor Services (Quarterly/Semi-Annual): Performed 3–5 months after a major inspection to conduct smaller-scale checks, such as visual inspections, cleaning, fan checks, and reviewing battery monitoring systems.

Contract Period: Option 4 POP Begin: 05-18-2030 POP End: 05-17-2031 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 4 POP Begin: 05-18-2030 POP End: 05-17-2031 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Found Deficiencies / CLIN for Repair Cost to fix found Deficiencies during Major or Minor Inspections PER SOW.

Contract Period: Option 4 POP Begin: 05-18-2030 POP End: 05-17-2031 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose.