PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

688-26-2-478-0017

36C24526Q0437 04-08-2026

Trever Turcotte 304-263-0811 04-24-2026

9:00 am EDT

19ACQ

Department of Veterans Affairs

VISN 5 Contract Satellite office

510 Butler Avenue, Building 306A

Martinsburg WV 25405

Trever Turcotte

Trever.Turcotte@va.gov

X 100

X

Y

561210

$47.0 million

N/A

X

19ACQ

Department of Veterans Affairs

Washington DC VAMC

50 Irving Street N.W.

Washington DC 20422

19ACQ

Department of Veterans Affairs

VISN 5 Contract Satellite office

510 Butler Avenue, Building 306A

Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

Request for Quotes: Elevator Preventive Maintenance and

Repair Services. BPA Washington DC VAMC. See SOW for Details

A five (5) year ordering period will be established

Pricing Period 1: 05/01/2026 to 04/30/2027

Pricing Period 2: 05/01/2027 to 04/30/2028

Pricing Period 3: 05/01/2028 to 04/30/2029

Pricing Period 4: 05/01/2029 to 04/30/2030

Pricing Period 5: 05/01/2030 to 04/30/2031

See Price/Cost Schedule for details

Site Visit: 04/15/2026 at 9:00 am EST.

All question due: 04/20/2026 at 9:00 am EST.

All quotes due: 04/24/2026 at 9:00 am EST.

See Section E.2 (Pg.72) for instruction on submittal of qquuoetsetsi,on s and site visit details.

See Section E.6 (Pg.79) for Evaluation Factors

See CONTINUATION Page

X X

X 1

William Galletta

VHA-RPOE-2025-007

mailto:Trever.Turcotte@va.gov http://www.fsc.va.gov/einvoice.asp

36C24526Q0437

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

B.4 TERMS AND CONDITIONS

B.5 ADMINISTRATIVE DATA

B.6 PRICING

B.7 OPTION TO EXTEND THE TERM OF THE BPA

B.8 SEGREGATION OF COSTS

B.9 GENERAL SERVICES ORDERS

B.10 NONPERSONAL SERVICES

B.11 AUTHORIZED REPRESENTATIVES

B.12 OBLIGATION OF FUNDS

B.13 PERIOD OF PERFORMANCE

B.14 AUTHORIZED INDIVIDUALS

B.15 ORDER FORMAT

B.16 FEDERAL HOLIDAYS

B.17 PERFORMANCE

B.18 MANAGEMENT CONTROL

B.19 INVOICES

B.20 PRECEDENCE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...39

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT (JUN 2020)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 William.Galletta@va.gov Department of Veterans Affairs VISN 5 Contract Satellite office

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:William.Galletta@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Contractor to provide all parts, labor, material, and transportation for the maintenance on all Elevators at the Washington DC VAMC PER Statement of Work Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components One (1) On-stie Mechanic Monday thru Friday 8:00 am to 2:00 pm

1.00 HR __________________ __________________

Emergency services and repairs not covered by the contract (straight time) Elevator Technician.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding

Emergency service or repairs not covered by the contract (straight time) Assistant/Helper.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Emergency service or repairs not covered by the contract (overtime/after hours) Elevator Technician.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Assistant/Helper.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services maintenance on all Elevators at the Washington DC VAMC PER Statement of Work Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding

Elevator Technician.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Assistant/Helper.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Elevator Technician.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Assistant/Helper.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services maintenance on all Elevators at the Washington DC VAMC PER Statement of Work Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding

Elevator Technician.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Assistant/Helper.

Contract Period: Option 2

POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Elevator Technician.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Assistant/Helper.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services maintenance on all Elevators at the Washington DC VAMC PER Statement of Work Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding

Elevator Technician.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Assistant/Helper.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Elevator Technician.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Assistant/Helper.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services maintenance on all Elevators at the Washington DC VAMC PER Statement of Work Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding

Elevator Technician.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Assistant/Helper.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Elevator Technician.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services hours) Assistant/Helper.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

Statement of Work:

Washington DC VA Medical Center Maintenance & Repair of Elevators, Conveyances & Lifts

PROJECT OBJECTIVE

The Contractor shall provide all maintenance, service, and repairs of elevators, conveyances and lifts located at the Washington DC. VA Medical Center, 50 Irving Street NW. Washington

DC 20422. Contractor shall provide full coverage for preventative maintenance (PM), and emergency repair services for all equipment listed in Appendix “A”, including repair and/or replacement for all components of the covered equipment unless specifically excluded in this contract.

QUALIFICATIONS

The Contractor’s proposal shall include documentation demonstrating that they comply with the following requirements. The contractor must remain in compliance with these requirements throughout the contract period.

The contractor shall be licensed, insured, and bonded, maintaining certification for maintenance and repair of elevators, conveyances, and lifts from an approved regulatory agency. The approved regulatory agencies are but not limited to the District of Columbia Board of Trades or the International Union of Elevator Constructors.

All contractor personnel/technicians assigned to work on this site shall have current certification for maintenance and repair of elevators, conveyances, and lifts from an approved regulatory agency as mentioned in paragraph 1.1.1 to include certification through the National Association of Elevator Contractors (NAEC) as a Certified Elevator Technician or an equivalent program.

All contractor personnel/technicians shall have successfully completed service and training from each of the manufacturers or a manufacturer accredited school for each model of elevators, conveyances, and lifts at Washington DC. VA Medical Center and shall have acquired a minimum of three (3) years’ experience on the equipment to be maintained.

The Contractor shall have adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to Washington DC. VA

Medical Center.

DEFINTIONS

Authorized Government Representative (AGR): Representative for the government who is authorized by the government to act on behalf of the government. This will be a government employee designated by the COR, CO, Maintenance & Operations Chief, or the Facilities

Management Service Chief. This person, also known as the point of contact (POC) will assist but is not authorized to oblige the government for any services outside to scope of this requirement.

Contracting Officer (CO): A person who can bind the Federal Government of the United States to a contract which is greater in value than the federal micro-purchase threshold ($10,000). Any changes to the signed contract must be approved by the CO.

Contracting Officer Representative (COR): An individual authorized in writing by the CO to perform specific technical or administrative contract functions. The COR must receive a written designation of their authority to act on behalf of the contracting officer. The COR can verify contract performance, arrange details of contract requirements, is commonly the contractor’s primary point of contract at the facility, but cannot alter the terms of the contract. There can be one or more alternate CORs designated by CO.

Preventative Maintenance (PM): regular and routine maintenance of equipment to keep them running and prevent downtime from unexpected equipment failure.

Repair Services: reconditioning or renewal of parts, components, and/or subsystems necessary to keep the Lift Equipment in compliance with applicable Code requirements and the manufacturer’s specifications. Parts shall be new and manufactured OEM parts, unless no longer available. If manufactured by other than manufacture, Contractor shall provide documentation to COR or CO stating the parts have been tested by a National Recognized

Testing Agency to be compatible. Rebuilt parts are not acceptable.

Contract Line Item (CLIN): A distinct item or task that must be itemized in the bid and all invoices. Each CLIN will have a unit price and an estimated quantity. The total base year bid is the total of each CLIN’s unit price times it’s estimated quantity. The billable amount could be less than the base bid if less than the full quantity of a CLIN is delivered.

Condition Assessment (CA) [elevator or dumbwaiter lift system]: assessment is a comprehensive evaluation of an elevator or dumbwaiter lift system physical condition. The purpose of a CA is to identify any existing or potential problems that could affect the building's performance or integrity and to provide recommendations for addressing those issues.

Callback service: A request by an [AGR], COR or CO, either during or after normal working hours, to correct any elevator problem or condition.

Quality Assurance Surveyance Plan (QASP): Details how the contractor’s performance will be assessed. The QASP identifies what is going to be inspected, the inspection process, and who will do the inspecting. The results of those inspections will then be used to document contractor performance.

Original Equipment Manufacturer (OEM): The company who originally produced the elevator, conveyance, or lift.

Normal Business Hours: Normal business hours or business hours when referenced are to be considered 7:00 AM -3:30 PM Monday through Friday except for the listed Federal Holidays.

PREVENTATIVE MAINTENANCE

The contractor shall provide preventative maintenance services necessary to maintain the equipment listed on Appendix “A” in good operating condition. The specific procedures listed here are the minimum PM requirements. Any additional procedures recommended by the manufacturer, that are industry standard, or identified by the contractor as desirable to reduce emergency call backs shall be provided as part of the PM program.

This contract requirement is for full-service preventative maintenance for a fixed monthly rate.

Unless specifically excluded in this contract, all labor, supplies, materials, and parts are to be provided for preventative maintenance. The work described in this chapter shall be itemized in the contractor proposal and invoices per the attached CLIN schedule. Refer to Appendix “B” for more details.

The Contractor shall inspect, test, calibrate, repair and service the equipment, as required by the manufacturer, statutory requirements, or industry standards, to prevent premature equipment failures and to extend equipment life. This service may be performed separately from or in conjunction with other services. Each piece of equipment shall receive a minimum of twelve (12) preventative maintenance services per year. There shall be no more than 40 days between preventative maintenance services on each piece of equipment.

The contractor shall, during the first effective month of the contract, supply to the VA for approval by the Contracting Officer or their representative, a proposed PM checklist which will be used by the contractor’s personnel during their PM visits. The checklist shall include all procedures required by code, OEM, or industry standards, and the following:

Contractor shall assure elevators are maintained and adhere to all safety codes and standards associated with construction, installation, and maintenance such as but not limited to the

American Society of Mechanical Engineers (ASME) [A17.1, A17.3, A17.5, A17.6, and A 17,7], NFPA 1, NFPA 13, NFPA 101, NFPA 72. Note: versions of each code and standard applicable to each elevator is based upon receipt of buildings plans submitted for the installation or the latest upgrade/modernization to that elevator lift system. Although codes do not require installations to be updated to the lates version, if any code or standard that requires a component of the elevator lift system to be updated to the latest version of the code.

The Contractor shall, during the first month of contract, schedule condition assessments for each of the elevator or dumbwaiter lift systems listed on Appendix “A”. The contractor will assess each of the units and provide an itemized summary of any repairs needed to return the unit to its optimal operating condition. Assessment shall be inclusive but not limited to all hardware associated with the doors, call buttons both in the elevator car and elevator lobbies, call lanterns, car rollers & guides, hydraulic lines and tanks, valves, cables, governors, and brakes.

The Contractor shall sweep elevator pits and machine rooms at a minimum of every six (6) months.

The Contractor shall clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sill, door tracks and hangers a minimum of every three (3) months.

The Contractor shall provide a check chart for each elevator in each machine room and shall be in plain sight. The check chart shall identify each elevator component, require maintenance or testing frequency as well as entries of completion. The Contractor shall always keep the check chart updated and shall have the check chart initialed and dated by the Contractor’s employee.

The Contractor shall provide a written report to the [COR] at the end of each month. The report shall identify full name of Contract employee(s) performing work, date work performed, actual work started, time work ended, each elevator serviced, details on maintenance work performed, repairs needed, parts installed, parts ordered, fluids/oils added, any unresolved defects, and overall assessment of the elevator. The Contractor shall notify the [COR] of all projected downtime. Contractors shall regularly appraise the progress of returning any unit back to service.

PM service calls will be scheduled in consultation with the VA to take place during the normal duty hours and at the convenience of the VA. A request to perform Preventative Maintenance outside of working hours must be approved by the [COR] prior to the service being performed.

PM work performed outside the parameters of normal duty hours shall be charged unless the related task(s) is proven that it will have an impact on staff and patient care. Otherwise, any charges that may not be covered under this full-service agreement shall be approved by the

COR prior to the progression of the task(s).

The Contractor shall provide a written request to the [AGR] at least 48 hours in advance to obtain authorization to shut down any elevator for preventive maintenance. Shutdowns for preventative maintenance must be scheduled outside of business hours.

The contractor shall perform or assist in inspection and testing as described here. The [AGR] will notify the Contractor of the dates the inspections/tests will be performed no less than [five

(5)] business days prior to the inspection.

The Contractor shall conduct monthly fireman recall tests on all applicable elevators. Tests shall be completed outside normal business hours. The Contractor shall provide documentation to the [AGR] monthly. The Contractor shall take any corrective action as necessary.

The Contractor shall aid VA personnel or VA provided third party contractors for the purpose of conducting annual Fire Alarm Testing on all elevator recalls shunt trips and associated detectors. Tests shall be completed outside normal business hours. The Contractor shall provide documentation to [AGR] after the test. The Contractor shall take any corrective action as necessary. Each occurrence of this test shall be itemized per the attached CLIN schedule.

Refer to Appendix “B” for more details.

The Contractor shall aid VA personnel or VA provided third party contractor for the purpose of completing lighting repairs or similar requirements within the hoist way.

For each inspection, certification or test of elevators or other equipment associated with this contract, the contractor is responsible for the following:

The Contractor shall be responsible for furnishing all necessary labor, expertise, equipment, weights, labor, and means of transportation throughout the medical center to various locations, as directed by the inspector.

The Contractor shall operate all elevators during the inspection/test under the direction of the party overseeing the inspection.

The Contractor shall document all discrepancies and submit the discrepancy report to the [COR] not later than 2 calendar days after inspection/test. The Contractor shall coordinate with the

[COR] concerning time frame for repairs.

REPAIR SERVICE

4.2. This contract requirement is for full-service preventative maintenance for a fixed monthly rate. Unless specifically excluded in this contract, all labor, supplies, materials, and parts are to be provided for repair services. The work described in this chapter shall be itemized in the contractor proposal and invoiced per the attached CLIN schedule. Refer to the Appendix “B” for more details.

The contractor must provide a single phone number for callback services that is available 24 hours a day, 7 days a week.

For entrapment or other situations create a risk of injury if not addressed immediately, the contractor shall arrive at the facility within [one (1) hour]. If the emergency callback happens outside of business hours, and overtime has not been authorized by the [AGR], the contractor shall schedule the repair at the start of the next business day.

For normal priority repair callbacks, the contractor shall arrive within [two (2) hours] during business hours. If notified outside of normal business hours, or the response time plus the expected repair time would go past business hours, the repair will be scheduled for the start of the next business day. The [COR] can elect to have the repair addressed outside of business hours, the requirements in section [6.1. Overtime Labor apply].

The contractor shall arrive with proper tools, equipment, and parts appropriate for the problem as described.

Equipment malfunctions shall be corrected the same day that the service call is issued. If circumstances beyond the Contractor’s control preclude resolution of the problem that day, the

Contractor shall notify the Contractor of the [COR] with an explanation of the delay and an assessment of the problem and a plan of action to affect repairs.

The Contractor shall provide a service ticket for each service call for the [COR] to sign. Service tickets shall identify the piece of equipment, description of problem, explanation of corrective measures taken, and the date and time the unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the [COR]. Failure to do so will result in delays of payment.

OTHER SERVICES

Overtime repair service:

Overtime repair service or repairs must be pre-authorized by [COR]. All overtime service calls shall be handled by only one mechanic, unless approved in advance by the [COR]. If regular time work must be carried over and the Contractor wishes to continue to work beyond the

Medical Center’s normal hours of operation, authorization for overtime work must be obtained from the [COR] before proceeding.

If the [COR] authorizes normal priority repairs outside of business hours, the contractor shall arrive within [four (4) hours].

The labor associated with overtime callbacks is NOT included in the monthly rate for repair services and shall be invoiced by the attached CLIN schedule, rounded to the nearest 15-minute increment. Refer to the Appendix “B” for more details. The contractor shall [only bill for time the technician is on station].

Parts, materials, supplies, tools, etc. required for overtime callback services are included in the monthly rate for repair services and must NOT BE BILLED.

Installation of exempt equipment:

Installation or repairs not covered in this contract (for example repairing damage from vandalism), must be pre-authorized by [COR].

The labor associated with installation of exempt equipment is NOT INCLUDED in the monthly rate for repair services and shall be invoiced per the attached CLIN schedule, rounded to the nearest 15-minute increment. Refer to the Appendix “B” for more details. The contractor shall

[only bill for time the technician is on station].

Parts, materials, and supplies required for the installation of exempt equipment are NOT

INCLUDED in this contract. The parts required must be paid for by modifying this contract or issuing a separate contract. The contractor will not have any advantage in competing for a separate contract.

GENERAL REQUIREMENTS

The Contractor shall provide all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment, quality control, tools, equipment, lubricants, hydraulic fluids, and cleaning supplies necessary to perform the required work included in this contract. The VA medical center will not be responsible for providing tools, equipment, test equipment, laptops, service manuals or service diagnostic software to the Contractor. The Contractor shall provide all operational and technical documentation (such as operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract.

Contractor shall comply with the requirements of this PWS, manufacturer requirements, industry standards, any other statutory requirements, and the current versions of the following codes.

Should there be a discrepancy, Code requirements shall be met, then manufacturer requirements, then the requirements of this PWS.

ASME A17.1, Safety Code for Elevators and Escalators

ASME A17.2, Inspectors, Manual for Elevators and Escalators

ASME A17.3, Safety Code for Existing Elevators and Escalators

NEIT, Vertical Transportation Standards for Elevators, Escalators and Dumbwaiters

NFPA 70, National Electric Code.

The Contractor shall notify the [COR] to determine the appropriate action for any work or repairs required that are outside the scope of this contract.

The contractor’s personnel shall be required to tag out the elevators at any time that they are offline for repair and/or service for any period longer than twenty (20) minutes. The contractor must provide tags and place them at each elevator opening and each floor affected by the shutdown. The signs must be professionally made and not handwritten. Signs shall have space to insert a planned completion date and time.

The contractor shall give a written request at least 48 hours in advance to obtain authorization to shutdown elevators for maintenance. This authorization shall be requested by the Chief, Engineering Service, or his designee. When an elevator is taken out of service otherwise known as a shutdown it shall be tagged in accordance with the tagging procedures.

The Contractor shall ensure that all doors and hatches to machine rooms, shafts, car top access doors, rooftop access, or similar are kept closed and locked. The Contractor shall not block open or leave controlled areas unattended.

The Contractor shall coordinate all hot work or energized work required for preventive maintenance and repairs with the [AGR] and comply with all VA policies and procedures as well as obtain hot work or energized work permits from the [VA Safety Office].

The Contractor shall ensure all equipment and materials will not impede, block, or disrupt flow of traffic within the patient/staff corridors. Never will any materials or equipment be stored in such a manner that would prevent the medical center staff from responding to patient emergencies or disrupt patient services.

Parts that are replaced as part of this contract shall be new and are to be warranted against defects in material and workmanship for at least 90 days for minor parts and one (1) year for major components. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

Parts replaced shall be itemized as monthly no-charge items on the Contractor’s invoice and shall be identified by part number listed on the manufacturer’s schematics or parts list. Parts removed and replaced shall become the property of the contractor. The cost of parts shall be borne by the contractor. Should parts not be available immediately, the contractor will obtain these unavailable parts in the most expeditious manner available at no additional cost to the

Government and notify the [AGR] of the expected arrival date.

The government will not be responsible for incidental charges including, but not limited to parking, tolls, mileage, or phone, etc.

This Service Contract shall take responsibility on the part of the contractor to incorporate updates which ensure performance to current product specifications. This service must be performed during the specified periods of coverage and shall normally occur during PM. If the contractor is not a factory authorized vendor, he shall still be required to incorporate the

Engineering updates to the equipment as recommended by the factory, at no additional expense to the Government.

To limit/reduce the downtime of the elevators, the Contractor’s mechanic shall have direct unlimited access to manufacturer’s technical support for the equipment, at no additional cost to the Government. The assigned mechanic shall have direct unlimited access to the manufacturer’s technical support throughout the life of the contract. This requirement shall apply to any additional equipment that may be added to this contract by modification.

Any subcontractors or vendors of the contractor must comply with all requirements of this contract.

Any changes to the equipment that deviate from the OEM record documents will be approved by the OEM and updated on the record documents. The contractor shall set up alerts for OEM updates or manually check no less than once per year for any changes. [As listed in section 12, Exclusions, System upgrades are not included in the monthly service rate.]

SITE SPECIFIC REQUIREMENTS

Place of Performance: Washington DC VA Medical Center, located at 50 Irving Street NW.

Washington DC. 20422

Duty hours are 7:00 AM to 3:30 PM, Monday through Friday. The [COR] must be informed of any work outside of these hours.

All Contractor personnel are required to wear identification (I. D.) badges the entire time they are on VA Facilities grounds. The process includes a background check. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking is available on a limited basis on the Medical Center campus. A parking pass shall be issued at the time of the award. The VA will not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

Upon arrival at the VAMC, during normal business hours, the contractor’s personnel stop at the

Control Panel (Building 1) and log in to a book provided and pick up keys. When work is completed, the contractor’s personnel shall log-out and return the keys and leave service/PM tickets for work performed that day.

Smoking, vaping, chewing tobacco, and any other tobacco use is prohibited inside and outside throughout the entire facility.

The following positions are assigned as [AGR] for the following responsibilities:

Repair Services can be requested by [CO, COR, assistant COR, Maintenance & Operations

Supervisor, Chief of Engineering]

Inspections services can be requested by: [CO, COR, assistant COR]

Overtime can be authorized by: [CO, COR, assistant COR]

QASP Evaluations will be overseen by: [COR, assistant COR]

Reports shall be provided to: [COR, assistant COR]

For this contract, Washington DC. VAMC requires that the Contractor shall provide one Contract

Employee dedicated to the preventive maintenance and routine repairs required under this contract. The Contract Employee shall be on site at the VAMC Monday thru Friday from 8:00

AM to 2:00 PM. Should the full time Contractor Employee require additional assistance the E personnel will first need to be authorized by the [COR].

The Contractor shall comply with agency Personal Identity Verification procedures identified in the contract. These procedures implement Homeland Security Presidential Directive 1 (HSPD-

12), Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information

Processing Standards (FIPS) Publication Number 201.

SECURITY AND SAFETY REQUIREMENTS

The Contractor shall adhere to all the facility safety policies. These policies include the following, but are not limited to this list:

The contractor shall comply with any measures the facility implements to limit the spread of infectious diseases. The current policy requires: [Comply with all OSHA and Department of

Health and Human Services requirements]. This policy can be changed at any time.

Contractors must comply with OSHA standards while on station. Any VA employee can stop work that is not in compliance with OSHA standards. The VA will not provide additional funds for delays caused by failure to comply with OSHA standards.

Contractor’s employees shall wear proper PPE for the task they are assigned as determined by a job hazard analysis.

Contractor’s employees shall be tested for tuberculosis before starting work at the WCHCS. The

VA can provide the test at the facility, or the contractor can provide records of a test performed up to sixty (60) days previous.

DELIVERABLES

Review Preventative Maintenance Checklist – Contractor shall provide a proposed PM checklist for each piece of equipment. Upon receiving the award, this checklist will be prepared and sent to the [COR] along with any recommendation for system improvement after each PM is completed. The PM checklist shall be given to the COR before leaving the hospital the day the

PMs are completed. Failure to provide the above-required PM Checklist will result in a delay in payment.

Service Report – Contractor shall provide a service report, which includes both the contract number and the purchase order number on it, each time the contractor accomplishes a PM. The contractor shall use the approved PM checklist for accomplished PM service reports. lack of service reports will result in non-payment.

Service Log – A service log shall be maintained for each piece of equipment listed in this contract, in the area accessible to and agreed upon by the [COR], contractor and COR. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel will log out by entering the time of departure and ensuring that all required information is written in the log.

Parts availability—Contractor shall, through their assessment of each of the elevators, compile an inventory of parts that frequently fail. These parts can be those that are historically replaced frequently or are determined by the number of cycles that may be expected for each of the elevators. This list may be fluid in that items may be added during the period of performance based on repetitive replacement. The Contractor shall assure these parts are either readily available or stock in locked cabinets on site. The objective in maintaining these parts is to reduce don time of the equipment. The Contractor shall include a list of these parts along with the checklist to the COR once they have completed the Condition assessment.

Government Furnished Items

Existing wire diagrams will be provided to the Contractor upon request. All existing wiring diagrams provided to the Contractor by the Medical Center shall remain as VA property.

VA issued badges will be issued to contractor’s authorized personnel. Badges must be worn while at the facility and returned to the VA at the completion of the contract. Temporary badges must be returned when leaving the facility.

Keys to machine equipment and elevator machine rooms shall be assigned to the contractor for the duration of the contract. Facilities Management Service shall issue the required keys. The contractor is responsible for any costs associated with lost keys, which is typically [$35 per door that the lost key can open].

The VA shall provide the contractor’s authorized personnel with access to the equipment and adequate working space during the periods which the contractor has scheduled with the VAMC to perform the service.

EXCLUSIONS

The following items are excluded from PM and repair service. Costs associated with these items must be preapproved by the CO or COR before performing any work listed below. If the contractor notices an issue with any item that is not covered but may affect elevator operation, the contractor shall inform the COR of that condition. The government reserves the right to contract any excluded work through any means available in the FAR, including but not limited to micro-purchase, modification of this service contract, or solicitation for a new service contract.

The following material costs are excluded, however labor for installation is not excluded from the contract:

Any repair part costs over $1,000 in cost.

The following material and labor costs are excluded from the contract:

Obsolete parts: If any part or component covered under this agreement cannot be safely repaired or is no longer available from either the original equipment manufacturer or an aftermarket source, that part or component shall be considered obsolete.

Cosmetic and ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, panels, and/or fixtures, hoist way door panels, door frames, swing door hinges and closing devices, sills, car flooring, floor covering, lighting fixtures, ceiling light bulbs and tubes, Electrical or electronic systems that are not part of the elevator assembly, such as main line power switches, breaker(s), electrical feeders, Below ground or unexposed hydraulic elevator system, including but not limited to, jack cylinder, piston, PVC, or other protective material, below ground or unexposed piping, or alignment of elevator guide rails.

smoke and fire sensors.

communication systems outside of the elevator car, hoist way or control room entertainment devices security systems components outside of the controller air conditioners, heaters, ventilation fans not installed on or in elevator equipment.

pit pumps.

Failures or damage caused from abuse, misuse, vandalism, negligence in connection with the use or operation of the equipment, power supply issues, fire, smoke, explosions, water damage, storms, wind, lightning, theft, or other reason or cause beyond the contractor’s control that affects the use or operation of the equipment.

Building structural and fire rating systems

Equipment located in the elevator machine room that is not essential to the operation of the elevator.

New construction, system modifications, or upgrades

OEM updates

CONTRACT ADMINISTRATION

The Government intends to award a Firm-Fixed-Price contract in accordance with FAR Subpart

8.405-3.

The base period of performance will be one (1) year, with the option of extending the contract up to four (4) additional one (1) year terms. The first PM visit shall be conducted within fifteen

(15) days after notice to proceed (NTP).

The facility observes eleven (11) Federal holidays per year, listed below. When a holiday falls on a Saturday it is observed the day before on Friday. When a holiday falls on a Sunday, it is observed the day after on Monday. Any work on these days must be requested in advance and approved by the COR. In addition to the designated federal holidays, the Government observes any day designated by Federal Statute, Executive Order, or the President of the United States to be a federal holiday.

New Year’s Day January 1 Birthday of Martin Luther King, Jr. Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

The Contractor is authorized to receive progress payments for this work. Invoices for payment shall be submitted in arrears after the work is performed. Invoices listing incorrect information will be disapproved and returned to the Contractor for correction. Contractor is responsible for ensuring required information is correct prior to submitting into the Tungsten system. The following information must be included on invoices:

Contractor’s name, address, and phone number Purchase Order (PO) number provided by VA.

Contract number provided by VA.

Date(s) of service covered by the invoice.

Contract Line-Item Number (CLIN) and description of service performed.

Contracting activities covered by the invoice.

Total invoice amount

The contractor’s performance will be evaluated using the procedures laid out in appendix “C”

Quality Assurance Surveyance Plan (QASP)

Contract Line-Item Numbers (CLIN): The contractor’s proposal and invoices shall include a cost break down according to appendix “B” Contract Line Item (CLIN) list.

APPENDIX A: EQUIPMENT LIST

LOCATION

EE

# DESIGNATION MANUFACTURER TYPE MODEL # SERIAL #

Building 1 A Section N/A P-1 Motion Controls Cable IMC-AC 3223651

Building 1 A Section N/A P-2 Motion Controls Cable IMC-AC 3223653

Building 1 A Section N/A P-3 Motion Controls Cable IMC-AC 3223655

Building 1 A Section N/A P-4 Motion Controls Cable IMC-AC 3223660

Building 1 A Section N/A P-5 Motion Controls Cable IMC-AC 3368353

Building 1 A Section N/A P-6 Motion Controls Cable M4000-AC-01 3218442

Building 1 A Section N/A P-7 Motion Controls Cable M4000-AC-01 3303045

Building 1 B Section N/A P-8 Otis Hydraulic N/A N/A

Building 6 K Section N/A P-9 Motion Controls Hydraulic HMC-1000 3218440

Building 1 A Section N/A P-10 Motion Controls Hydraulic SCE-HY-01 3459272

Building 6 K Section N/A P-11 Motion Controls Hydraulic HMC-1000 3218442

Building 1 E Section N/A P-12 Motion Controls Cable M4000-A-01 3303045

Research Building 14 N/A P-13 Motion Controls Hydraulic HMC-2000 3303048

Building 1 A Section N/A P-14 Motion Controls Cable IMC-AC 3268357

4C Patient Ward N/A P-15 EC Cable V900 21248

Building 1 A Section N/A

ADALIFT

4TH FLOOR

AUDITORIUM

Severna Cable V-1504-2010 213545

Fisher House N/A Fisher House Thyssen-Krupp Hydraulic EP06020 EAP395

Patient Parking

Garage N/A Garage #1 Schindler Cable

5500 GO # MS397

Patient Parking

Garage N/A Garage #2 Schindler Cable

5500 GO # MS398

Admin Building N/A P-19 Schindler Hydraulic 330A G7673-01

Dumbwaiter N/A

DW-1

SPS/OR

Matot Cable 840A 138884

Dumbwaiter N/A

DW-2

SPS/OR

Matot Cable 840A 136657

Note:

1) Units located in the Patient Parking Garage are Machine Room-Less Traction Elevators by Schindler.

APPENDIX B: CONTRACT LINE ITEM (CLIN) LIST

The contractor’s proposal shall include a cost break down according to the list below.

CLIN Year Description Qty Unit

0001 base Full-service PM service, monthly rate 12 Months

0002 base Full-service repair service, monthly rate 12 Months

0003 base Overtime, hourly rate [48] Hours

0004 base Installation of exempt equipment, hourly rate [48] Hours

0005 base Testing & certification support, hourly rate [32] Hours

1001 OY 1 Full-service PM service, monthly rate 12 Months

1002 OY 1 Full-service repair service, monthly rate 12 Months

1003 OY 1 Overtime, hourly rate [48] Hours

1004 OY 1 Installation of exempt equipment, hourly rate [48] Hours

1005 OY 1 Testing & certification support, hourly rate [32] Hours

2001 OY 2 Full-service PM service, monthly rate 12 Months

2002 OY 2 Full-service repair service, monthly rate 12 Months

2003 OY 2 Overtime, hourly rate [48] Hours

2004 OY 2 Installation of exempt equipment, hourly rate [48] Hours

2005 OY 2 Testing & certification support, hourly rate [32] Hours

3001 OY 3 Full-service PM service, monthly rate 12 Months

3002 OY 3 Full-service repair service, monthly rate 12 Months

3003 OY 3 Overtime, hourly rate [48] Hours

3004 OY 3 Installation of exempt equipment, hourly rate [48] Hours

3005 OY 3 Testing & certification support, hourly rate [32] Hours

4001 OY 4 Full-service PM service, monthly rate 12 Months

4002 OY 4 Full-service repair service, monthly rate 12 Months

4003 OY 4 Overtime, hourly rate [48] Hours

4004 OY 4 Installation of exempt equipment, hourly rate [48] Hours

4005 OY 4 Testing & certification support, hourly rate [32] Hours

APPENDIX C: QUALITY ASSURANCE SURVEYANCE PLAN (QASP)

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the

Performance Work Statement (PWS). This plan sets forth the procedures and guidelines the

VA will use in ensuring the required performance standards or service levels are achieved by the Contractor.

PURPOSE

The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluation whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s Quality Control Plan (QCP), and to ensure that the government pays only for the level of services received.

METHODOLOGIES TO MONITOR PERFORMANCE

Surveillance Techniques

To minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

• Random Monitoring: Shall be performed by the [AGR]. (An example of a sampled week could be the COR sampling four successive waiting times for each of five days in one week.)

• 100% Inspection: The [AGR] shall review the generated documentation and enter summary results into the Surveillance Activity Checklist after each inspection.

• Periodic Inspection: The [AGR] typically performs the periodic inspection, which should align with the frequency of required services per the PWS (e.g.,…