36C24526Q0376 AMENDED.pdf

PDF 1 MB Posted Mar 24, 2026

Attached to: AMENDED TO INCLUDE LARGE BUSINESSES**R425--Electronic Drawing Development and Management System for One BASE Year Plus Four Option Years | Estimated Date of Award is April 15, 2026 | VISN 5 Medical Centers AMENDMENT
Solicitation number: 36C24526Q0376
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5

About this file

Written by GovTribe AI · Mar 24, 2026

This is an amended Solicitation/Contract/Order for Commercial Products and Commercial Services (SF 1449) for a Blanket Purchase Agreement (BPA) to provide electronic drawing development and management services for the Department of Veterans Affairs' Veterans Integrated Service Network 5 (VISN 5).

VISN 5 seeks a five-year BPA beginning April 15, 2026, through April 14, 2031, with a BPA ceiling of $8,500,000.00 to establish a web-based Electronic Drawings Management System supporting eight VA medical centers and multiple community clinics across Maryland, West Virginia, and Washington, DC. The contractor must provide Software-as-a-Service (SaaS) modules including Space Management, Utilities, Building Information Modeling (BIM), Scheduling, and Occupancy Tracking; develop CAD drawings in multiple disciplines; digitize paper files; conduct field verification surveys; and deliver annual on-site training. The system must be FedRAMP-authorized with an active Authority to Operate prior to award, comply with VA security standards, and be hosted on a secured server with 24/7 access and support. Pricing is structured across 25 line items for the base period (April 15, 2026–April 14, 2027) plus four one-year option periods, with implementation based on cost-per-square-foot metrics for most services. The solicitation was issued March 20, 2026, with offers due March 31, 2026, at 8:00 a.m. EDT. This is a firm-fixed-price, indefinite-quantity acquisition set aside for small business (100% setaside), with a NAICS code of 541511 (Custom Computer Programming Services). The contracting office is located at the Baltimore VA Medical Center, with Keysha Gorman serving as the Contracting Officer's Representative.

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36C24526Q0376 0001.docx	DOCX document	Mar 24, 2026

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24526Q0376 03-20-2026

Keysha Gorman 410-637-1509 03-31-2026

8am EDT

19ACQ

Department of Veterans Affairs

VISN 5 | NCO 5

ATTN: Keysha Gorman | SUITE 275

849 INTERNATIONAL DRIVE

LINTHICUM MD 21090

X 100

541511

$34 Million

N/A

Department of Veterans Affairs

VISN 5 | NCO 5

ATTN: Keysha Gorman | SUITE 275

19ACQ

VISN 5 | NCO 5

ATTN: Keysha Gorman | SUITE 275

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

VISN Wide solicitation for VISN 5 has a need for continual as-built drawing update service through a Blanket

Purchase Agreement (BPA). VISN 5 is a fully integrated network of eight (8) VA medical campuses and multiple VA

Community Clinics.

See Statement of Work for list of locations.

Period of Performance 4/15/2026-4/14/2031

Blanket Purchase Agreement.

Submit all questions by 3/25/2026 to Keysha.Gorman74@va.gov .

Quotes are due by 3/31/2026 at 8am to Keysha.Gorman74@va.gov .

AMENDMENT TO BPA CEILING BELOW:

BPA CEILING PRICE IS $8,500,000.00.

See CONTINUATION Page x X

Amy Walter mailto:Keysha.Gorman74@va.gov

36C24526Q0376

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

I. Background

II. Requiring Facilities

III. Scope of Work

A. Build and Maintain an Electronic Library of Current Drawings

B. Build a Capital Asset Inventory (CAI) Database and Reporting System

C. Host Database and Provide Login Access

D. Update and Maintain the Database

E. General Field Verification Surveys

F. Provide Training for Use of The System

IV. Period of Performance

V. Work Requirements

VI. Government Roles and Responsibilities

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...53

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..65

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

C.13 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 BUSINESS ASSOCIATE AGREEMENT

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 Keysha.Gorman74@va.gov

VAMC

Keysha Gorman

10 N Greene St

Baltimore MD 21201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

SaaS: Space Module (as-builts, CAI, plan room, employee)

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services PRODUCT/SERVICE CODE: R425 - Support - Professional:

Engineering/Technical

SaaS: Utilities Module (Fire and Life Safety, utilities, telecom)

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

SaaS: BIM

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

SaaS: Scheduling Module

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

SaaS: Tracking Module

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Unlimited software: Space Module

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Unlimited software: Utilities module

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Unlimited software: Scheduling Module

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Unlimited software: Tracking Module

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Digitizing paper files

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Developing CAD drawings

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

As-builts software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

ITEM

NUMBER

DESCRIPTION OF

Space management software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Plan room software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Employee software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Fire and life safety software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Developing BIM

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Utilities software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Telecom software module implementation

Contract Period: Base

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Scheduling software module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Tracking module implementation

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Tracking sensor cost

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Tracking gateway cost

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Cellular network fee

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Architectural field verification

Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Services

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming

ITEM

NUMBER

DESCRIPTION OF

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-13-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Space management software module implementation Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 1 POP Begin: 04-15-2027

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

ITEM

NUMBER

DESCRIPTION OF

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 2

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-15-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Services

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming

ITEM

NUMBER

DESCRIPTION OF

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Unlimited software: Utilities module Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 3 POP Begin: 04-15-2029

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP End: 04-14-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-16-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

ITEM

NUMBER

DESCRIPTION OF

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 4

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 4 POP Begin: 04-14-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Services

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming

ITEM

NUMBER

DESCRIPTION OF

Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services

GRAND TOTAL __________________

Electronic Drawing Development and Management System

Veterans Integrated Service Network - 5

I. Background

VISN 5 has a need for continual as-built drawing update service through a Blanket

Purchase Agreement (BPA). VISN 5 is a fully integrated network of eight (8) VA medical campuses and multiple VA Community Clinics.

II. Requiring Facilities

VA Medical Center (VAMC) Address Station Number

Baltimore VA Medical Center 10 North Greene Street

Baltimore, MD 21201

Loch Raven VA Medical Center 3901 The Alameda

Baltimore, MD 21218

512GD

Perry Point VA Medical Center 361 Boiler House Road

Perry Point, MD 21902

512A5

Beckley VA Medical Center 200 Veterans Avenue

Beckley, WV 25801

Louis A. Johnson VA Medical Center 1 Medical Drive

Clarksburg, WV 26301

Hershel “Woody” Williams VA Medical

Center

1540 Spring Valley Drive

Huntington, WV 25704

Martinsburg VA Medical Center 510 Butler Avenue

Martinsburg, WV 25405

Washington VA Medical Center 50 Irving Street, Northwest

Washington, DC 20422

III. Scope of Work

VISN 5 has a requirement for a web based Electronic Drawings Management

System with graphical tools to store and share engineering drawings, assign space, and report usage among organizational groups. It must be a multiuser, multi-tasking system supporting multiple users in organization, spanning many buildings and sites within its eight (8) VA Medical Centers (VAMC). The Contractor must provide all supervision, coordination, staffing, software, licenses, website access, training, backup and other related services as necessary to provide and maintain VISN 5 building records and files and make them readily accessible to VA staff through the

Contractor's website. The Contractor must perform all these services as defined by this SOW and the services must be provided to support all VISN 5 VA campuses and associated Community Clinics.

A. Build and Maintain an Electronic Library of Current Drawings

The Contractor must meet with VA Contracting Officer's Representative

(COR) to develop a file naming system and capture existing paper and electronic drawings so that they can be easily organized, retrieved, and shared among all internal and external stakeholders. Title Block information must be captured and linked to each drawing to facilitate ease of use. Scanning of hardcopy paper drawings will be required. All drawings must be scanned as a

PDF output format.

After scanning the Contractor must collect metadata that uniquely defines each drawing. Typical information includes:

1. Building

2. Floor

3. Discipline

4. Project Year

5. Project Number

6. Drawings Number

7. Sheet Number

The Contractor must upload existing electronic drawings and collect metadata from these drawings. Once the upload is completed, the Facility COR will review to verify the accuracy and request any necessary changes. See

Attachment A, Facility Buildings and Square Footages, for facility specific square footages.

B. Build a Capital Asset Inventory (CAI) Database and Reporting System

The medical centers require a space management system that can track the assignment of all spaces and can generate reports including Capital Asset

Inventory (CAI) reports. The medical centers must provide to the Contractor what available information is on hand. However, if necessary, the Contractor must conduct a walkthrough through of the buildings to capture the required information for every room. In planning for this survey, the Contractor must be aware that some areas, such as pharmacies, ORs, and certain patient areas, may not be readily available to be surveyed and they must plan in consultation with the occupying service line and VA Contracting Officer's Representative

(COR) and only when it is convenient for the service line.

C. Host Database and Provide Login Access

The associated drawings and data must be hosted on a secured server operated by the Contractor. The server and web portal must have all Federal and VA required security and encryption measures implemented such as but not limited to FedRAMP (refer to Section IX for additional information). The

Contractor must make it possible for VA users to access this application through the internet. The database must be developed within six months of contract award. The Contractor must work with the VA to develop the layout and appearance of the web portal. The Contractor must maintain the system without interruption on a 24/7 basis and provide unlimited technical support.

Technical support may be limited to normal operating hours and must include telephone and email mode of communication.

The system will consist of numerous modules each with a specific purpose.

Each facility's needs must vary and will be implemented through an individual task order (refer to section VII for additional information). The following modules must be provided under the system:

1. Space Management Module: This database must ensure that all space within the Medical Center is accounted for, based on specific categories identified by the users and must include dynamic expansion of space data to include new data fields and space categories. The module must allow users to easily edit or reconfigure space data without database expertise The module must be combined with as-built module to provide a holistic view of the building space including enabling users to visualize, analyze, search, and aggregate the data. Capability to generate and export reports to a variety of external file formats. The implementation of this module must be based on cost per square foot. The space database must, at a minimum, contain the following data:

a) Room numbers

b) Space functions

c) Service line assignments

d) CAI space driver assignments

e) Net and gross square footages

2. As-Builts Module: This module must be an online secure repository of electronic drawings, organized by site, building, floor, and discipline.

The database must allow for a graphic engine and associated tools to enable viewing of drawings in AutoCAD and Revit Model formats without the use of AutoCAD or Revit Software. The users must be able to comment and markup the as-built drawings and save them to the repository. Also, the module must enable the users to view revision history, keeping track of all the changes that occur, and maintain an archive of all past versions. Options to save/export/print the drawings to different formats like .dwf, PDF, .bmp, jpeg, etc. and to share the exported files to various stakeholders without the need of

AutoCAD must be included. The Contractor must comply with VA

AutoCAD and BIM standards, found on VA’s Technical Information

Library, https://vatilms.va.gov/vatilms/reports/PG-18-13. The drawings must be organized in the form of one drawing per contiguous floor per building wherever it is possible. The implementation of this module must be based on cost per square foot.

https://vatilms.va.gov/vatilms/reports/PG-18-13

3. Drawing Development: The BPA must include a service to develop

AutoCAD drawings in the following disciplines: Architectural, Electrical, Mechanical, Plumbing, Medical Gas, Fire and Life Systems, and Low

Voltage. Drawing development must be based on a cost per square foot.

4. Building Information Modeling: The BPA must include a service to create a 3D representation of the buildings and/or campus models per

VA’s BIM Standards found on Technical Information Library. BIM development must be based on cost per square foot.

5. Digitization Services: The BPA must include a service to convert paper, PDF, or other drawing formats into AutoCAD format.

Implementation of this service must be based on cost per individual sheet.

6. Fire Life Safety Module: This module must include an integration and maintenance of the Fire Life Safety system features. Refer to

Section E for additional Life Safety field verification requirements.

The implementation of this module must be based on cost per square foot. At minimum the following features of Fire Life Safety must be incorporated:

a) Sprinklers/stand pipe/fire department connection (FDC)

b) Sprinkler data such as type, manufacture, zone and installation date (NEW information provided from 3rd party survey)

c) Fire/smoke damper (to include ID name and other data pertaining to inspections)

d) Fire alarm panel architecture (one line drawing showing panel locations and areas served)

e) Fire barrier locations and hazardous storage locations

f) Fire smoke doors (to include ID name and other data pertaining to inspections).

g) Statement of conditions drawings showing type of space as defined by NFPA provided by others (as-built plans)

h) Emergency management quick reference drawings

(1) Single page diagram of site of fire fighter features (showing doors, hydrants, FDC, fire pumps, roadways, etc.)

(2) Single page diagram of site showing door with naming/symbol convention

(3) Single page drawing for emergency response showing the facility in an isometric view allowing to view fire/rescue features to include corridors, elevators, stairs, patient floors and hazardous storage locations.

7. Employee Module: Module to plan, manage, and track employee facility use information to enable visualization of employee location and space utilization. The implementation of this module must be based on cost per square foot.

8. Occupancy Tracking Module: The BPA must include a service to give users to see available spaces on floor plans or room lists in real time.

Immediate access to live occupancy data from sensor (Contractor furnished and installed) in spaces. Ability to export occupancy lists into Excel. The implementation of this module must be bases on each individual requirement (i.e., per job).

D. Update and Maintain the Database

Ongoing additions or renovations require changes to drawings to maintain the integrity of the drawing database. Each facility will require that these changes be incorporated in the existing drawings so that the drawings in the system will be current. The frequency and extent of such changes will depend on completion of projects and may be unpredictable. Periodically, facilities will send drawings and other documentation to the Contractor that indicate the alterations in certain areas. The Contractor must, upon receipt of such documents, consult with facility staff and clarify the changes as necessary.

The Contractor must incorporate the changes in the drawings and update the respected modules.

A facility may decide to add additional data to the existing CAD drawings.

Such additional data may include life safety components, electrical panels, piping, and shut-off valves. The facility may decide to add additional buildings or suites to the system. The size and locations of these are not known now. Individual task orders (reference section VII) must include making field measurements and sketching out the drawings, drawing them in

CAD or Revit, and loading them into the drawing repository for use.

E. General Field Verification Surveys

The medical center cannot guarantee the accuracy of existing drawings and therefore the Contractor may need to conduct an onsite verification field survey to capture current conditions of as-builts.

1. Site visits are to be used for instances where an as-built drawing is not matching the previously developed data, the new designs, or current conditions, or clear up a currently unknown issue on site.

Site visits will be coordinated through separate task orders.

2. The Contractor must send a team to survey and field verify the accuracy of the architectural drawings in a manner that verifies that general conditions noted on the drawings appear to be accurate and complete.

3. The surveys may also include verification of the accuracy of

HVAC/mechanical, plumbing, medical gas, electrical, and telecom

(MEP) systems as necessary through separate task orders.

4. Life Safety survey. This portion consists of revising existing Life Safety drawings, which must comply with the Joint Commission (TJC) requirements and the latest edition of NFPA 101, Life Safety Code. The

Contractor must inspect the buildings (construction type) and related systems (fire sprinkler, fire detection, smoke, etc.) and confirm the accuracy of the existing Life Safety drawings and update them as necessary. Base drawings will be provided by the facility. If the existing drawings are not in compliance with NFPA 101 and TJC requirements, the Contractor must update them accordingly.

a) Each Life Safety task order must require a licensed Fire Protection

Engineer (FPE). The FPE retained to provide these services must be licensed to practice in the States where the VAMCs are located and must specifically demonstrate a minimum of three years of verifiable experience within healthcare occupancy and development of

Statement of Conditions per TJC requirements. This experience must be submitted to the Contracting Officer for review and approval prior to providing Life Safety drawing support. The submission must include a fully complete Standard Form (SF) 330, Architect/Engineer

Qualifications. For additional FPE qualifications, refer to VA

Technical Information Library, https://www.cfm.va.gov/til/.

5. In planning for the survey, the Contractor must be aware that some areas may not be readily available to be surveyed and must plan in consultation with the occupying service line and VA Contracting

Officer's Representative (COR) and conduct the surveys when it is convenient for the service line.

6. Some buildings have interstitial spaces, and the above list may not include such spaces. The contractor must include those spaces as well in the system to be developed under individual task orders. However, the interstitial spaces must be specified in the system in such a way that they can be separately treated for analysis and reporting.

7. The Contractor must update all CAD drawings for any changes needed, based off the surveys. In updating the CAD drawings, the

Contractor must comply with VA CAD standards available on VA

Technical Information Library, https://www.cfm.va.gov/til/.

F. Provide Training for Use of The System

Provide one (1) annual on-site training session per VISN 5 facility. This training must be a hands-on/on-site session. The session must cover features required by end users and administrators. Training for end users will demonstrate the use of the online system and focus on the system modules in use by the respective VA facility. Specialized training for administrative users, that are designated by respective VA facility, must be more in-depth to cover any additional functions used by these users.

In addition, the Contractor will provide on-line training sessions as needed or when VISN 5 facilities require such training when specific situations warrant it.

Examples are when new employees join a VISN 5 facility or when the

Contractor significantly modifies the system. This on-line training will be done at no additional cost.

https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/

G. Software User Management

Provide the COR with administration rights for local facility user management. At the end of each contract year, the vendor must provide the

VISN COR a system use report broken down by each facility and each user.

IV. Period of Performance

VISN 5 requests a 5-Year Blanket Purchase Agreement (BPA) beginning immediately upon award.

V. Work Requirements

A. The VA will not provide servers, equipment, or other items needed to perform the required service. No contractor software to be installed on VA computers.

B. Work done on-site at the ordering VA must be coordinated with the

Contracting Officer Representative (COR) appointed by the CO. Generally, work will be done during normal business hours (M-F 8-4:30), excluding federal holidays. If work needs to be performed after hours for convenience to the government, all hours will be coordinated with the COR. The following federal holidays are observed:

New Year’s Day Labor Day

Martin Luther King Jr. Day Columbus Day

Washington’s Birthday Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day

Christmas Day

Independence Day

C. The data files will remain Government property while Contractor is in possession of the files. When the contract is rendered complete, all information will be returned to the respected VA Facilities, to include all updated drawings and module reports.

VI. Government Roles and Responsibilities

A. Roles.

The following personnel are the authorized representatives to oversee and coordinate with the Contractor for this contract:

Name Role E-mail Telephone

TBD Contracting Officer TBD TBD

TBD Contract Specialist TBD TBD

Yan Protsyuk VISN COR Yan.Protsyuk@va.gov 410-642-2411 X 22952

Dalton Coker Facility COR – 512 Dalton.Coker@va.gov TBD

Dalton Coker Facility COR – 512GD Dalton.Coker@va.gov TBD

Justin Raducha Facility COR – 512A5 Justin.Raducha@va.gov 410-642-2411 X 25214

Sarah Adkins Facility COR – 517 Sarah.Adkins1@va.gov 304-255-2121 X

Donald Bramer Facility COR – 540 Donald.Bramer@va.gov 304-623-3461 X

David Webb Facility COR – 581 David.Webb5@va.gov 304-429-6755 X

Gary Magowan Facility COR – 613 Gary.Magowan@va.gov TBD

Gregory Lucas Facility COR – 688 Gregory.Lucas1@va.gov 202-745-8000 X 57437

B. Responsibilities.

1. Contracting Officer (CO) / Contract Specialist (CS) - The CO and CS will ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and will safeguard the interests of the United States in the contractual relationship. The CO will also assure the Contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the

Contractor's performance. Refer to section VII for additional information regarding individual Task Orders.

2. VISN COR - The VISN wide COR has authority to provide direction to the Contractor if within scope of the contract, that does not constitute and change to the contract, and has no funding implications. This mailto:Yan.Protsyuk@va.gov mailto:Dalton.Coker@va.gov mailto:Dalton.Coker@va.gov mailto:Justin.Raducha@va.gov mailto:Sarah.Adkins1@va.gov mailto:Donald.Bramer@va.gov mailto:David.Webb5@va.gov mailto:Gary.Magowan@va.gov mailto:Gregory.Lucas1@va.gov individual does not have authority to change the terms and conditions of the contract.

3. Facility COR - The Facility COR is responsible for technical administration of the contract at the facility level. The Facility COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The Contractor must refer any changes they deem may affect contract price, terms, or conditions to the CO for action. The Facility COR will be assigned via individual Task Orders.

VII. Task Order – Ordering Procedures

Once a need is identified, VISN or Facility COR must develop a specific set of requirements and forward them to the Contracting Officer. The Contracting Officer must request a quote from the Contractor based on COR requirements and established BPA cost schedules. The Contractor may submit a quote less than the scheduled prices, or offer discount pricing, but the Contractor must not quote prices that exceed the price/cost schedule applicable to pricing period dates that apply to the task order period of performance. Task orders must be completed only by the Warranted Contracting

Officer; neither the VISN nor the Facility COR have the authority to commit the government to any services under this contract without an explicit task order that is signed by the warranted Contracting Officer.

VIII. Quality Assurance Plan

Performance will be measured by vendor timeliness in responding to service requests, and the quality of the maintained drawings and database. The facilities drawings created by the vendor must be compliant with VA standards and be compatible with generally accepted industry practices. When the vendor creates new facility drawings the vendor must submit a preliminary set of drawings for review by the medial center staff. The vendor must hold in person or on-line discussions to discuss the review findings and make agreed-upon modifications.

The facilities related data such as occupancy by service lines collected or validated by the vendor must be reviewed by medical center staff and the vendor must make all agreed-upon changes. When the medical centers send out existing drawings for updating to the vendor, vendor must acknowledge the receipt within seven days of receiving them. Within the next seven days the vendor must hold discussions with the VA staff - if the vendor has questions or requires clarifications. Once the clarifications are done, the vendor must update the drawings and load them on to the platform within a further period of 15 days.

The quality of the images maintained in the vendor’s database must be legible and high quality. The vendor must make all appointments scheduled with the COR on time and without delay.

IX. Information Security

A. The information system solution provided by the Contractor must comply with the

Federal Information Security Management Act (FISMA).

B. The Contractor must comply with Federal Risk and Authorization Management

Program (FedRAMP) requirements as mandated by Federal laws and policies, including making available any documentation, physical access, and logical access needed to support this requirement.

C. The Contractor must have an active Program Management Office FedRAMP

Department of Veterans Affairs Authority to Operate (ATO) or obtain one prior to contract award for cloud-based services required in this contract.

D. The Contractor must complete a FedRAMP System Security Plan (SSP) and supporting documentation prior to contract award.

E. The Contractor must complete a Third Party Assessment Organization (3PAO)

Security Assessment Plan (SAP) prior to contract award.

F. The Contractor must complete a 3PAO Security Assessment Report (SAR) prior to contract award.

G. The Contractor must afford VA access to the Contractor’s and Cloud Service

Provider’s (CSP) facilities, installations, technical capabilities, operations, documentation, records, and databases.

H. If new or unanticipated threats or hazards are discovered by either VA or the

Contractor, or if existing safeguards have ceased to function, the discoverer must immediately bring the situation to the attention of the other party in accordance with the security addendum B.

I. The Contractor must not release any data without the consent of VA in writing. All requests for release must be submitted in writing to the Contracting Officer’s

Representative (COR)/Contracting Officer (CO).

J. In order for live VA data to be used in this system, a FedRAMP Authorization and

Agency ATO will be required.

K. Deliverables:

1. FedRAMP System Security Plan (SSP) and supporting documentation

2. VA Implementation Diagram: This is a VA specific architecture diagram demonstrating the proposed implementation of this system at VA (VAID)

3. 3PAO Security Assessment Plan (SAP)

4. 3PAO Security Assessment Report (SAR)

VA Information Security policies apply.

This contract will not involve connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted

(i.e., non-public) network; therefore, C&A requirements do not apply, and a Security

Accreditation Package is not required.

The Contractor, their personnel, and their subcontractors must be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

The assigned COR will ensure that VA sensitive information is protected via physical supervision of contractor personnel whenever access is needed to equipment or files that contain VA sensitive information.

Attachment A Facility Buildings and Square Footages

Baltimore VAMC (512)

Building # Asset Name Total GSF

1 Medical Center 1,044,909

512GG Fort Meade Clinic 13,228

512GA Cambridge Clinic 11,945

512GC Glen Burnie Clinic 9,500

512GE Pocomoke Clinic 6,402

512GH Baltimore Annex 83,200

512GJ Eastern Baltimore County Clinic 13,940

Total 1,183,124

Loch Raven VAMC (512GD)

1LR Nursing Home 128,759

2 HBPC Administration 2,724

4 Administration 15,813

5 Loch Raven Clinic 28,712

6 Imaging 2,931

7 Research Building 17,491

14 Prosthetics 2,284

Total 198,714

Perry Point VAMC (512A5)

4 RESEARCH / Cooperative Studies 15,062

8 M&O…

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File details come from the government source that posted it. Updated Mar 24, 2026.