36C24526Q0376_1.docx
DOCX document 225 KB Posted
- Solicitation number
- 36C24526Q0376
About this file
This is a Presolicitation Notice and Standard Form 1449 for an Electronic Drawing Development and Management System for VISN 5 Medical Centers.
VISN 5, a fully integrated network of eight VA medical campuses and multiple VA Community Clinics, seeks a Blanket Purchase Agreement (BPA) for continual as-built drawing update services. The solicitation number is 36C24526Q0376, with an estimated award date of April 15, 2026. The contract period runs from April 15, 2026, through April 14, 2030 (one base year plus four option years), and responses are due by March 31, 2026, at 8:00 AM Eastern Time. The estimated contract value is $34 million. This is a 100% small business set-aside with NAICS code 541511 (Custom Computer Programming Services) and Product Service Code R425 (Support - Professional: Engineering/Technical). The Department of Veterans Affairs VISN 5 Contracting Office is located at 849 International Drive, Linthicum, MD 21090, with contracting officer Keysha Gorman (Keysha.Gorman74@va.gov, 410-637-1509).
The contractor must build and maintain an electronic library of current drawings, create a Capital Asset Inventory (CAI) database with reporting capabilities, host the system on a secured FedRAMP-authorized server with 24/7 access, and provide ongoing updates and maintenance. Key deliverables include multiple software modules (Space Management, As-Builts, Building Information Modeling, Fire Life Safety, Employee, Occupancy Tracking, Utilities, Scheduling, and Telecom), digitization of paper files, CAD drawing development, field verification surveys, and annual on-site training at each of the eight VA medical centers. The VISN covers Baltimore, Loch Raven, Perry Point, Beckley, Clarksburg, Huntington, Martinsburg, and Washington DC VAMCs with a combined square footage of approximately 6.5 million gross square feet. Invoices must be submitted monthly and electronically. All Federal security requirements, including FISMA compliance and FedRAMP authorization with a System Security Plan and Third Party Assessment Report, must be completed prior to contract award.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0376.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
36C24526Q0376
| SUBJECT* |
| Electronic Drawing Development and Management System for One BASE Year Plus Four Option Years | Estimated Date of Award is April 15, 2026 | VISN 5 Medical Centers |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21201 |
| SOLICITATION NUMBER* |
| 36C24526Q0376 |
| RESPONSE DATE/TIME/ZONE |
| 03-31-2026 8:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| R425 |
| NAICS CODE* |
| 541511 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
VISN 5 | NCO 5
SUITE 275
849 INTERNATIONAL DRIVE
LINTHICUM MD
| POSTAL CODE |
| 21090 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VISN 5 | NCO 5
ATTN: Keysha.Gorman74@va.gov
849 INTERNATIONAL DRIVE
LINTHICUM MD 21090
POINT OF CONTACT*
CONTRACT SPECIALIST
KEYSHA GORMAN
Keysha.Gorman74@va.gov
NONE
NONE
NONE
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://department.va.gov/integrated-service-networks/visn-0 |
| URL DESCRIPTION |
| VA | Veterans Integrated Service Networks |
| AGENCY CONTACT’S EMAIL ADDRESS |
| https://department.va.gov/integrated-service-networks/visn-0 |
| EMAIL DESCRIPTION |
| VA Medical Centers within VISN 5 |
DESCRIPTION
Presolicitation Notice Presolicitation Notice
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
36C24526Q0376 03-20-2026 Keysha Gorman 410-637-1509 03-31-2026 8am
EDT
19ACQ
Department of Veterans Affairs
VISN 5 | NCO 5
ATTN:
Keysha Gorman
| SUITE 275
849 INTERNATIONAL DRIVE
LINTHICUM MD 21090
X X 541511 $34 Million N/A X Department of Veterans Affairs
VISN 5 | NCO 5
ATTN: Keysha Gorman | SUITE 275
849 INTERNATIONAL DRIVE
LINTHICUM MD 21090
19ACQ
Department of Veterans Affairs
VISN 5 | NCO 5
ATTN: Keysha Gorman | SUITE 275
849 INTERNATIONAL DRIVE
LINTHICUM MD 21090
PAYMENT WILL BE MADE BY
FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp
Invoice Setup Information 1-877-489-6135 See CONTINUATION Page VISN Wide solicitation for VISN 5 has a need for continual as-built drawing update service through a Blanket Purchase Agreement (BPA). VISN 5 is a fully integrated network of eight (8) VA medical campuses and multiple VA Community Clinics.
See Statement of Work for list of locations.
Period of Performance 4/15/2026-4/14/2030 Blanket Purchase Agreement.
Submit all questions by 3/2 /2026 to Keysha.Gorman74@va.gov Quotes are due by 3/31/2026 at 8am to Keysha.Gorman74@va.gov See CONTINUATION Page x X Amy Walter Page 1 of Table of Contents
| SECTION A | 4 | |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 4 | |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 7 | |
| B.1 CONTRACT ADMINISTRATION DATA | 7 | |
| B.2 PRICE/COST SCHEDULE | 8 | |
| ITEM INFORMATION | 8 | |
| I. | Background | 33 |
| II. | Requiring Facilities | 33 |
| III. | Scope of Work | 34 |
| A. | Build and Maintain an Electronic Library of Current Drawings | 34 |
| B. | Build a Capital Asset Inventory (CAI) Database and Reporting System | 35 |
| C. | Host Database and Provide Login Access | 35 |
| D. | Update and Maintain the Database | 38 |
| E. | General Field Verification Surveys | 39 |
| F. | Provide Training for Use of The System | 40 |
| IV. | Period of Performance | 41 |
| V. | Work Requirements | 41 |
| VI. | Government Roles and Responsibilities | 42 |
| SECTION C - CONTRACT CLAUSES | 59 | |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) | 59 | |
| C.2 52.216-18 ORDERING (AUG 2020) | 65 | |
| C.3 52.216-19 ORDER LIMITATIONS (OCT 1995) | 65 | |
| C.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION) | 66 | |
| C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 66 | |
| C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 66 | |
| C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS | 67 | |
| C.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION) | 67 | |
| C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 77 | |
| C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 78 | |
| C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 78 | |
| C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025) | 80 | |
| C.13 MANDATORY WRITTEN DISCLOSURES | 88 | |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 89 | |
| D.1 BUSINESS ASSOCIATE AGREEMENT | 89 | |
| SECTION E - SOLICITATION PROVISIONS | 90 | |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) | 90 | |
| E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023) | 94 | |
| E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 94 | |
| E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 95 | |
| E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION) | 96 | |
| E.6 52.233-2 SERVICE OF PROTEST (SEP 2006) | 96 | |
| E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION) | 97 | |
| E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) | 101 | |
| E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 101 | |
| E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025) | 102 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C245 Keysha.Gorman74@va.gov Department of Veterans Affairs
VAMC
Keysha Gorman 10 N Greene St Baltimore MD 21201
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Monthly |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
http://www.fsc.va.gov/einvoice.asp
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Space Module (as-builts, CAI, plan room, employee) Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 541511 - Custom Computer Programming Services PRODUCT/SERVICE CODE: R425 - Support - Professional: Engineering/Technical
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Utilities Module (Fire and Life Safety, utilities, telecom)
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: BIM
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Scheduling Module
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Tracking Module
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Space Module
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Utilities module
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Scheduling Module
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Tracking Module
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Digitizing paper files
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing CAD drawings
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
As-builts software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Space management software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Plan room software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Employee software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Fire and life safety software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing BIM
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Utilities software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Telecom software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Scheduling software module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking module implementation
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking sensor cost
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking gateway cost
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cellular network fee
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
Architectural field verification
POP Begin: 04-15-2026 POP End: 04-14-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Space Module (as-builts, CAI, plan room, employee) Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Utilities Module (Fire and Life Safety, utilities, telecom)
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: BIM
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Scheduling Module
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Tracking Module
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Space Module
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Utilities module
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Scheduling Module
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Tracking Module
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Digitizing paper files
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing CAD drawings
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
As-builts software module implementation
POP Begin: 04-15-2027 POP End: 04-13-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Space management software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Plan room software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Employee software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Fire and life safety software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing BIM
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Utilities software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Telecom software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Scheduling software module implementation
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking sensor cost
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking gateway cost
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cellular network fee
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
Architectural field verification
POP Begin: 04-15-2027 POP End: 04-14-2028
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Space Module (as-builts, CAI, plan room, employee) Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Utilities Module (Fire and Life Safety, utilities, telecom)
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: BIM
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Scheduling Module
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Tracking Module
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Space Module
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Utilities module
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Scheduling Module
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Tracking Module
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Digitizing paper files
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing CAD drawings
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
As-builts software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Space management software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Plan room software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Employee software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Fire and life safety software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing BIM
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Utilities software module implementation
POP Begin: 04-15-2028 POP End: 04-15-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Telecom software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Scheduling software module implementation
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking sensor cost
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking gateway cost
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cellular network fee
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
Architectural field verification
POP Begin: 04-15-2028 POP End: 04-14-2029
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Space Module (as-builts, CAI, plan room, employee) Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Utilities Module (Fire and Life Safety, utilities, telecom)
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: BIM
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Scheduling Module
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Tracking Module
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Space Module
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Utilities module
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Scheduling Module
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Tracking Module
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Digitizing paper files
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing CAD drawings
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
As-builts software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Space management software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Plan room software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Employee software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Fire and life safety software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing BIM
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Utilities software module implementation
POP Begin: 04-15-2029 POP End: 04-30-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Telecom software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking module implementation
POP Begin: 04-15-2029 POP End: 04-16-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Scheduling software module implementation
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking sensor cost
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking gateway cost
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cellular network fee
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Architectural field verification
POP Begin: 04-15-2029 POP End: 04-14-2030
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking module implementation Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Space Module (as-builts, CAI, plan room, employee)
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Utilities Module (Fire and Life Safety, utilities, telecom)
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: BIM
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Scheduling Module
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
SaaS: Tracking Module
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Space Module
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Utilities module
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Scheduling Module
POP Begin: 04-14-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Unlimited software: Tracking Module
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Digitizing paper files
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing CAD drawings
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
As-builts software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Space management software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Plan room software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Employee software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Fire and life safety software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Developing BIM
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Utilities software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Telecom software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Scheduling software module implementation
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking sensor cost
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Tracking gateway cost
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cellular network fee
POP Begin: 04-15-2030 POP End: 04-14-2031
| 1.00 |
| EA |
| __________________ |
| __________________ |
Architectural field verification
POP Begin: 04-15-2030 POP End: 04-14-2031
| GRAND TOTAL |
| __________________ |
36C24526Q0376
Page 1 of Page 1 of Page 1 of Page 1 of Electronic Drawing Development and Management System Veterans Integrated Service Network - 5
I. Background VISN 5 has a need for continual as-built drawing update service through a Blanket Purchase Agreement (BPA). VISN 5 is a fully integrated network of eight (8) VA medical campuses and multiple VA Community Clinics.
II. Requiring Facilities
| VA Medical Center (VAMC) |
| Address |
| Station Number |
| Baltimore VA Medical Center |
| 10 North Greene Street |
Baltimore, MD 21201
| Loch Raven VA Medical Center |
| 3901 The Alameda |
Baltimore, MD 21218
512GD
| Perry Point VA Medical Center |
| 361 Boiler House Road |
Perry Point, MD 21902 512A5
| Beckley VA Medical Center |
| 200 Veterans Avenue |
Beckley, WV 25801
| Louis A. Johnson VA Medical Center |
| 1 Medical Drive |
Clarksburg, WV 26301
| Hershel “Woody” Williams VA Medical Center |
| 1540 Spring Valley Drive |
Huntington, WV 25704
| Martinsburg VA Medical Center |
| 510 Butler Avenue |
Martinsburg, WV 25405
| Washington VA Medical Center |
| 50 Irving Street, Northwest |
Washington, DC 20422
III. Scope of Work VISN 5 has a requirement for a web based Electronic Drawings Management System with graphical tools to store and share engineering drawings, assign space, and report usage among organizational groups. It must be a multiuser, multi-tasking system supporting multiple users in organization, spanning many buildings and sites within its eight (8) VA Medical Centers (VAMC). The Contractor must provide all supervision, coordination, staffing, software, licenses, website access, training, backup and other related services as necessary to provide and maintain VISN 5 building records and files and make them readily accessible to VA staff through the Contractor's website. The Contractor must perform all these services as defined by this SOW and the services must be provided to support all VISN 5 VA campuses and associated Community Clinics.
A. Build and Maintain an Electronic Library of Current Drawings The Contractor must meet with VA Contracting Officer's Representative (COR) to develop a file naming system and capture existing paper and electronic drawings so that they can be easily organized, retrieved, and shared among all internal and external stakeholders. Title Block information must be captured and linked to each drawing to facilitate ease of use. Scanning of hardcopy paper drawings will be required. All drawings must be scanned as a PDF output format.
After scanning the Contractor must collect metadata that uniquely defines each drawing. Typical information includes:
1. Building
2. Floor
3. Discipline
4. Project Year
5. Project Number
6. Drawings Number
7. Sheet Number
The Contractor must upload existing electronic drawings and collect metadata from these drawings. Once the upload is completed, the Facility COR will review to verify the accuracy and request any necessary changes. See Attachment A, Facility Buildings and Square Footages, for facility specific square footages.
B. Build a Capital Asset Inventory (CAI) Database and Reporting System The medical centers require a space management system that can track the assignment of all spaces and can generate reports including Capital Asset Inventory (CAI) reports. The medical centers must provide to the Contractor what available information is on hand. However, if necessary, the Contractor must conduct a walkthrough through of the buildings to capture the required information for every room. In planning for this survey, the Contractor must be aware that some areas, such as pharmacies, ORs, and certain patient areas, may not be readily available to be surveyed and they must plan in consultation with the occupying service line and VA Contracting Officer's Representative (COR) and only when it is convenient for the service line.
C. Host Database and Provide Login Access The associated drawings and data must be hosted on a secured server operated by the Contractor. The server and web portal must have all Federal and VA required security and encryption measures implemented such as but not limited to FedRAMP (refer to Section IX for additional information). The Contractor must make it possible for VA users to access this application through the internet. The database must be developed within six months of contract award. The Contractor must work with the VA to develop the layout and appearance of the web portal. The Contractor must maintain the system without interruption on a 24/7 basis and provide unlimited technical support. Technical support may be limited to normal operating hours and must include telephone and email mode of communication.
The system will consist of numerous modules each with a specific purpose. Each facility's needs must vary and will be implemented through an individual task order (refer to section VII for additional information). The following modules must be provided under the system:
1. Space Management Module: This database must ensure that all space within the Medical Center is accounted for, based on specific categories identified by the users and must include dynamic expansion of space data to include new data fields and space categories. The module must allow users to easily edit or reconfigure space data without database expertise The module must be combined with as-built module to provide a holistic view of the building space including enabling users to visualize, analyze, search, and aggregate the data. Capability to generate and export reports to a variety of external file formats. The implementation of this module must be based on cost per square foot. The space database must, at a minimum, contain the following data:
a) Room numbers
b) Space functions
c) Service line assignments
d) CAI space driver assignments
e) Net and gross square footages
2. As-Builts Module: This module must be an online secure repository of electronic drawings, organized by site, building, floor, and discipline. The database must allow for a graphic engine and associated tools to enable viewing of drawings in AutoCAD and Revit Model formats without the use of AutoCAD or Revit Software. The users must be able to comment and markup the as-built drawings and save them to the repository. Also, the module must enable the users to view revision history, keeping track of all the changes that occur, and maintain an archive of all past versions. Options to save/export/print the drawings to different formats like .dwf, PDF, .bmp, jpeg, etc. and to share the exported files to various stakeholders without the need of AutoCAD must be included. The Contractor must comply with VA AutoCAD and BIM standards, found on VA’s Technical Information Library, https://vatilms.va.gov/vatilms/reports/PG-18-13. The drawings must be organized in the form of one drawing per contiguous floor per building wherever it is possible. The implementation of this module must be based on cost per square foot.
3. Drawing Development: The BPA must include a service to develop AutoCAD drawings in the following disciplines: Architectural, Electrical, Mechanical, Plumbing, Medical Gas, Fire and Life Systems, and Low Voltage. Drawing development must be based on a cost per square foot.
4. Building Information Modeling: The BPA must include a service to create a 3D representation of the buildings and/or campus models per VA’s BIM Standards found on Technical Information Library. BIM development must be based on cost per square foot.
5. Digitization Services: The BPA must include a service to convert paper, PDF, or other drawing formats into AutoCAD format. Implementation of this service must be based on cost per individual sheet.
6. Fire Life Safety Module: This module must include an integration and maintenance of the Fire Life Safety system features. Refer to Section E for additional Life Safety field verification requirements. The implementation of this module must be based on cost per square foot. At minimum the following features of Fire Life Safety must be incorporated:
a) Sprinklers/stand pipe/fire department connection (FDC)
b) Sprinkler data such as type, manufacture, zone and installation date (NEW information provided from 3rd party survey)
c) Fire/smoke damper (to include ID name and other data pertaining to inspections)
d) Fire alarm panel architecture (one line drawing showing panel locations and areas served)
e) Fire barrier locations and hazardous storage locations
f) Fire smoke doors (to include ID name and other data pertaining to inspections).
g) Statement of conditions drawings showing type of space as defined by NFPA provided by others (as-built plans)
h) Emergency management quick reference drawings
(1) Single page diagram of site of fire fighter features (showing doors, hydrants, FDC, fire pumps, roadways, etc.)
(2) Single page diagram of site showing door with naming/symbol convention
(3) Single page drawing for emergency response showing the facility in an isometric view allowing to view fire/rescue features to include corridors, elevators, stairs, patient floors and hazardous storage locations.
7. Employee Module: Module to plan, manage, and track employee facility use information to enable visualization of employee location and space utilization. The implementation of this module must be based on cost per square foot.
8. Occupancy Tracking Module: The BPA must include a service to give users to see available spaces on floor plans or room lists in real time. Immediate access to live occupancy data from sensor (Contractor furnished and installed) in spaces. Ability to export occupancy lists into Excel. The implementation of this module must be bases on each individual requirement (i.e., per job).
D. Update and Maintain the Database Ongoing additions or renovations require changes to drawings to maintain the integrity of the drawing database. Each facility will require that these changes be incorporated in the existing drawings so that the drawings in the system will be current. The frequency and extent of such changes will depend on completion of projects and may be unpredictable. Periodically, facilities will send drawings and other documentation to the Contractor that indicate the alterations in certain areas. The Contractor must, upon receipt of such documents, consult with facility staff and clarify the changes as necessary. The Contractor must incorporate the changes in the drawings and update the respected modules.
A facility may decide to add additional data to the existing CAD drawings. Such additional data may include life safety components, electrical panels, piping, and shut-off valves. The facility may decide to add additional buildings or suites to the system. The size and locations of these are not known now. Individual task orders (reference section VII) must include making field measurements and sketching out the drawings, drawing them in CAD or Revit, and loading them into the drawing repository for use.
E. General Field Verification Surveys The medical center cannot guarantee the accuracy of existing drawings and therefore the Contractor may need to conduct an onsite verification field survey to capture current conditions of as-builts.
1. Site visits are to be used for instances where an as-built drawing is not matching the previously developed data, the new designs, or current conditions, or clear up a currently unknown issue on site. Site visits will be coordinated through separate task orders.
2. The Contractor must send a team to survey and field verify the accuracy of the architectural drawings in a manner that verifies that general conditions noted on the drawings appear to be accurate and complete.
3. The surveys may also include verification of the accuracy of HVAC/mechanical, plumbing, medical gas, electrical, and telecom (MEP) systems as necessary through separate task orders.
4. Life Safety survey. This portion consists of revising existing Life Safety drawings, which must comply with the Joint Commission (TJC) requirements and the latest edition of NFPA 101, Life Safety Code. The Contractor must inspect the buildings (construction type) and related systems (fire sprinkler, fire detection, smoke, etc.) and confirm the accuracy of the existing Life Safety drawings and update them as necessary. Base drawings will be provided by the facility. If the existing drawings are not in compliance with NFPA 101 and TJC requirements, the Contractor must update them accordingly.
a) Each Life Safety task order must require a licensed Fire Protection Engineer (FPE). The FPE retained to provide these services must be licensed to practice in the States where the VAMCs are located and must specifically demonstrate a minimum of three years of verifiable experience within healthcare occupancy and development of Statement of Conditions per TJC requirements. This experience must be submitted to the Contracting Officer for review and approval prior to providing Life Safety drawing support. The submission must include a fully complete Standard Form (SF) 330, Architect/Engineer Qualifications. For additional FPE qualifications, refer to VA Technical Information Library, https://www.cfm.va.gov/til/.
5. In planning for the survey, the Contractor must be aware that some areas may not be readily available to be surveyed and must plan in consultation with the occupying service line and VA Contracting Officer's Representative (COR) and conduct the surveys when it is convenient for the service line.
6. Some buildings have interstitial spaces, and the above list may not include such spaces. The contractor must include those spaces as well in the system to be developed under individual task orders. However, the interstitial spaces must be specified in the system in such a way that they can be separately treated for analysis and reporting.
7. The Contractor must update all CAD drawings for any changes needed, based off the surveys. In updating the CAD drawings, the Contractor must comply with VA CAD standards available on VA Technical Information Library, https://www.cfm.va.gov/til/.
F. Provide Training for Use of The System Provide one (1) annual on-site training session per VISN 5 facility. This training must be a hands-on/on-site session. The session must cover features required by end users and administrators. Training for end users will demonstrate the use of the online system and focus on the system modules in use by the respective VA facility. Specialized training for administrative users, that are designated by respective VA facility, must be more in-depth to cover any additional functions used by these users.
In addition, the Contractor will provide on-line training sessions as needed or when VISN 5 facilities require such training when specific situations warrant it. Examples are when new employees join a VISN 5 facility or when the Contractor significantly modifies the system. This on-line training will be done at no additional cost.
G. Software User Management Provide the COR with administration rights for local facility user management. At the end of each contract year, the vendor must provide the VISN COR a system use report broken down by each facility and each user.
IV. Period of Performance VISN 5 requests a 5-Year Blanket Purchase Agreement (BPA) beginning immediately upon award.
V. Work Requirements A. The VA will not provide servers, equipment, or other items needed to perform the required service. No contractor software to be installed on VA computers.
B. Work done on-site at the ordering VA must be coordinated with the Contracting Officer Representative (COR) appointed by the CO. Generally, work will be done during normal business hours (M-F 8-4:30), excluding federal holidays. If work needs to be performed after hours for convenience to the government, all hours will be coordinated with the COR. The following federal holidays are observed:
| New Year’s Day |
| Labor Day |
| Martin Luther King Jr. Day |
| Columbus Day |
| Washington’s Birthday |
| Veteran’s Day |
| Memorial Day |
| Thanksgiving Day |
| Juneteenth National Independence Day |
| Christmas Day |
Independence Day
C. The data files will remain Government property while Contractor is in possession of the files. When the contract is rendered complete, all information will be returned to the respected VA Facilities, to include all updated drawings and module reports.
VI. Government Roles and Responsibilities A. Roles.
The following personnel are the authorized representatives to oversee and coordinate with the Contractor for this contract:
| Name |
| Role |
| Telephone |
| TBD |
| Contracting Officer |
| TBD |
| TBD |
| TBD |
| Contract Specialist |
| TBD |
| TBD |
| Yan Protsyuk |
| VISN COR |
| Yan.Protsyuk@va.gov |
| 410-642-2411 X 22952 |
| Dalton Coker |
| Facility COR – 512 |
| Dalton.Coker@va.gov |
| TBD |
| Dalton Coker |
| Facility COR – 512GD |
| Dalton.Coker@va.gov |
| TBD |
| Justin Raducha |
| Facility COR – 512A5 |
| Justin.Raducha@va.gov |
| 410-642-2411 X 25214 |
| Sarah Adkins |
| Facility COR – 517 |
| Sarah.Adkins1@va.gov |
| 304-255-2121 X 4151 |
| Donald Bramer |
| Facility COR – 540 |
| Donald.Bramer@va.gov |
| 304-623-3461 X 3161 |
| David Webb |
| Facility COR – 581 |
| David.Webb5@va.gov |
| 304-429-6755 X 2377 |
| Gary Magowan |
| Facility COR – 613 |
| Gary.Magowan@va.gov |
| TBD |
| Gregory Lucas |
| Facility COR – 688 |
| Gregory.Lucas1@va.gov |
| 202-745-8000 X 57437 |
B. Responsibilities.
1. Contracting Officer (CO) / Contract Specialist (CS) - The CO and CS will ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and will safeguard the interests of the United States in the contractual relationship. The CO will also assure the Contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor's performance. Refer to section VII for additional information regarding individual Task Orders.
2. VISN COR - The VISN wide COR has authority to provide direction to the Contractor if within scope of the contract, that does not constitute and change to the contract, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.
3. Facility COR - The Facility COR is responsible for technical administration of the contract at the facility level. The Facility COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The Contractor must refer any changes they deem may affect contract price, terms, or conditions to the CO for action. The Facility COR will be assigned via individual Task Orders.
VII. Task Order – Ordering Procedures Once a need is identified, VISN or Facility COR must develop a specific set of requirements and forward them to the Contracting Officer. The Contracting Officer must request a quote from the Contractor based on COR requirements and established BPA cost schedules. The Contractor may submit a quote less than the scheduled prices, or offer discount pricing, but the Contractor must not quote prices that exceed the price/cost schedule applicable to pricing period dates that apply to the task order period of performance. Task orders must be completed only by the Warranted Contracting Officer; neither the VISN nor the Facility COR have the authority to commit the government to any services under this contract without an explicit task order that is signed by the warranted Contracting Officer.
VIII. Quality Assurance Plan Performance will be measured by vendor timeliness in responding to service requests, and the quality of the maintained drawings and database. The facilities drawings created by the vendor must be compliant with VA standards and be compatible with generally accepted industry practices. When the vendor creates new facility drawings the vendor must submit a preliminary set of drawings for review by the medial center staff. The vendor must hold in person or on-line discussions to discuss the review findings and make agreed-upon modifications.
The facilities related data such as occupancy by service lines collected or validated by the vendor must be reviewed by medical center staff and the vendor must make all agreed-upon changes. When the medical centers send out existing drawings for updating to the vendor, vendor must acknowledge the receipt within seven days of receiving them. Within the next seven days the vendor must hold discussions with the VA staff - if the vendor has questions or requires clarifications. Once the clarifications are done, the vendor must update the drawings and load them on to the platform within a further period of 15 days. The quality of the images maintained in the vendor’s database must be legible and high quality. The vendor must make all appointments scheduled with the COR on time and without delay.
IX. Information Security A. The information system solution provided by the Contractor must comply with the Federal Information Security Management Act (FISMA).
B. The Contractor must comply with Federal Risk and Authorization Management Program (FedRAMP) requirements as mandated by Federal laws and policies, including making available any documentation, physical access, and logical access needed to support this requirement.
C. The Contractor must have an active Program Management Office FedRAMP Department of Veterans Affairs Authority to Operate (ATO) or obtain one prior to contract award for cloud-based services required in this contract.
D. The Contractor must complete a FedRAMP System Security Plan (SSP) and supporting documentation prior to contract award.
E. The Contractor must complete a Third Party Assessment Organization (3PAO) Security Assessment Plan (SAP) prior to contract award.
F. The Contractor must complete a 3PAO Security Assessment Report (SAR) prior to contract award.
G. The Contractor must afford VA access to the Contractor’s and Cloud Service Provider’s (CSP) facilities, installations, technical capabilities, operations, documentation, records, and databases.
H. If new or unanticipated threats or hazards are discovered by either VA or the Contractor, or if existing safeguards have ceased to function, the discoverer must immediately bring the situation to the attention of the other party in accordance with the security addendum B.
I. The Contractor must not release any data without the consent of VA in writing. All requests for release must be submitted in writing to the Contracting Officer’s Representative (COR)/Contracting Officer (CO).
J. In order for live VA data to be used in this system, a FedRAMP Authorization and Agency ATO will be required.
K. Deliverables:
1. FedRAMP System Security Plan (SSP) and supporting documentation
2. VA Implementation Diagram: This is a VA specific architecture diagram demonstrating the proposed implementation of this system at VA (VAID)
3. 3PAO Security Assessment Plan (SAP)
4. 3PAO Security Assessment Report (SAR)
VA Information Security policies apply.
This contract will not involve connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network; therefore, C&A requirements do not apply, and a Security Accreditation Package is not required.
The Contractor, their personnel, and their subcontractors must be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.
The assigned COR will ensure that VA sensitive information is protected via physical supervision of contractor personnel whenever access is needed to equipment or files that contain VA sensitive information.
Attachment A Facility Buildings and Square Footages
Baltimore VAMC (512)
| Building # |
| Asset Name |
| Total GSF |
| 1 |
| Medical Center |
| 1,044,909 |
| 512GG |
| Fort Meade Clinic |
| 13,228 |
| 512GA |
| Cambridge Clinic |
| 11,945 |
| 512GC |
| Glen Burnie Clinic |
| 9,500 |
| 512GE |
| Pocomoke Clinic |
| 6,402 |
| 512GH |
| Baltimore Annex |
| 83,200 |
| 512GJ |
| Eastern Baltimore County Clinic |
| 13,940 |
| Total |
| 1,183,124 |
Loch Raven VAMC (512GD)
| Building # |
| Asset Name |
| Total GSF |
| 1LR |
| Nursing Home |
| 128,759 |
| 2 |
| HBPC Administration |
| 2,724 |
| 4 |
| Administration |
| 15,813 |
| 5 |
| Loch Raven Clinic |
| 28,712 |
| 6 |
| Imaging |
| 2,931 |
| 7 |
| Research Building |
| 17,491 |
| 14 |
| Prosthetics |
| 2,284 |
| Total |
| 198,714 |
Perry Point VAMC (512A5)
| Building # |
| Asset Name |
| Total GSF |
| 4 |
| RESEARCH / Cooperative Studies |
| 15,062 |
| 8 |
| M&O Shop Storage / Grounds Shop / Public Health |
| 49,144 |
| 11 |
| EMS WAREHOUSE |
| 75,095 |
| 15 |
| VACANT - Formerly NCCC |
| 16,653 |
| 20 |
| Raw Water Pumping Station |
| 6,200 |
| 24 |
| Oil House |
| 662 |
| 26 |
| FIRE HOUSE / TRANSPORTATION |
| 12,104 |
| 32 |
| Valve House |
| 506 |
| 59 |
| POLICE STATION |
| 2,537 |
| 80 |
| MENTAL HEALTH CLINIC |
| 40,818 |
| 82 |
| ENGINEERING / CHEP / VISN |
| 26,508 |
| 86 |
| Garage - Mansion House |
| 552 |
| 96 |
| Guard House - Truck Entrance |
| 176 |
| 97 |
| VACANT - Guard House |
| 497 |
| 101 |
| Contracting / Safety / FES Admin |
| 11,178 |
| 103 |
| Water Treatment Plant |
| 15,929 |
| 311 |
| Sewage Pump Station |
| 3,274 |
| 315 |
| Boiler Plant |
| 7,679 |
| 321 |
| Chiller Plant |
| 18,528 |
| 324 |
| GENERATOR BLDG (3H/4H/5H/27H) |
| 895 |
| 325 |
| GENERATOR BLDG (1H/2H/17H backup) |
| 895 |
| 326 |
| GENERATOR BLDG (13H/14H) |
| 895 |
| 327 |
| GENERATOR BLDG (24H/25H) |
| 1,001 |
| 328 |
| GENERATOR BLDG (17H) |
| 703 |
| 329 |
| GENERATOR BLDG (22H) |
| 895 |
| 333 |
| GENERATOR BLDG (20H) |
| 450 |
| 340 |
| VACANT - Sports Hut |
| 1,103 |
| 344 |
| GENERATOR BLDG (9H/314) |
| 895 |
| 360 |
| SCMS Warehouse / Medical Media |
| 60,785 |
| 361 |
| CLINICAL BUILDING |
| 61,534 |
| 364 |
| PRRTP / Vocational Rehab |
| 100,330 |
| 365 |
| GENERATOR BLDG (364) |
| 400 |
| 366 |
| Day Treatment |
| 5,523 |
| 367 |
| GIF Warehouse/Pole Barn |
| 7,200 |
| 368 |
| CORRIDOR SYSTEM |
| 31,952 |
| 501 |
| HISTORIC MANSION |
| 7,388 |
| 1118 |
| CWT / TRANSITIONAL HOUSING |
| 1,363 |
| 1119 |
| CWT / TRANSITIONAL HOUSING |
| 1,363 |
| 1128 |
| STUDENT HOUSING |
| 1,406 |
| 1129 |
| STUDENT HOUSING |
| 1,406 |
| 1159 |
| CWT / TRANSITIONAL HOUSING |
| 1,363 |
| 1160 |
| CWT / TRANSITIONAL HOUSING |
| 1,363 |
| 1162 |
| CWT / TRANSITIONAL HOUSING |
| 1,363 |
| 101B,C |
| Modular buildings |
| 5,186 |
| 11H |
| HRMS |
| 13,015 |
| 13H |
| IRM, EMS, Personnel Security |
| 55,070 |
| 14H |
| NHCU, CLC, Kinesiotherapy |
| 46,985 |
| 15H |
| REHAB, CITC, DAV, Voluntary Service |
| 14,268 |
| 17H |
| DIETETICS / CANTEEN / BARBER |
| 57,947 |
| 18H |
| ENGINEERING MAINTENANCE SHOPS |
| 9,359 |
| 19H |
| MEDICAL WARDS, EEO, MAILROOM |
| 63,208 |
| 1H |
| VACANT - DOMICILIARY |
| 13,341 |
| 20H |
| IRMS |
| 8,311 |
| 22H |
| SARRTP |
| 43,277 |
| 23H |
| Geropsych Nursing Units / Dental / Optometry / SPS |
| 67,333 |
| 24H |
| VACANT - MENTAL HEALTH NURSING UNIT |
| 66,829 |
| 25H |
| VACANT - MENTAL HEALTH NURSING UNIT |
| 65,868 |
| 27H |
| BIOMED SHOP |
| 2,712 |
| 504 |
| HISTORIC GRIST MILL |
| 4,213 |
| 2H |
| VACANT - DOMICILIARY (closed for remediation) |
| 12,571 |
| 314A |
| THEATER |
| 10,691 |
| 314B |
| RECREATION |
| 23,699 |
| 314C |
| CHAPEL |
| 6,070 |
| 362T |
| RESEARCH (Modular Building) |
| 1,821 |
| 3H |
| VACANT - ADMINISTRATION (closed for construction) |
| 12,508 |
| 4H |
| Finance / Accounting |
| 12,946 |
| 5H |
| Directors Suite / Employee Education |
| 12,563 |
| 6H |
| Escort Service / Prosthetics |
| 2,554 |
| CC |
| Connecting Corridors |
| 42,019 |
| HCS |
| Holly Center Salisbury |
| 4,160 |
| T5 |
| REMRO Motor Pool Garage |
| 2,872 |
| T508 |
| Equipment Storage Building |
| 2,880 |
| Total |
| 1,279,849 |
Beckley VAMC (517)
| Building # |
| Asset Name |
| Total GSF |
| 1 |
| VAMC - Main Hospital |
| 260,559 |
| 10 |
| Water Pump House |
| 652 |
| 12 |
| Gas Meter House |
| 104 |
| 14 |
| Mental Health |
| 3,850 |
| 15 |
| Mental Health |
| 3,850 |
| 16 |
| Chillers - A/C Plant |
| 1,337 |
| 17 |
| Metal Storage Building |
| 1,516 |
| 2 |
| Engineering Services - Admin |
| 2,929 |
| 22 |
| Electrical Switchgear |
| 805 |
| 28 |
| Equipment Storage Building - Metal |
| 400 |
| 29 |
| Police Training |
| 2,400 |
| 30 |
| Decon Storage |
| 800 |
| 31 |
| Welding Shop |
| 600 |
| 32 |
| Equipment Storage |
| 1,200 |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .