36C24526Q0352.docx

SUBJECT*

Sources Sought Notice Need a contractor for Generator Testing Services Louis A Johnson VA Medical Center 36C24526Q0352

GENERAL INFORMATION

SET-ASIDE

VISN 5 Contracting Satellite office

361 Boiler House Rd Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Bill Pratt Billie.Pratt@va.gov 410-642-2411

PLACE OF PERFORMANCE

Louis A. Johnson VA Medical Center

1 Medical Center Drive

Clarksburg WV

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Summary:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for sources sought notice in order to identify vendors that are interested in and capable of providing contractor services. For a contractor to provide Generator Testing Services for the Louis A Johnson VA Medical Center. Review last page for details on how to respond to this Sources Sought notice.

Scope of work:

Location of work:

Louis A Johnson VA Medical Center 1 Medical Ctr Dr, Clarksburg, WV 26301 Base plus Four (4) Option Year contract. This ensures the Louis A. Johnson VAMC maintains continuous compliance with the most recent VHA-adopted NFPA 110 and is fully prepared for The Joint Commission (TJC) and OIG inspections.

1.0 Contract Structure

· Base Year: [Dates]

· Option Years 1-4: To be exercised annually.

· Emergency Coverage: 24/7/365 On-call availability.

2.0 Scope of Work

The contractor shall provide all labor, materials, and equipment to perform monthly, annual, and triennial testing, as well as emergency repair services.

2.1 Monthly Operational Test

· Duration: Minimum 30 continuous minutes under facility load.

· Time-to-Transfer: Must reach operating voltage/frequency and transfer load within 10 seconds.

· ATS Rotation: Contractor shall rotate the initiating Automatic Transfer Switch (ATS) monthly to ensure all switches are cycled annually.

2.2 Supplemental Load Bank Testing (As Required)

In accordance with the most recent NFPA 110, Section 8.4.2, if a generator fails to reach the required 30% of the nameplate kW rating or the manufacturer’s recommended exhaust gas temperature during the monthly run:

· Requirement: The contractor shall provide a portable load bank.

· Procedure: The unit shall be exercised for 2 hours annually at a load increasing to at least 75% of the nameplate rating.

2.3 Triennial (36-Month) 4-Hour Run

Once every 36 months, the contractor shall conduct a continuous 4-hour load test:

· First 3 Hours: Minimum 30% of nameplate kW.

· Final Hour: Minimum 75% of nameplate kW (utilizing a load bank if facility load is insufficient).

3.0 Emergency Response & Repair

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· Response Time: The contractor shall provide emergency repair services with a maximum 2-hour on-site response time from the initial call by the M&O Supervisor or Engineering Staff.

· Availability: This requirement applies 24 hours a day, 7 days a week, including holidays.

· Reporting: Any emergency repair must result in a "Return to Service" report documenting the root cause and the specific NFPA 110 re-test performed to verify system readiness.

4.0 TJC & OIG Documentation Standards

All reports must be "Audit-Ready" and submitted to the Facilities Management Service (FMS) within 72 hours.

· Specific Data: Reports must include exact kW/Amperage, Hz, and exhaust temperatures.

· Battery Diagnostics: Conductance or specific gravity readings are mandatory for each battery cell/unit.

· Certification: A signed attestation that the test met the most recent VHA/NFPA 110 performance criteria.

5.0 Contractor Qualifications & Safety

· Certification: Technicians must be EGSA-certified or factory-trained on VAMC-specific assets.

· Safety: All work must comply with the most recent NFPA 70E standards. The contractor is responsible for all Arc Flash PPE and for establishing a safe working perimeter.

6.0 Record Management.

. Documentation Requirements:

1. Date of test

2. Start and end time.

3. Total run duration.

4. Generator identification number/location.

5. Load percentage or kW output.

6. Voltage and frequency readings.

7.

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7. Oil pressure and coolant temperature readings.

8. Fuel level.

9. Battery condition.

10. Following NFPA 110.

7.0 Record Retention.

1. Generator test records shall be maintained for a minimum of three (3) years.

2. Records may be maintained electronically or in hard copy available to the facility when requested.

8.0 Generator Description.

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Please respond to this RFI/Sources Sought 36C24526Q0352 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted NLT 10:00 AM (ET) 03-20-2026, Responses to the information requested above must be submitted via email to Bill Pratt at Billie.Pratt@va.gov.

Respond: 36C24526Q0352 – Sources Sought Notice | Company Name

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open.

See attached document: 36C24526Q0352.