36C24526Q0242.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

512-26-1-641-0038

36C24526Q0242 04-13-2026

Bill Pratt 04-21-2026

11:30 EDT

19ACQ

Department of Veterans Affairs Perry Point VA Medical Center

361 Boiler House Rd Perry Point MD 21902

X 100

X

811310

$12.5 Million

N/A

X

19ACQ

Department of Veterans Affairs Perry Point VA Medical Center Baltimore VA Medical Center Loch Raven VA Medical Center Maryland 21902

19ACQ

Department of Veterans Affairs

512 VAMC

361 Boiler House RD Perry Point MD 21902

VA FSC

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

Request for Quotes: Bi-Annual Inspections & Maintenance and repair services, for Kitchen Hood Fire Suppression Systems for Perry Point VAMC, Baltimore VAMC, & Loch Raven VAMC all services to be completed PER SOW.

Period of Performance: Base Year plus 4 Option Years Contract

Site Visit Day: 04-14-2026 @ 10:30 AM ET, Location Perry Point VAMC, Contact david.cahill@va.gov Cell: 443-255-1375

Request for Information (RFIs) due NLT 04-16-2026 @ 10:00 AM Send all RFIs to billie.Pratt@va.gov

Quotes are due NLT 4-21-2026 @ 11:30 AM ET, Send all quotes to billie.Pratt@va.gov

MUST READ STATEMENT OF WORK

MUST READ SECTION E.2

See CONTINUATION Page

X x 1

Bill Pratt

VA-VHA-RPOE-2024-0093

http://www.fsc.va.gov/einvoice.asp mailto:david.cahill@va.gov mailto:billie.Pratt@va.gov mailto:billie.Pratt@va.gov

36C24526Q0242

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 26

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 28

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

C.9 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (NOV 2015)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 SUPPLEMENTAL INSTRUCTIONS TO QUOTERS

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

E.6 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2025)

(DEVIATION) ALTERNATE I (NOV 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C245 Billie.Pratt@va.gov Department of Veterans Affairs Perry Point VAMC 361 Boiler House Rd Perry Point MD 21902

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly - 30 Days in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Billie.Pratt@va.gov http://www.fsc.va.gov/einvoice.asp

B.2 STATEMENT OF WORK

Kitchen Hoods Fire Suppression Systems Maintenance & Recharging

Locations Needing Inspections / Maintenance Services.

Perry Point VA Medical Center 361 Boiler House RD Perry Point, MD, 21902

Baltimore VA Medical Center 10 North Greene Street Baltimore, MD, 21201

Loch Raven VA Medical Center 3900 Loch Raven Blvd Baltimore, MD, 21218

General:

Period of Performance: Base Year plus 4 Option Years

VISN 5 The VA Maryland Health Care System is dedicated to improving the lives of Veterans and their families every day. Our health care teams are deeply experienced and guided by the needs of Veterans, their families, and caregivers.

Equipment inspected by the Safety Department under the use of Kitchen and Canteen staff require consistent repair and maintenance as it pertains to there on going life. This contract is targeted at instituting preventive maintenance and repair actions. Currently the departments experience repairs with long lead times, higher than industry standard repair costs and uneconomical replacement fees. This service contract will allow for preventive maintenance and maintenance actions to allow for better cost-effective practices that keep equipment operational, reduce costs, minimize equipment down time and decreasing impact to patients and patient care all within the realm of keeping operational through maintenance of the Kitchen Hoods Fire Suppression Apparatus.

Inspections – Perry Point VAMC

361 Boiler House Road Perry Point, MD 21902

2 (Bi-Annual) Inspections Per Year on the Kitchen Hoods and Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections located in the following buildings.

Building 17H Main Kitchen

- (4) Kiddie 6.0 Gallon Cylinders

Building 17H Room 101E Canteen

- (1) 2.6 Gallon Cylinder, and (2) 4.0 Gallon Cylinders

Building 364 Kitchen

- Denlar 100 System

Contractor required to provide a report of the inspection to the COR.

- Location of device tested, Type of System

- Test results

- Contractor must put a device tag with date of inspection, and stating if system passed inspection on each kitchen hood

Found Deficiencies / Recharging of Kitchen Hood Fire Suppression Systems - Perry Point VAMC

Deficiency includes any components that require replacement, additional testing, or are found to be damaged or non‑functional within the kitchen hoods fire suppression systems. The purpose of this CLIN is to ensure all kitchen hoods fire suppression systems operate in accordance with manufacturer specifications and NFPA standards throughout the year.

During the initial and all subsequent inspections, the contractor shall identify any deficiencies and determine if system recharging is required. Recharging of any fire suppression system shall be performed strictly in accordance with manufacturer specifications and applicable NFPA Standards. This does not include the bi-annual specified inspections the contractor must perform.

For all identified deficiencies, the contractor shall provide an hourly labor rate and an itemized estimate for all required parts, supplies, and materials. The contractor shall notify the COR of all deficiencies and submit a repair and/or recharge quote no later than 4 days after discovery.

Once all deficiencies are corrected. Contractor shall finish inspection to ensure that all systems are running according to manufacturer specifications.

0003: Inspections – Baltimore VAMC, 10 N. Greene Street Baltimore, MD 21201

2 (Bi-Annual) Inspections Per Year on the Kitchen Hoods and Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections located in the following buildings.

2nd Floor Main Kitchen Food Prep Area - Grills

- Ansul R-102 Wet Chemical

- 1.5 Gallow Tanks x 2

2nd Floor Main Kitchen Cook and Prep Area

- Ansul R-102 Wet Chemical

- 1.5 Gallow Tanks x 2

Basement Kitchen Cook and Prep Area

- Ansul R-102 Wet Chemical

- 1.5 Gallow Tanks x 2

Contractor required to provide a report of the inspection to the COR.

- Location of device tested, Type of System

- Test results

- Contractor must put a device tag with date of inspection, and stating if system passed inspection on each kitchen hood

Found Deficiencies / Recharging of Kitchen Hood Fire Suppression Systems – Baltimore VAMC, Deficiency includes any components that require replacement, additional testing, or are found to be damaged or non‑functional within the kitchen hoods fire suppression systems. The purpose of this CLIN is to ensure all kitchen hoods fire suppression systems operate in accordance with manufacturer specifications and NFPA standards throughout the year.

During the initial and all subsequent inspections, the contractor shall identify any deficiencies and determine if system recharging is required. Recharging of any fire suppression system shall be performed strictly in accordance with manufacturer specifications and applicable NFPA Standards. This does not include the bi-annual specified inspections the contractor must perform.

For all identified deficiencies, the contractor shall provide an hourly labor rate and an itemized estimate for all required parts, supplies, and materials. The contractor shall notify the COR of all deficiencies and submit a repair and/or recharge quote no later than 4 days after discovery.

Once all deficiencies are corrected. Contractor shall finish inspection to ensure that all systems are running according to manufacturer specifications.

Contractor Inspections – Loch Raven VAMC, 3900 Loch Raven Blvd.

Baltimore, MD 21218

2 (Bi-Annual) Inspections Per Year on the Kitchen Hoods and Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections located in the following buildings.

Building #1 Basement Main Kitchen

Type of System: Green Heck Hood KH-1 Stainless Steel

Manufacturer of System: Green Heck Model# GXEW-304.00-S

Gallons per Tank of Extinguishment Material: 3 Gallons Ansul R-102 Wet Chemical

Total # of Tanks is 5

Contractor required to provide a report of the inspection to the COR.

- Location of device tested, Type of System

- Test results

- Contractor must put a device tag with date of inspection, and stating if system passed inspection on each kitchen hood

Found Deficiencies / Recharging of Kitchen Hood Fire Suppression Systems – Loch Raven VAMC, 3900 Loch Raven Blvd.

Baltimore, MD 21218

Deficiency includes any components that require replacement, additional testing, or are found to be damaged or non‑functional within the kitchen hoods fire suppression systems. The purpose of this CLIN is to ensure all kitchen hoods fire suppression systems operate in accordance with manufacturer specifications and NFPA standards throughout the year.

During the initial and all subsequent inspections, the contractor shall identify any deficiencies and determine if system recharging is required. Recharging of any fire suppression system shall be performed strictly in accordance with manufacturer specifications and applicable NFPA Standards. This does not include the bi-annual specified inspections the contractor must perform.

For all identified deficiencies, the contractor shall provide an hourly labor rate and an itemized estimate for all required parts, supplies, and materials. The contractor shall notify the COR of all deficiencies and submit a repair and/or recharge quote no later than 4 days after discovery.

Once all deficiencies are corrected. Contractor shall finish inspection to insure that all systems are running according to manufacturer specifications.

Contractor Qualifications:

The inspection and maintenance of kitchen hood fire suppression apparatus are subject to strict personnel qualification requirements set by NFPA standards:

NFPA 96 (2024) Section 12.2.1 and 12.5: Maintenance and inspection must be performed by "properly trained, qualified, and certified person(s) acceptable to the authority having jurisdiction (AHJ)" and at a minimum every 6 months. This includes exhaust hoods and fire-extinguishing systems, and such personnel must also meet manufacturers-recommended certification and training for specific equipment.

(1) (2)

NFPA 1 (2024) Section 50.6.2.1 and 50.6.5: Reiterates that maintenance and inspection of fire-extinguishing systems and hoods must be performed by properly trained, qualified, and certified persons—acceptable to the AHJ and/or as required by the manufacturer's listing. (3) (4)

NFPA 96 Annex A.12.2.1: Recommends that training and qualification be performed by the manufacturer of the equipment being inspected/serviced because of varying electrical, mechanical, and filtration components, ensuring function according to original design. (5)

NFPA 1750 (2026) Section 12.5 & NFPA 1030: Personnel involved in code enforcement inspections must meet the job performance requirements for Fire Inspector as designated by NFPA 1030. (6)

In summary, anyone inspecting and maintaining kitchen hood fire suppression apparatus must:

Be properly trained, qualified, and certified.

Certification or qualification should include manufacturer-specific training.

Meet AHJ acceptability.

For fire inspectors, meet the core job performance requirements of NFPA 1030.

For direct citations to relevant standards:

NFPA 96, 2024 Chapter 12

NFPA 1, 2024 Chapter 50

NFPA 1750, 2026 Chapter 12

Contractor must ensure personnel qualifications and certifications are current, acceptable to the AHJ, and in accordance with manufacturer guidance for the specific fire suppression apparatus.

Quality Control

COR will meet with Service Contractor quarterly to go over open invoices or preventative maintenance cycles for any new equipment. COR will also require in writing detailed list of any ongoing or past maintenance actions in spreadsheet form. The spreadsheet will have complete Preventative Maintenance actions on all equipment listed as well as maintenance actions and cost associated with repair. This is to assist the government with ongoing inventory demands. This data will be used to provide the government cost analysis data for future replacement and should be accurate.

Preventative Maintenance Inspections

Inspections shall be in accordance with design standards, control specifications and industry standards.

Inspections will be conducted physically onsite with corresponding POC’s. If equipment is required to be transported or worked off-site transportation will be at the cost of the contractor. Space will be allocated for the contractor to work on equipment indoors where available.

Note: PPVAMC is currently required to perform Bi-Annual Inspections. Both the Safety Department and the Contractor shall make inspection reports available to each other for reference and certification of systems. Additionally, further inspection may be required as outlined below:

Initial inspection:

a) A thorough inspection and comprehensive “Lookover” are required post award. The Contracting officer and contracting officer representative shall establish the date. This shall include site visits, review of all pertinent data and paperwork and interviews with key personnel in charge of equipment.

b) Contractor shall review all equipment manufacture data for relevant preventive maintenance actions. Data can be gathered online or through onsite O&M manuals if available. Contractor shall review all preventative maintenance procedures with COR annually to verify all equipment is captured or any new requirements the agency may require.

Bi-Annual inspections:

a) Required Equipment needing inspections shall be monitored and documented. Contractor will make bi-annual service reports for discrepancies. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more then others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

b) Calibration of equipment to be verified by COR. Calibration to include scrubber sensors, standard sensors, float switches, electronic components requiring calibration, etc.

c) Records will be kept for review on quarterly basis to compare against repeat callbacks to ensure quality workmanship. All unnecessary callbacks will be at the cost of the contractor. COR and contracting officer will review for quality assurance.

Inspection Requirements – All Sites:

Annual inspections

a) End of year review will be conducted in the last quarter of the contract.

b) If required Equipment needing Annual inspections shall be monitored and documented. Ongoing inspections shall follow seasonal changes in building operation. Some equipment may be used more than others depending upon the season. (Spring, Summer, Fall, Winter). Equipment PM schedules should reflect low use times for major and minor preventive maintenance actions to reduce downtime of equipment.

c) Calibration of equipment to be verified by COR.

d) Records will be kept for review on quarterly basis to compare against repeat callbacks to ensure quality workmanship. All unnecessary callbacks will be at the cost of the contractor. COR and contracting officer will review for quality assurance.

e) Annual documents of prior year deficiencies shall be kept on file or electronically for 3 years by contractor. Documents shall be made available upon request.

Additional Repairs

Preventative maintenance will inevitably find repair actions needed on equipment. Repair actions are to be documented and sent to the COR for review. During review approved task orders will be issued against the contract repair order funding.

Additional

Reporting for Duty: When onsite visits are mandated contractor staff shall report for duty to the assigned location at Perry Point VAMC Facilities and Engineering Department building located at building #101, Room 15 prior to performing any work unless otherwise directed by the COR. The contractors shall review the required tasks and scheduling with the Facilities and Engineering supervisors prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be 8-hour days depending on the nature of the work required. Failure to communicate with the COR about Report IN and OUT times on Campus is unacceptable.

Invoicing: Contractor to submit invoicing within monthly intervals. Invoicing is to be line-itemed and as detailed as possible. Labor hours are to be clearly marked. Items that are not included in afore mentioned services agreement are not to be invoiced. Invoicing will be reviewed by the Contracting Officer Representative (COR) for authenticity. Items not to be billed to this contract will be equipment damage, storage fees, fuel fees, rental costs, unverified hours, travel cost, additional fees, taxes, etc. Invoices will be rejected and required to be resubmitted if errors are detected.

Ordering Activities and Officers: The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. Purchase of materials will be documented and coordinated through the COR.

Safety and Security Precautions:

a. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b. Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated Clinics.

c. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

d. No flammable liquids shall be stored in non-designated areas or used in the medical center without communication and written approval from the Contracting Officer Representative (COR).

e. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping, or seeping of fluids.

f. The Contractor shall receive from the COR a permit for all cutting, welding, soldering, or “Hot Work” of any kind. All permits shall be prominently displayed during all activities.

g. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

HAZARDOUS MATERIAL REPORTING:

a. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration.

b. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical Representative.

c. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup and / or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited on the campus grounds. Contractors found smoking in/on campus, in their vehicles will be removed from campus and contractors supervision notified.

Changes: Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer.

Badges and Parking: Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The Government shall not validate or reimburse for parking violations under any circumstance. At the Perry Point Campus, contractors will park along the designated contractors parking area or in front of building where the maintenance is being performed as stated in this SOW. Contractors may temporarily park vehicles closer to buildings for “drop off” purposes that do not exceed 30 minutes per day unless otherwise discussed with the COR.

National Holidays: Listed below are the eleven national holidays:

New Year’s Day January 1 Martin Luther King ‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Also included would be any day specifically declared by the President of the United States of America as a National holiday.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Exclusions to this Statement of Work are not Permitted in the Contractors BID, and all services shall be rendered as written.

Point of Contact and COR:

All questions, clarifications, or ambiguities must be in writing to:

David Cahill Healthcare Staff Engineer\ Contract Officers Representative Perry Point VAMC Perry Point, MD 21902 Mobile 443-255-1375 David.cahill@va.gov mailto:David.cahill@va.gov

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 JB __________________ __________________

Perry Point VAMC, Inspections – 2 (Bi-Annual) Inspections Per Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

Baltimore VAMC, Inspections – Inspections – 2 (Bi-Annual)

Inspections Per Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Loch Raven VAMC, Inspections – 2 (Bi-Annual) Inspections Per

Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

1.00 HR __________________ __________________

Labor Cost Per Hour (During Normal Work Hours 8am - 5pm) Perry

Point, Baltimore, and Loch Raven VAMC - Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Base

POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Labor Cost Per Hour (During After Hours Work ( 5 pm to 8 am) including weekends - Perry Point, Baltimore, and Loch Raven VAMC

- Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Baltimore VAMC, Inspections – Inspections – 2 (Bi-Annual)

Inspections Per Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Year on the Kitchen Hood Fire Suppression Systems Listed in the

Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Point, Baltimore, and Loch Raven VAMC - Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance including weekends - Perry Point, Baltimore, and Loch Raven VAMC

- Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Baltimore VAMC, – Inspections – 2 (Bi-Annual) Inspections Per

Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Point, Baltimore, and Loch Raven VAMC - Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance including weekends - Perry Point, Baltimore, and Loch Raven VAMC

- Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Baltimore VAMC, - Inspections – 2 (Bi-Annual) Inspections Per Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Point, Baltimore, and Loch Raven VAMC - Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance including weekends - Perry Point, Baltimore, and Loch Raven VAMC

- Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Baltimore VAMC, – Inspections – 2 (Bi-Annual) Inspections Per

Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Year on the Kitchen Hood Fire Suppression Systems Listed in the Statement of Work (SOW). Contractor shall provide all necessary tools, equipment, materials, and labor for inspections.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Point, Baltimore, and Loch Raven VAMC - Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance including weekends - Perry Point, Baltimore, and Loch Raven VAMC

- Repairs deficiencies on Kitchen Hood Fire Suppression Systems and;/or, Recharging of Fire Suppression Systems PER SOW.

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.