SOURCES SOUGHT-SOW-36C24526Q0218-TOP DOOR ALARM SERVICES-BALTIMORE VAMC.pdf

B.3 STATEMENT OF WORK

TOP DOOR ALARM SERVICE CONTRACT

SCOPE OF WORK: The contractor will provide all material, labor, equipment, and supervision necessary to complete the work below at the VA Maryland Health Care System (VAMHCS), Baltimore Campus located at 10 N Greene St, Baltimore, MD 21201.

The VAMHCS has a total of 14 doors with the Top Door Alarm sensors located on the upper door frame, upper door, and lower door for a total of 3 sensors (laser and receiver) per door.

The sensors route to 2 junction boxes which route to a circuit located in the med room of 6A-145 which routes to the display located at the nurse station of the 6A Inpatient Mental Health Ward.

The purpose of this contract is to provide annual preventive maintenance of the system with unscheduled work order service.

TASK ITEMS:

Annual Preventive Maintenance:

• Check for any physical damage to the sensors, hinges, and key switches, etc.

• Verify that all components are mounted securely

• Replace system UPS batteries

• Master junction box and junction box 6 if equipped (4 batteries total)

• Confirm UPS switchover by removing 120VAC power temporarily

• Inspect display(s) for proper operation

Test Door Sensors:

Activate the sensor by placing hand in front of the beam sensor on the door or door frame in the room. Verify that the following occurred:

• Horn in hallway sounded

• Light at door activated

• Nurses panel indicated the correct room

• Turn the reset switch at the door being tested, all alarms for that door should clear.

• Repeat steps 1 and 2 for the remaining photoelectric sensors on the door and frame.

• Document test results

• Repeat steps 1 through 4 for the other doors in the system.

Unscheduled Service Calls:

Service calls are to be responded to within 5 business days.

Each service call shall have a fee for traveling with a set hourly rate and a minimum of 4 hours per call.

Each component must have a set price with a minimum of the following components:

• UPS Batteries

• Sensors

• Strobe Lights

• Horns

• Junction Boxes

• Fuses

Miscellaneous items like sensor cabling, splices, and screws are to be included in the base cost of the visit. Up to 10 service calls per year are required.

Professional Requirements: The vendor must be a factory trained certified installer for Top Door Alarm to work on the system. No exceptions will be made.

Period of Performance: Base Year Plus Four Option Years.

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the BALTIMORE VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0218 with your:

• Business name (including Unique Entity ID (SAM.gov).

• Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and Person of contact (including telephone number & email address).

• Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

• Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable

NAICS).

• Brief Summary of categories of services that your company can/cannot provide.

• Certification(s) / Licenses for meeting the local requirements to provide these services at the

DC VAMC (if applicable).

Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

Required to provide responses to the Subcontracting inquiry below: Every task order these questions be asked.

A. Do you intend to self-perform the entire scope of work for this contract?

B. If you are not located within the immediate area (100 miles) of contract performance location, please describe how you will manage and execute the work to self-perform?

C. Do you plan to subcontract any portion of the work under this contract?

D. If you intend to subcontract, how will you ensure compliance with the limitations on subcontracting as specified in VAAR 852.219-75?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 1/16/2026. Responses to the information requested above must be submitted via email to John Ritter at JOHN.RITTER2@VA.GOV

Must use subject title when responding via email: 36C24526Q0218-TOP DOOR ALARM

SERVICE CONTRACT-BALTOMORE VAMC.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

John Ritter Contracting Officer

VHA-NCO 5 – JOHN.RITTER2@VA.GOV

mailto:JOHN.RITTER2@VA.GOV mailto:JOHN.RITTER2@VA.GOV

B.3 STATEMENT OF WORK