36C24526Q0029.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

RECOVERY ACT FUNDS

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Senior Contract Specialist Joseph J. Krupa joseph.krupa@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

RFI INFO SHEET

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT/RFI DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought/RFI/RFI only. The purpose of this Sources Sought/RFI/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 513210 (size standard of $47.0 Million). Responses to this Sources Sought/RFI/RFI will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources who can possibly provide A VISN 5 is in search of web-based software that provides real-time dashboards to track patients consults and appointments, automates patient scheduling, so to improve patient satisfaction ensuring timely care the web-based software shall integrate with the VA's VistA system to manage patient data for VISN 5 hospitals Information:

A VISN 5 is in search of web-based software that provides real-time dashboards to track patients consults and appointments, automates patient scheduling, so to improve patient satisfaction ensuring timely care the web-based software shall integrate with the VA's VistA system to manage patient data.

Main features and functions:

• Real-time Dashboards:

Offers customized views of patients consults, appointments, and Return to Clinic (RTC) orders, with instant updates to records.

• Workflow Automation:

Streamlines the process of managing patients consults, reducing manual paperwork and administrative burdens for healthcare staff.

• Patient Scheduling:

Helps ensure that patients are called and scheduled for their appointments in a timely manner, which improves patient satisfaction and health outcomes.

• VistA Integration:

Connects with the VA's electronic health record system (VistA) to access and update patient data, ensuring seamless data management.

• Administrative Oversight:

Provides a central platform for managing consultants and RTCs, giving departments a clear view of their processes.

• Additional Features (Optional add-ons):

· Specialized dashboards for Inter-Facility Consults (IFCs),

· Beneficiary Travel, and

· STAT (immediate need) consults,

· Utilization reports Principle Benefits:

· Improve Efficiency:

· Better Patients’ Safety and Quality Care

· Increased Operating Efficiency:

· Improve Data Management

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified in this RFI?

(3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above?

(4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(6) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in FAR 19.505? Specifically, what percentage of the work will be performed by your company versus subcontractors?

(7) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items

(8) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

(9) Please indicate whether your product conforms to the requirements of the Buy American Act?

(10) Please provide the Country of Origin (COO) of your products?

(11) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(12) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.

(13) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(14) Please submit your capabilities statement illustrating your organization’s ability to meet the described salient characteristics or “equal to items” for planning purposes; show clear, compelling and convincing evidence that all “equal to items" meet all the salient characteristics.

(15) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(16) Please provide your SAM.gov Unique Entity ID/Cage Code number.

Responses to this notice shall be submitted via email to joseph.krupa@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, October 3, 2025, by 12:00 PM EST.

All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.

Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Sources Sought Notice