36C24525R0080 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

08-01-2025

688-CSI-013

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg WV 25405 To all Offerors/Bidders

36C24525R0080

X

This amendment is to provide answers to the RFI's that were submitted, provide updated Evaluation Criteria, specifications regarding the Ceiling Mounted Patient Lift System and to provide the Site Visit attendee list.

No further site visits or RFI's will be accepted.

RFP Volume I and Volume II are due in by 10:00am EST on Friday August 29th, 2025.

Please utilize the checklist provided to ensure a successful proposal submittal.

All other terms and conditions in the solicitation remain the same.

Liana J Holland Contracting Officer

VA-VHA-RPOE-2025-0010

1. Can the Government confirm whether the requirement for “three (3) High Cost/High Tech (HCHT) site prep projects” in the past 10 years is a mandatory requirement for the proposed Project Manager and Superintendent?

Confirmed. Evaluation Criteria Factor 1 states the Project Manager and Superintendent “Shall have” the stated experience.

2. May equivalent healthcare construction experience suffice if fewer than three HCHT projects exist?

No. See Evaluation Criteria Factor -2

3. Can projects “under the individual’s direct supervision” substitute for experience performed in the proposed role?

Yes.

4. Please clarify if a superintendent can be a dual hat to cover the requirements of Project Manager?

No. The evaluation criteria requires both a Project Manager and Site Superintendent.

5. If no to the question above, will the Project Manager need to be full-time for this project?

There is no stipulation indicating the Project Manager shall be full-time.

6. Are offerors required to demonstrate HCHT experience from both the prime and subcontractors, or may the prime contractor alone meet this threshold?

Yes. Offerors are required to demonstrate HCHT experience from Prime and / or subcontractors.

7. What documentation will be considered sufficient — project narratives, references, or formal PPQs?

In accordance with Evaluation Criteria Factor 4, PPQ’s are required to be submitted. Project narratives should be submitted as part of the Factor 2 requirement. References will be accepted if provided.

8. What is the minimum or target magnitude (e.g., construction dollar value or square footage) for submitted projects under Factor 2 and Factor 4?

There is no minimum dollar or square footage value. Only a requirement to provide example projects similar to, or larger than the proposed project.

9. May the same projects be submitted under both factors, or is the Government seeking distinct examples for each?

Yes. The evaluation criteria does not require unique submissions for each factor.

10. Can the Government confirm whether three (3) total projects are required under Factor 2?

Yes. Evaluation Criteria Factor 2 states “Offeror will demonstrate specific relevant experience by submitting examples of completed and operational Cardiac Catheterization laboratories and/or Hybrid OR and/or electrophysiology laboratories or any combination thereof totaling three (3) projects relating to site preparation for medical equipment.

11. Must each project include all three specialties (Cath Lab, Hybrid OR, EP Lab), or can individual projects address one specialty each?

No. Individual projects may address one specialty each.

12. How does the Government define “completed and accepted”?

Factor 2 language has been updated. See attached updated Evaluation Criteria (7/31/25)

13. Does Substantial Completion suffice?

Yes. See revised language.

14. Are projects with minor open punch-list items disqualified?

No.

15. Would projects conducted in hospital support buildings (e.g., dietary, laundry, logistics) be considered as taking place in an “active healthcare environment” for evaluation purposes?

No.

16. Will the Government accept a specific phase or component of a larger multi-phase contract as a stand-alone past performance example, if clearly described and relevant?

Yes, if the project is clearly defined and is relevant to Cardiac Catheterization laboratories and/or Hybrid OR and/or electrophysiology laboratories

17. Will the Government evaluate projects that meet the magnitude threshold but were not performed in active healthcare environments? Conversely, will projects performed in occupied healthcare settings but that fall below the cost threshold be acceptable and evaluated?

No, high magnitude threshold projects that are NOT performed in active healthcare environments will not be considered. Yes, project performed in healthcare settings that involve HCHT equipment but fall below the cost threshold may be considered.

18. Would an ongoing, multi-year contract (e.g., BPA or regional PM contract with completed TOs) be considered compliant if the scopes align with solicitation requirements?

Yes, if the project is clearly defined and is relevant to Cardiac Catheterization laboratories and/or Hybrid OR and/or electrophysiology laboratories.

19. Will the Government consider relevant experience and past performance from a proposed SBA-approved Mentor under an active Mentor-Protégé Agreement?

No, experience must be provided per the solicitation.

20. If subcontractor or mentor experience is accepted, is a Letter of Commitment or Consent Form required at proposal submission? Is there a preferred format or template?

No. See answer to question 19.

21. Are there formatting expectations for projects submitted by subcontractors or Mentor-Protégé team members?

No. See answer to question 19.

22. Is it acceptable to submit previously completed PPQs, or must new ones be completed for this proposal?

It is acceptable to submit previously completed PPQ’s meeting the Factor 4 requirements of Site Preparation projects within the last 10 years.

23. Can the Government confirm that PPQs should be submitted directly back to the offeror to be included in the proposal?

PPQ’s should be submitted as part of the Technical Package.

24. Are there page limits for the overall Technical Proposal or for individual factors? No

25. Do PPQs and CPARS reports count toward any stated page limits, or may they be submitted as appendices?

No page limits per #24.

26. Are there any licensure or certification requirements for the prime contractor, key personnel, or subcontractors? Specifically, must licenses be held in the state/jurisdiction of performance?

No licensure or permitting requirements are expected for this project. Please refer to Evaluation Criteria Factor 1 for professional qualifications.

27. Are GC licenses, PEs, or trade licenses required at proposal stage?

See response to #26.

28. Does the Government require a specific section order or header structure for the technical proposal?

Please refer to the solicitation; two volumes are required – Volume I is the Technical Proposal; Volume II is the Pricing Proposal.

29. Should resumes for key personnel be embedded in Factor 1, or included in a separate appendix?

Since these are part of the Technical Proposal, they should be included in Volume I.

30. Is there a preferred resume structure (e.g., two-page max, etc.)?

No

31. Are we expected to buy the Skytron booms for this project?

No. Booms have been purchased by the VA.

32. Are we to furnish and install the ceiling support structures for the Skytron booms?

Yes. All structural supports are to be provided by the General Contractor. The Boom supports specifically is part of the integrated or ceiling system—which is provided by the General Contractor.

33. Is the EP Lab expected to remain operational during all three (3) phases of construction?

Yes.

34. From where can the Polymer Reinforced Fiber detailed in S102 be sourced? Is there a preferred local vendor to perform this work?

The fiber reinforced polymer (FRP) should be sourced and installed by a specialty Contractor. Contech Services, Inc. is one Contractor in the area that installs the FRP.

35. Please provide the vendor drawing and contact information for the Modular Headwall System referred to on Page AS110.

Modular Flow Headwall by Modular Services Company to be the basis of design. Specification update below.

36. Please provide a spec for the S-1 Sink (P414).

A Refer to Section 22 40 00, Para 2.8.c.

37. The WAGD outlet (on Detail 1/Page PM101) is currently shown to be connected to the Medical Vacuum system. Is WAGD required? Where is the WAGD exhaust system to connect to?

Please refer to Boom’s drawings for the WAGD outlet. As stated above, the WAGD piping will be connected to the Medical Vacuum system piping. There is no separate WAGD piping system in the Medical Center.

38. Is the HVAC separate between the Cath Lab and the EP Lab?

Existing EP HVAC is currently separate. EP lab HVAC must remain operational through duration of project. HVAC system for the Cath Lab will be shared with EP lab.

39. RFP page 28, Factor 4 – Past Experience and Past Performance, states that firms shall submit final CPARS or PPQs for completed project. If an offeror elects to submit a CPARS or PPQ, is “Attachment 1” pages 2-6 (reference questionnaire portion) still required as the evaluation information would be provided in the CPARS/PPQ? Is it acceptable for an offeror to complete page 1 of “Attachment 1” with the project information and attach this to the final CPARS/PPQ?

Yes.

40. The solicitation includes a patient lift specification 11 73 00 that has not been edited and does not contain capacity details. Also, the Contractor could not find any reference to patient lifts on any of the drawings. Is a patient lift included in the project and if so, please provide details of the requirement.

Patient lift to be purchased and installed by contractor. Basis of design Handicare. See attached Revised specification 117300.

41. The solicitation indicates in specification section 27 52 23-1 Part 1, 1.1 Section Summary that new Nurse Call devices are to match existing Rauland 5 and drawing EN101 Keyed Notes – Nurse Call Plan states connect to existing system. Will the government consider offers for Nurse Call systems other than Rauland 5?

No. Provide Rauland 5 system to match VA.

Factor 1 - Professional Qualifications.

Factor 1A – Project Manager: Proposed individual(s) shall have a minimum five (5) years’ experience in this position, with a minimum of ten (10) years of focused experience in healthcare construction, and a minimum of a high school diploma or equivalent. At least three (3) projects in the past ten (10) years shall have been on High Cost/High Tech Site preparation projects involving medical equipment (i.e. Cardiac Catheterization, Hybrid OR, Electrophysiology laboratories), or under the direct supervision of this individual. (10%)

Factor 1B – Site Superintendent: Per contract clause 52.236-6, selected contractors shall have a superintendent or approved substitute onsite for all construction activities. The superintendent shall be the single point of contact for all government correspondence and direction related to active construction issues, responsible and empowered to provide direction to all subcontracted personnel related to the completion of the project. Proposed individual(s) shall have a minimum five (5) years’ experience in this position, a minimum of ten (10) years of focused experience in healthcare construction, and a minimum of a high school diploma or equivalent. At least three (3) projects in the past ten (10) years shall have been on High Cost/High Tech Site preparation projects involving medical equipment (i.e. Cardiac Catheterization, Hybrid OR, Electrophysiology laboratories), or under the direct supervision of this individual. (10%)

Factor 1C – Quality Control Manager: Proposed quality control manager or managers shall, as a minimum, have four (4) years’ experience at the journeyman level of any industrial construction trade or a 2-year technical degree and five (5) years’ experience in this position. (5%)

25%

Factor 2 – Specialized Experience.

Examples of specialized experience and technical competence in various disciplines required for specific project.

Specifically, the offeror shall demonstrate proof of experience within the last ten (10) years that proposed prime and subcontracted company personnel have the required experience in the following specialized technical fields:

Experience with High Cost/High Tech projects involving the site preparation for medical equipment (i.e. Cardiac Catheterization, Hybrid OR, Electrophysiology laboratories), and healthcare construction on a large scale. Offeror will demonstrate specific relevant experience by submitting examples of completed and operational Cardiac Catheterization laboratories and/or Hybrid OR and/or electrophysiology laboratories or any combination thereof totaling three (3) projects relating to site preparation for medical equipment. Provide the name, location, scope, square footage, cost and construction challenges for each project. Include name, telephone and email address of each project contact, design and construction period and year projects were substantially complete by Facility, Biomedical Engineering and Clinical staff. Projects that are still in progress will not be considered as examples of experience.

Each of the project examples shall be of similar size or larger as that of the proposed Cardiac Cath Lab in scope and complexity. Greater weight will be given to Offeror’s experience as a prime contractor rather than as a consultant.

25%

Factor 3 – Firm Capacity and Availability.

Contractor shall have ample primary and reserve staff available to complete the required scope of work within the time frame allotted.

15%

Factor 4 – Past Experience and Past Performance.

Past experience and performance on government contracts. Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1. Firms shall submit “final” past performance questionnaires (CPARS or PPQ) for four (4) substantially complete projects relating to HCHT Site Preparation projects, of similar size or larger performed within the past ten (10) years. This information shall be provided for each project on the Questionnaire provided as an Attachment 1 to the solicitation Firms that fail to furnish information requested will automatically be ranked as neutral in this category.

15%

Factor 5 - Proximity of Firm

Proximity of firm or working office providing professional services to the facility. Offices must be within a (200) mile radius of Washington DC VA Medical Center.

10%

Factor 6 – Service-Disabled Veteran Owned Small Business

The extent to which potential prime contractors identify and commit to the use of Service-Disabled Veteran-Owned Small Businesses, Veteran-Owned Small Businesses, and other types of Small Businesses as subcontractors. Use of in-house labor is also acceptable to meet socioeconomic goals.

10%

Factor 7 – Pricing

The Offeror offering a fair and reasonable price will be selected. The Price factor will be considered after the technical factors have been evaluated.

Acceptable - The pricing shall be fair and reasonable; contractor will complete the project as described in the scope of work and will be within the time frame allotted.

Unacceptable – Proposed price is determined not to be fair and reasonable, contractor omitted items within the scope of work, and / or the work will not be completed within the time frame allotted.

This checklist has been made to help interested parties submit a complete proposal It is the responsibility of the submitting party to ensure all documents are present and in accordance with the Evaluation Criteria found in the original solicitation.

1. Submission has been separated into 2 sections:

a. Volume I contain the requested documentation for the technical evaluation, as listed in the Statement of Work and described in detail on the evaluation criteria – PLEASE READ AND COMPLY WITH ALL ASPECTS OF THE EVALUATION CRITERIA:

· Factor 1 - Professional Qualifications.

· Factor 2 - Specialized Experience

· Factor 3 - Firm Capacity and Availability

· Factor 4 - Past Experience and Past Performance.

· Factor 5 - Proximity of Firm

· Factor 6 - SDVOSB.

b. Volume II contains the itemized, detailed, fixed-price proposal. This proposal must include all work as described in the Statement of Work – no exceptions.

2. If you are submitting as a Joint Venture, please be sure to adhere to VAAR 852.219-73(f) and 13 C.F.R. 128.402 – please refer to the front page of the solicitation for the submission details.

3. Please complete and return VAAR 852.219-75.

For Volume I, the Source Selection Evaluation Board members will rate and rank the technical section first.

Any portion of the technical evaluation that receives an unacceptable rating will be excluded from the competitive range.

For Volume II, for those who passed the technical evaluation and came within the competitive range, their proposal will be evaluated for price reasonableness.

VAAR 852.219-75; VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [X] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSB’s listed in the SBA certification database as set forth in 852.219-73 or certified VOSB’s listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2)The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b)The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d)Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] ___________________________ will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror] ______________________________.

Printed Name of Signee: ___________________________________________________ Printed Title of Signee: ___________________________________________________ Signature: ___________________________________________________ Date: _____________________ Company Name and Address:

____________________________________________________________________________(End of clause)

See attached document: Cath Lab - Specification 117300-REV2025-06-01.

See attached document: Cath Lab - Prebid Site Walk Attendance_2025-07-16.

image1.png