36C24525Q0500.docx
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- Attached to
- NOTICE OF INTENT TO SOLE SOURCE
- Solicitation number
- 36C24525Q0500
About this file
This is a Special Notice of Intent to Sole Source from the Department of Veterans Affairs (VA) for leasing sterile processing system (SPS) trailers at the Washington DC VA Medical Center. The VA seeks a six-month base contract with four six-month option periods to provide two mobile trailers: a Mobile Sterile Processing System and a Mobile Water Solutions Trailer. The system must include comprehensive equipment such as washer/disinfectors, ultrasonic cleaners, workstations, steam sterilizers, and water conditioning systems to support medical procedures across various clinics.
Interested businesses are invited to respond by 1:00 PM EDT on May 17, 2023, by emailing joseph.krupa@va.gov with details including business name, type, socio-economic status, contact information, GSA contract number, DUNS number, and a capability statement. The trailers are needed by July 1, 2025, to support medical procedures during ongoing sterile processing area construction. The solicitation is for planning purposes only, and responses are not considered formal offers. The VA will use the responses to develop the requirement and acquisition strategy, with the potential for a small business set-aside or full and open competition.
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Text version
Special Notice
| SUBJECT* |
| Lease Sterile Processing Trailers |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24525Q0500 |
| RESPONSE DATE/TIME/ZONE |
| 12:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| W023 |
| NAICS CODE* |
| 336212 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Contracting Officer Joseph J. Krupa joseph.krupa@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| https://www.va.gov |
| EMAIL DESCRIPTION |
| VA Home Page |
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
DESCRIPTION
NOTICE OF INTENT TO SOLE SOURCE
Lease of SPS Trailers
Veterans’ Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source to identify any potential sources that have the resources and capabilities to provide two sterile processing systems (SPS) trailers with equipment, maintenance, and testing at the Washington DC VA Medical Center 50 Irving St. NW, Washington, DC 20422 by July 1, 2025.
The government is contemplating a Base period of six months and four six-month options Firm Fixed Price contract to satisfy this requirement and meet the needs of the Washington DC Medical Center.
BACKGROUND
The sterile processing area is under construction and has been delayed several months at this time therefore these services are needed to support medical procedures and surgeries in the OR, CATH Lab, Dental, CBOCs, GU Surgical suites and other clinics at the Washington DC Veterans Affairs Medical Center (VAMC).
SCOPE
The contract includes the installation of one Mobile Sterile Processing System that includes a sterile area and a decontamination area, one Mobile Water Solutions Trailer, and manufacturer’s support maintenance of the equipment during the lease, with commissioning and decommissioning of the MSPS per the schedule below:
| 1. | Mobile Sterile Processing System which includes a decontamination area equipped with three (3) Washer/Disinfectors, two (2) Ultrasonic Cleaner, two (2) Workstations with integral 3-bay sink with critical/ DI water for final rinse. |
| 2. | Customer-supplied Prep and Pack equipment with a minimum of four workstations |
| 3. | Customer-supplied shelving for storage of supplies enough to hold clean lose instruments. |
| 4. | Sterile area equipped with three (3) Steam Sterilizers. |
| 5. | Cold Weather Package. |
| 6. | Unit De-Commissioning – includes unit de-installation, pickup and delivery back to Vendor. |
| 7. | Mobile Water Solutions Trailer Rental for the provision of hot water to pre-heat water entering sterilizers and/or to provide water conditioning and DI water (to include delivery and pickup of Mobile Water Solutions Trailer). |
| 8. | Quarterly preventive maintenance for the MSPS (including booster pumps) and Mobile Water Solutions Trailer provided at no additional charge. |
| 9. | Water Booster Pumps will be required to ensure that 70 psi dynamic water pressure is maintained ensuring optimal operation of the sterilizers. |
| 10. | DI (Deionized)Water and Conditioned Water Systems. The vendor will manage the scheduling of exchange tanks, filter changes and any other DI and Conditioned Water Systems maintenance. (Includes Installation, and De-installation at project conclusion). The Cost of all consumable items associated with the DI and Water Conditioning Systems, including but not limited to tank exchanges, filters (and disinfection following filter changes), water testing, etc., during the Deployment are the responsibility of the Customer. |
PLACE OF PERFORMANCE
Washington DC VA Medical Center (688) 50 Irving St. NW Washington, DC 20422
TRAVEL
N/A
CLASSIFICATION/SECURITY
N/A
GOVERNMENT FURNISHED PROPERTY
None.
INTERESTED & CAPABLE RESPONSES
NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services.
Please respond with your:
· Business name
· Business type
· Socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.)
· Person of contact (including telephone number & email address)
· GSA Contract number if applicable
· DUNS number and SAM UEI number
· Capability statement
Responses must be submitted by 1:00 PM (EDT) Wednesday, May 17, 202. Responses to the information requested above may be submitted via email to joseph.krupa@va.gov . No telephone calls will be accepted.
DISCLAIMERS
This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.
This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.
| *= Required Field |
| Special Notice |
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Special Notice
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