36C24525Q0440.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Mobile Surveillance System Trailer

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 20422

SOLICITATION NUMBER* 36C24525Q0440

RESPONSE DATE/TIME/ZONE 04-10-2025 1:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6350

NAICS CODE* 561621

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Washington DC VAMC Contracting Office 50 Irving St. NW Washington DC 20422

POINT OF CONTACT*

Contract Specialist Jessica Thomas jessica.thomas2@va.gov Email Only Email Only

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Washington DC VAMC Police Services 50 Irving St NW Washington DC

POSTAL CODE 20422

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/washington-dc-health-care/ URL DESCRIPTION Washington DC VAMC AGENCY CONTACT’S EMAIL ADDRESS jessica.thomas2@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED

SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A

SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND

OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED

UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT/RFI DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought/RFI only. The purpose of this Sources Sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 (size standard of $25 Million). Responses to this Sources

Sought/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 5 Washington DC Network Contracting Office, is seeking sources who can possibly provide Mobile Surveillance System Trailers that at a minimum meet the salient characteristics and/or can possibly provide an equal product for the

Washington DC VAMC.

Salient Characteristics:

1. Trailer Specifications

• Compact and transportable design for ease of deployment. Dimensions in proximity of Travel: 181” x 68” x 77” (LxWxH); Deployed: 139″ x 90″ x 33 ft.

• Gross weight rating of approximately 3000lbs. 3500lb. torsion axle w/15″ wheels.

• Heavy-duty tube steel frame construction with a weather-resistant industrial powder coat finish.

• 4 Adjustable, locking stabilizing outriggers for secure placement.

• Compliant with DOT standards for highway transport.

• Equipped with standard electric trailer brakes and a durable suspension system.

• High-definition (HD) or higher resolution cameras (minimum 1080p) with night vision and wide dynamic range (WDR).

• Pan-Tilt-Zoom (PTZ) functionality for real-time monitoring and remote control.

• Wireless transmission capability (cellular, Wi-Fi, or satellite) for remote access and data streaming.

• Onboard video storage with at least 30 days of retention.

• Weatherproof and tamper-resistant housing (IP66 or better).

2. Mast System

• Telescoping mast with adjustable height for optimal surveillance coverage.

• Capable of rotating to provide flexible positioning.

• Multiple mounting locations for cameras, sensors, and communication equipment.

• Integrated power and data connectivity for installed devices.

3. Power System

• 1300AH AGM Battery-powered system with long-lasting operational capacity.

• Multiple power input options, including solar, generator, and shore power.

• Approximately 640W solar array.

• Gasoline or diesel generator with a minimum of 20-gallon capacity.

• Approximately 110 VAC shore power input.

• 150W 110VAC pure sine wave output.

• Integrated power management system with remote monitoring capabilities.

Dashboard monitored and controlled circuits.

• Flexible output options including 12V and 24V to support various electronic devices.

4. Security Features

• Lockable enclosures (including dual locking door handles) to protect equipment from unauthorized access.

• Removable tongue and outrigger handle.

• GPS tracking with geo-fencing for location monitoring.

• Impact, door open, and tamper detection sensors.

• Internal storage for sensitive equipment, cameras, and accessories.

5. Automation & Environmental Control

• Remote system access for monitoring and control, including remote arm and disarm.

• Interactive scheduling.

• Audio enabling.

• Event-triggered activation for automated security responses.

• Climate-controlled enclosure to protect electronic components.

• Insulation package for extreme weather resilience.

• Autonomous generator.

• Battery reheat.

6. Deliverables

• (2) Security Monitoring Trailers meeting the technical specifications.

• The contractor shall deliver and install the mobile surveillance system at designated locations as specified by the client.

• The contractor shall provide necessary accessories, such as mounting poles, trailers, or portable stands.

• The system must integrate with existing security infrastructure, including video management software (VMS).

• Secure cloud or local storage options must be available for video footage.

• The system must support remote access via a secure web-based platform or mobile application.

7. Documentation:

• Operator and maintenance manuals.

• Warranty and support information. Equipment shall have a warranty of 1 year from the full installation/acceptance of the equipment and shall include repair of system.

8. Training

• Instruction on trailer deployment, operation, and maintenance.

9. Performance and Acceptance Criteria

• All delivered trailers shall be tested and inspected for compliance with specifications.

• The Government reserves the right to reject any non-compliant units.

• The Contractor shall provide a warranty period of 1 year and technical support.

• Video quality shall meet or exceed specified resolution requirements.

• Alerts and notifications must function correctly with minimal false positives.

• Response time for technical support shall not exceed 24 hours.

10. Period of Performance & Delivery Schedule

• The Contractor shall deliver the required trailers within 90 days from the contract award date.

• Delivery shall be made to the Washington DC VA Medical Center.

• The Contractor shall coordinate delivery logistics with the COR.

11. Special Requirements

• The Contractor shall ensure compliance with all relevant federal, state, and local regulations.

• All components and systems shall be tested for reliability before delivery.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned

Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large

Business, etc.)?

(2) Is your company considered small under the NAICS code identified in this RFI?

(3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above?

(4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(6) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in FAR 19.505? Specifically, what percentage of the work will be performed by your company versus subcontractors?

(7) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items

(8) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the

Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

(9) Please indicate whether your product conforms to the requirements of the Buy

American Act?

(10) Does your company have a Federal Supply Schedule (FSS)

GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(11) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal

Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.

(12) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(13) Please submit your capabilities statement illustrating your organization’s ability to meet the described salient characteristics or “equal to items” for planning purposes; show clear, compelling and convincing evidence that all “equal to items" meet all the salient characteristics.

(14) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(15) Please provide your SAM.gov Unique Entity ID/Cage Code number.

Responses to this notice shall be submitted via email to Jessica.thomas2@va.gov. Telephone responses will not be accepted. Responses must be received no later than Thursday, April 10, 2025 by 1:00 PM EST.

All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.

Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.