36C24525Q0386.docx
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- Solicitation number
- 36C24525Q0386
About this file
This is a Special Notice of Intent to Sole Source issued by the Department of Veterans Affairs (VA) for technical support services related to a Digital Menu Board System at the Martinsburg VA Medical Center. The primary requirement involves providing annual support for existing hardware and software, including ongoing network and database maintenance, security monitoring, and software support for the Nutrition & Food Services (NFS) menu display boards. The VA is contemplating a Base + 4 possible Option year Firm Fixed Price contract, with performance to be conducted at the Martinsburg VA Medical Center located in Martinsburg, WV.
The VA is seeking responses from interested businesses by March 25th, 2025, at 1:00 PM EST, with specific submission requirements including business details, socio-economic status, contact information, and a capability statement. Contractors must also provide an authorized distributor letter to be considered. The solicitation (36C24525Q0386) is classified as unclassified, requires no security clearance, and involves no government-furnished property. The notice is for planning purposes only and will help develop the acquisition strategy, which may include small business set-aside or full and open competition options.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Menu Boards Server Maintenance INTENT TO SOLE SOURCE |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24525Q0386 |
| RESPONSE DATE/TIME/ZONE |
| 03-25-2025 1PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| R499 |
| NAICS CODE* |
| 518210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Contracting Officer Craig Armagost craig.armagost@va.gov 304-263-0811 x 7601
DESCRIPTION
NOTICE OF INTENT TO SOLE SOURCE
Technical support services Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide license and technical support services. This requirement is defined primary by existing hardware/Software already in use at the Martinsburg VA Medical Center.
BACKGROUND
a. The purpose of this requirement is to provide annual support for the Digital Menu Board System installed at VA.
b. Provided ongoing network and database support and maintenance for Martinsburg VA Medical Center’s Nutrition & Food Services Menu Display Boards.
c. Network support consist of ongoing updates and monitoring of security and network compliance set for by the VA’s Office of Information & Technology. Epicure and Martinsburg VA OIT collaboratively built an independent server that directly allows for Martinsburg NFS food service software to flow onto Epicure Digitals platform for immediate communication updates to Veteran population, thus requiring ongoing and routine monitoring for safety and security compliance due to connectivity with VA network.
d. Digital support additionally includes routine software support & troubleshooting for Martinsburg VA NFS. Interface and menu display was created specifically for Martinsburg VA NFS and requires intermittent technology support for optimal Veteran interaction and engagement of menu display boards.
e. Maintains consistency of data.
Fully explains menu items and their descriptions and provides patients with a visual for their menu selections.
PLANNING
The government is contemplating a Base + 4 possible Option year Firm Fixed Price contract to satisfy this requirement and meet the needs of the Martinsburg VA Medical Center.
PLACE OF PERFORMANCE
Martinsburg VA Medical Center 510 Butler Ave. Martinsburg, WV 25405
TRAVEL N/A
CLASSIFICATION/SECURITY Unclassified. Security clearance is not required.
GOVERNMENT FURNISHED PROPERTY None.
INTERESTED & CAPABLE RESPONSES: NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your: 1. Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address), GSA Contract number if applicable, and DUNS number 2. Capability statement Any contractor that feels they can complete the required work listed must supply COs EMAIL an authorized distributor letter with their response to this notice of intent to sole source. If the authorized letter is not sent the response will be discarded.
Responses must be submitted by 1:00 PM (EST) March 25th, 2025. Responses to the information requested above may be submitted via email to COs EMAIL This Special Notice of Intent to sole source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.
| *= Required Field |
| Special Notice |
Special Notice
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