36C24525Q0288.docx
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- Solicitation number
- 36C24525Q0288
About this file
This is a Sources Sought Notice from the VA Medical Center in Huntington, WV seeking responses from vendors capable of conducting phase monitoring for boilers 1 & 3. The scope includes furnishing and installing #16 thin wiring, conduit, hardware, 16 CTs, 16 relays, and wire terminations, with reuse of existing conduit where possible. Work must be completed within 14 days of award during normal business hours (8AM-4:30PM).
The response deadline is February 10, 2025 at 10:00 AM ET. The work will be performed at the Hershel "Woody" Williams VAMC in Huntington, WV under NAICS code 561210. Interested vendors must provide their business information, socioeconomic status, capability statement, available contract vehicles, and details about their ability to self-perform or manage subcontractors. The contracting officer is John Ritter, and responses should be emailed to John.Ritter2@va.gov. The notice explicitly states this is for market research purposes only to help determine acquisition strategy and requirements development.
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| File | Type | Posted |
|---|---|---|
| P07-WAGE DETERMINATION.pdf |
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Phase Monitoring Boiler 1 & 3 HUNTINGTON WV VAMC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21201 |
| SOLICITATION NUMBER* |
| 36C24525Q0288 |
| RESPONSE DATE/TIME/ZONE |
| 02-10-2025 10:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J044 |
| NAICS CODE* |
| 561210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC
10 N Greene St Baltimore MD 21201
POINT OF CONTACT*
CONTRACTING OFFICER
JOHN RITTER
JOHN.RITTER2@VA.GOV
410-637-1513
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Hershel “Woody” Williams VAMC
1540 SPRING VALLEY DRIVE
HUNTINGTON WV
| POSTAL CODE |
| 25704 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/huntington-health-care/locations/hershel- |
| URL DESCRIPTION |
| VHA |
| AGENCY CONTACT’S EMAIL ADDRESS |
| JOHN.RITTER2@VA.GOV |
| EMAIL DESCRIPTION |
| NCO 5 - SERVICE TEAM |
DESCRIPTION
B.3 STATEMENT OF WORK (SOW)
STATEMENT OF WORK PART A – GENERAL INFORMATION
A.1 INTRODUCTION – The Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704 needs to conduct phase monitoring for boilers 1 & 3.
| A.2 | BACKGROUND – Phase monitoring needed for boilers 1 & 3. |
| A.3 | SCOPE OF WORK – Vendor will provide all labor, material, equipment, tools, and supervision necessary to meet the Statement of Work below. |
STATEMENT OF WORK PART B – WORK REQUIREMENTS
B.1 Tasks to be accomplished:
· Furnish & install #16 thin wiring, conduit & misc. hardware
· Furnish & install (16) CT’s & (16) relays & wire terminations
· Reuse existing conduit where possible
· Vendor will provide services within 14 days upon contract award
STATEMENT OF WORK PART C – SUPPORTING INFORMATION
C.1 Place of Performance – Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use. Vendor shall deliver required parts or equipment specified above during approved work times.
C.2 Period of Performance – Vendor will provide services within 14 days of contract award. Approved work times for this job shall be normal working hours of 8AM – 430PM . The Contractor shall perform all services during normal business hours.
C.3 Special Considerations –
| C.3.1 | Contractor Furnished Materials – All labor, materials, equipment to perform the job. When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material, and labor to perform the work described above. The work will include all items as described in the Scope of Work listed above. |
| C.3.2 | Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. |
| C.3.3 | Qualifications of Key Personnel – Contractor’s employees should be knowledgeable of standards associated with this type of work. |
| C.3.4 | Supervision/Communications. At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor’s “Competent Person” that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor’s Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job. |
| C.3.5 | Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds. |
| C.3.6 | Security. The C&A requirements do not apply, and a Security Accreditation |
Package is not required. This acquisition does not involve storage, generating, transmitting, or exchanging of VA sensitive information. It does not require C&A a MOU-ISA for system interconnection. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor’s employees shall return all I.D. badges to designated personnel at time designated in the task order. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only.
C.3.7 Smoking Policy. The Contractor shall not allow smoking in any building. The VA is a smoke-free facility. This includes the use of electronic cigarettes and vaping devices.
Interested & Capable Responses:
NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the The Hershel “Woody” Williams (HUNTINGTON) VA Medical Center.
Please respond to this RFI/Sources Sought 36C24525Q0288 with your:
1. Business name (including Unique Entity ID (SAM.gov)
2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and
3. Person of contact (including telephone number & email address).
4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.
5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)
6. Brief Summary of categories of services that your company can/cannot provide.
7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)
8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:
a. Do you intend to self-perform this effort?
b. If you are located outside the immediate area, how will you self-perform?
c. Or do you intend to subcontract work under this contract?
d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?
Response Instructions:
Responses must be submitted by 10:00 AM (ET) 2/10/2025. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov.
This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/VOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.
John Ritter Contracting Officer
VHA, NCO 5
John.Ritter2@va.gov
See attached document: P07-WAGE DETERMINATION.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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