RFQ Amendment-36C24525Q0215 001-Charlotte Hall VSS Upgrade.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 01-28-2025

688-25-1-973-0004

None

90c

Department of Veterans Affairs VISN 5 Contract Satellite office VAMC

510 Butler Avenue, Building 306 A Martinsburg WV 25405 Trever Turcotte Trever.Turcotte@va.gov

90c

Department of Veterans Affairs VISN 5 Contract Satellite office VAMC

510 Butler Avenue, Building 306 A Martinsburg WV 25405

To all Offerors/Bidders

36C24525Q0215

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-03-2025 9:00 am EST

See CONTINUATION Page

X 1

Amendment P0001 is to answers questions submitted by the vendors, update the CLIN, adjust the Period of Performance and extend the RFQ submission date.

Please see Price/Cost Schedule and Q and A document.

Period of Performance: 02/10/2025-02/09/2026

Quotes are now due 02/03/2025 @ 9:00 am EST. Please use Subject Line "RFQ Amendment-36C24525Q0215 001-Charlotte Hall VSS Upgrade" When submitting Quotes.

Trever Turcotte Contracting Officer

VA-VHA-RPOE-2023-0077

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

29.00 EA __________________ __________________

Card readers Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Door Contact Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

REX PIR

Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

3.00 EA __________________ __________________

Electric Strike Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

1.00 EA __________________ __________________

Site Server Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

2.00 EA __________________ __________________

16 Door Control Panel Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

4 Door Control Panel Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

10 port Network Switch Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Panel Power Supply Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

ExacqVision Network Video Recorder Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

32.00 EA __________________ __________________

ExacqVision Device Licenses Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

1.00 JB __________________ __________________

Labor, Materials, Travel, and Shipping Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

GRAND TOTAL __________________

A.2 QUESTIONS AND ANSWERS

Charlotte Hall CBOC VSS Upgrade

Questions and Answers

RFQ 36C24525Q0215

1. Can the VA provide a detailed plans that indicate the locations of security-related devices?

The Va does not have plans to submit to indicate the locations of the security devices. The plans provided was an outline of the facility.

2. SOW Section C: Specifications: Are there specific manufacturer or part number requirements for the card readers, door contacts, REX PIRs, or electric strikes?

Contractor will provide the following:

A NEW CCURE 9000 Access Control System

• Card readers (29)

• Door Contact (29)

• REX PIR (29)

• Electric Strike (3)

• Site Server (1)

• 16 Door Control Panel (2)

• 4 Door Control Panel (1)

• 10 port Network Switch (1)

3. SOW Section C: Specifications & Price Cost Schedule: Does this solicitation include the procurement and installation of security cameras?

The Statement of Work (SOW) mentions providing cameras and associated equipment, but they are not listed in the Price/Cost Schedule. If procurement and installation are required, can we be provided with the camera specification requirements and mounting location?

The Solicitation does not include the procurement and installation. We were using the existing cameras and only providing licenses and a Network Video Recorder.

4. SOW Section C: Specifications: If the cameras are not to be provided by us, can we still be provided with their specifications to accurately calculate the storage requirements for the NVR?

(1) SSVR3-16-32UP - C•CURE 9000 SiteServer Software Upgrade, 16 rdrs to 32 rdrs

(1) Exacq IP04-12T-R2A ExacqVision A-Series 64-Channel NVR, 2U, 12TB HDD

5. SOW Section C: Specifications: Shall cameras be set to record on motion or continuous? How many days of desired storage are required? At what FPS shall the cameras be set to record?

30 FPS, continuous, 30-90 days

6. SOW Section C: Specifications: The Statement of Work (SOW) specifies only one (1) 10-port network switch, while the system includes 32 cameras.

Are there existing network switches that will be utilized for these cameras?

Additionally, will these switches provide power to all the cameras?

There are no existing network switches.

7. SOW Section C: Specifications: Are there existing panel enclosures and/or server racks that can be utilized for the new equipment?

NO

8. Is there a minimum number of training sessions or hours expected for VA staff?

1. Training shall be on the function and use of the device, in addition to any software/applications.

2. Training shall be on-site for a minimum of one day.

9. Should training materials be provided in print, video, or other formats?

Training can be in print and video.

10. Should the warranty include software updates for the CCURE 9000 and ExacqVision systems, or will the VA manage those internally?

1. The equipment shall have a warranty of 1 year from the full installation/acceptance of the equipment.

2. Warranty support shall include repair of the system.

3. Warranty support shall include preventative maintenance of the system.

4. Warranty support shall include all parts, materials, labor, and travel to complete the repair or maintenance.

5. Requests for warranty support shall be made to the telephone support number provided by the Contractor.

6. Warranty support requests shall be responded to within 1 day.

7. Contractor shall not remove any hard-drives or storage systems containing sensitive information.

8. Contractor shall provide a copy of the service report, complete with test data, to the contract COR within five working days after completion of any services.

9. Service reports shall include identifying information about the equipment, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided.

11. Can you clarify the extent of preventive maintenance required during the one-year warranty period? For example, does it include quarterly inspections?

Quarterly

12. Are there additional compliance requirements related to VA-specific cybersecurity protocols?

Personnel should not perform functions that require access to a VA System or VA Sensitive Information (e.g., system administrator privileged access to a VA system, or contractor systems or processes that utilize VA sensitive information)

13. Could you please specify the camera model number for the ExacqVision system referenced in the solicitation?

Exacq IP04-12T-R2A ExacqVision A-Series 64-Channel NVR, 2U, 12TB HDD

14. Could you please provide the part number for the card readers mentioned in the solicitation?

SSVR3-16-32UP - C•CURE 9000 SiteServer Software Upgrade, 16 rdrs to 32 rdrs

15. Can the government provide a list of each door, with door number, receiving a new card reader? Can the government run a report from the CCure system to provide this information?

The current system installed is not a CCURE system and no we are not able provide a list for each door.

16. Please confirm the total number of readers. During the site walk, we noted 26 new readers that are direct replacements, and three (3) completely new doors to include locking hardware, REX and PTE devices.

29 Card Readers

17. Can the government confirm that the existing access control cable is CAT 5 or 6? It appears to be the case given the currently installed readers. If so, that cable cannot be reused, and new cable will need to be pulled.

New Cable will have to be pulled.

18. Can the government confirm the number of cameras installed? We noted a discrepancy during the site walk.

We will use the cameras that are currently onsite.

19. Can the government confirm the number of camera licenses?

(32)

20. Can the government confirm that the existing cameras will remain in place and that the only scope is to move those cameras from the existing Exacqvision system to the NVR(s) to be installed?

Yes, this is correct. The existing cameras will remain.

21. Please confirm that the CCure system is operating properly and up to date with all maintenance.

CCURE is not currently installed for access.

22. Will the government provide the required network switches?

NO

23. Existing access control power supplies - where are the existing power supplies?

Needs a panel Power supply.

24. Where are the existing door controllers? In a centralized closet, or distributed throughout the building?

Distributed throughout the building.

25. Will all new card reader be contactless read only, or will some of the readers need a pin pad for card+pin access?

Contactless Read Only

26. Are there any new card reader doors to be added as part of the project, or only replacing access control on existing PACS controlled doors?

Replacing 26 existing and installing 3 new

27. Access control spec - is there a brand name justification for Software House, or could the access control system to be installed be listed on the idmanagement.gov APL?

Yes

28. Will this system be required to be FICAM or FICAM ready?

29. Will this system be required to read the FASC-N from a PIV badge?

30. Will this system require automated enrollment of PIV badges via enrollment reader, or will the end-user be required to hand-type in all enrollment data?

If its possible an enrollment reader would be ideal.

31. Can we receive the existing SWH Site Server Systems Serial Number to receive pricing from SWH? Typically, it’s a six-digit numerical that starts with 9-XXXXX.

Not able to provide this information.

RFQ Amendment-36C24525Q0215 0001-Charlotte Hall VSS upgrade

Amendment P0001 is to answers questions submitted by the vendors, update the CLIN, adjust the Period of Performance.