36C24524Q0474 RFQ 512 Kitchen Equipment.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

688-24-2-641-0119

36C24524Q0474 RFQ 5/15/2024

William Chris Galletta william.galletta@va.gov 06-10-2024

10am EDT

Department of Veterans Affairs

VAMC

Services Team One

10 N Greene St

Baltimore MD 21201

X

811310

$12.5 Million

N/A

X

DCVAMC (688) FMS

50 Irving St

Washington DC 20422

VAMC

Services Team One

10 N Greene St

Baltimore MD 21201

***REQUEST FOR QUOTE***

*** Please see E.1 Instructions to Offerors***

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

The proposed contract will improve preventative maintenance to kitchen equipment located in these 3 facilities:

Perry Point VAMC- Perryville, MD. 21903

Baltimore VAMC- Baltimore, MD. 21201

Loch Raven VAMC- Baltimore, MD. 21218

See Statement of Work for Equipment List and details

Site Visit requests are due: 5/23/24

Quotes due: 6/10/24

Point of contact for requests/Quotes and questions:

William.Galletta@va.gov

See CONTINUATION Page

X X

X 1

William Chris Galletta

VA-VHA-RPOE-2023-0049

mailto:william.galletta@va.gov mailto:William.Galletta@va.gov

36C24524Q0474

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 32

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 33

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 See attached document: REGISTER OF WAGE DETERMINATIONS Baltimore

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 William.Galletta@va.gov

VAMC

Services Team One

10 N Greene St

Baltimore MD 21201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:William.Galletta@va.gov

B.2 STATEMENT OF WORK

VISN 5 Kitchen Service Maintenance Contract

2237: 512-24-2-641-0119

General:

VISN 5 The VA Maryland Health Care System is dedicated to improving the lives of Veterans and their families every day. Our health care teams are deeply experienced and guided by the needs of Veterans, their families, and caregivers. The VISN 5 nutrition and food services division is a corner stone of veteran care. The proposed contract will improve preventative maintenance and service maintenance to kitchen equipment located in these 3 facilities.

Preventative maintenance involves functional checks, servicing, repairing, or replacing of necessary parts and equipment in a restaurant style kitchen. These cost-effective practices keep kitchen equipment operational and restaurant operations running smoothly, reducing down time extending operating life and decreasing impact to patients.

About the sites:

Perry Point VA Medical Center Provides primary care and specialty health services, including mental health care, audiology and speech, dental services, care for Veterans with post-traumatic stress disorder (PTSD), vocational rehabilitation, and more.

Baltimore VA Medical Center Provides primary care and specialty health services, including mental health services, women’s health care, multiple sclerosis treatment, care for Veterans who are blind or have low vision, cancer treatment, physical therapy, chronic pain management, and more.

The Loch Raven VA Community Living & Rehabilitation Center Provides rehabilitation and recreation therapy for our recovering veterans. The main building also provides hospice, nursing home care and care for patients with Alzheimer’s. The surrounding campus provides services including mental health care, audiology, care for Veterans who are blind or have low vision, and more.

Planned preventative maintenance, which is scheduled maintenance aimed at making repairs

BEFORE failure occurs. Tasks like cleaning equipment or replacing air/water filters represent a form of routine preventative maintenance because there is a set cadence that occurs regularly regardless of how the equipment is running. Here, you're preventing it from breaking down or running inefficiently.

Planned unscheduled maintenance, which is having a strategy in place to repair or replace an asset as quickly as possible when it fails. Replacing and/or repairing gaskets or a compressor can be considered unscheduled because it usually occurs on an as-needed basis whenever wear is present or the unit breaks down. This situation can also incorporate a planning element by either having real OEM replacement parts on hand or budgeting for the cost of repairing/replacing a failed part.

Personnel Requirements: The contractor shall provide the following personnel:

a. Appliance Technician: Responsibilities include repair and calibration of existing kitchen appliances. Technician should be versed in basic electronics, parts replacement, mechanical function, standard trouble shooting measures, industry standard testing and calibration procedures.

Technician should be qualified in several different makes and models of equipment. Technician should be able to inform the agency of eminent equipment failure, dangerous conditions and future maintenance work that may need repair. Maintain clean and organized work areas. Provide equipment and materials to adhere with Infection Control Risk Assessment

(ICRA) standards.

b. Refrigeration Mechanic: Responsibilities include repair and calibration to refrigeration and freezer systems. Technician should be proficient with installing new refrigeration systems, troubleshooting mechanical failures, preventative maintenance and performing equipment maintenance on kitchen refrigeration systems. Technician will be required to carry CFC license and be familiar with state and federal refrigerant laws. Technician will be required to properly transport and reclaim refrigerant while on federal grounds. Technician should be able to inform the agency of eminent equipment failure, dangerous conditions and future maintenance work that may be required. Maintain clean and organized work areas. Provide equipment and materials to adhere with infection control Infection Control

Risk Assessment (ICRA) standards.

c. Laborer/Apprentice: Laborers to have ability and be proficient in moving trash and debris from jobsite. Laborer will facilitate transfer of supplies/materials to jobsite, transfer tools from vehicles to jobsite, and be able to lift 50lbs. Laborer will be supervised when conducting repairs of any kind. Laborer shall assist in performing general maintenance tasks such as tightening hardware, closing panels, plugging in equipment, start/stop of equipment and basic assignment there in. All shall be supervised by a senior technician. Maintain clean and organized work areas. Provide equipment and materials to adhere with infection control Infection Control Risk

Assessment (ICRA) standards.

Total number of hours:

(x2) Appliance Technician

(x1) Refrigeration Mechanic

(x2) Laborer/Apprentice Rate

Hours of Operations

(12) days per month to be distributed through all three sites, 8:00am - 4:00pm (M-F)

Areas to be maintained:

Perry Point Medical Center is located at 8th St, Perryville, MD 21903 Building 17H ground floor. The kitchen is accessible through the loading dock and main entrance.

Baltimore Medical Center is located at 10 North Greene Street, Baltimore, MD, 21201 basement area. The basement is accessible through the loading dock on the rear entrance.

Loch Raven Rehabilitation & Medical Center is located at 3900 Loch Raven

Boulevard, Baltimore MD, 21218 Building # 1 basement area. The basement is accessible through the loading dock on the rear entrance.

Equipment Listing:

Perry Point

Equipment Model Model # EE # Location

Food Holding Carrier CAMBRO CAMCART 1826LTC3 71097 Building 17H

Food Holding Carrier CAMBRO CAMCART 1826LTC3 71098 Building 17H

Compact Cart ALADDIN 660 528077 Building 17H

Compact Cart ALADDIN 660 528078 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528486 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528487 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528488 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528489 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528490 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528491 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528492 Building 17H

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528493 Building 17H

CAB DEL AND STOR PASS SERVOLIFT RIU6411 39307 Building 17H

CAB DEL AND STOR PASS SERVOLIFT RIU6411 39308 Building 17H

MOBILE TRAY STATION SERVOLIFT TSM-2 60431 Building 17H

Heated Holding Cabinet ALTO SHAAM 1000-UP 577971 Building 17H

Hot Food Counter ALADDIN J712A 527998 Building 17H

Microwave Oven AMANA COMPANY RC1752 522423 Building 17H

Refrigerator FOLLETT REF5 520870 Building 17H

Refrigerator SOLUTIONS GROUP NLMC08SS 576291 Building 17H

Refrigerator AGA 6CARM-DL-W 522113 Building 17H

Refrigerator ALADDIN ADL26 524264 Building 17H

Refrigerator TRAULSEN G10010 526488 Building 17H

Refrigerator TRAULSEN G10010 526836 Building 17H

Refrigerator TRAULSEN G10010 526837 Building 17H

Milk Cooer (Refrigerator) NOR LAKE - 549691 Building 17H

Reach in Freezer CONTINENTAL BRANDS 2FEN 568828 Building 17H

Ice Machine FOLLETT L-400A 536798 Building 17H

Ice Machine FOLLETT F505A 40117 Building 17H

Gas Oven Kintera Equipment KR4 568599 Building 17H

Combi-Oven ALTO SHAAM CTP-7-20G 544494 Building 17H

Soup Warmer HUBERT COMPANY H324 550212 Building 17H

Mobile Heated Cabinet CRESCOR H339214C 543565 Building 17H

Mixer HOBART N-50 66488 Building 17H

Slat Belt Conveyor Tray line Gill Marketing CITW 87578 Building 17H

Tray Dispenser ALADDIN TDS350 517325 Building 17H

Tray Dispenser ALADDIN TDS350 517326 Building 17H

Food Processor Gill Marketing R502 519222 Building 17H

Heat Activator ALADDIN IND6003 527670 Building 17H

Heat Activator ALADDIN IND6003 527672 Building 17H

Heat Activator ALADDIN IND6003 527673 Building 17H

Air Dish Heater ALADDIN DH07 527677 Building 17H

Hot Food Counter ALADDIN J712A 527990 Building 17H

Hot Food Counter ALADDIN J712A 527994 Building 17H

Heat on Demand Ultra

Activator

ALADDIN IND6003 574856 Building 17H

Flight Type Dishwasher HOBART FT1000ER 574805 Building 17H

Conveyor Toaster HATCO TK-100 543471 Building 17H

Meat Slicer THE VOLLRATH CO 40907 536037 Building 17H

Baltimore

Equipment Model Model # EE # Location

Food Holding Carrier CAMBRO CAMCART

1826LTC3

71097 10 North Greene Street

Basement

Food Holding Carrier CAMBRO CAMCART

1826LTC3

71098 10 North Greene Street

Basement

Compact Cart

ALADDIN 660

528077 10 North Greene Street

Basement

Compact Cart ALADDIN

528078 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc.

93913

528486 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528487 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528488 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528489 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528490 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528491 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528492 10 North Greene Street

Basement

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913

528493 10 North Greene Street

Basement

CAB DEL AND STOR PASS SERVOLIFT

RIU6411

39307 10 North Greene Street

Basement

CAB DEL AND STOR PASS SERVOLIFT

RIU6411

39308 10 North Greene Street

Basement

MOBILE TRAY STATION SERVOLIFT

TSM-2

60431 10 North Greene Street

Basement

Heated Holding Cabinet ALTO SHAAM

1000-UP

577971 10 North Greene Street

Basement

Hot Food Counter ALADDIN J712A

527998 10 North Greene Street

Basement

Microwave Oven AMANA COMPANY

RC1752

522423 10 North Greene Street

Basement

Refrigerator FOLLETT

REF5

520870 10 North Greene Street

Basement

Refrigerator SOLUTIONS GROUP

NLMC08SS

576291 10 North Greene Street

Basement

Refrigerator AGA

6CARM-DL-W

522113 10 North Greene Street

Basement

Refrigerator ALADDIN

ADL26

524264 10 North Greene Street

Basement

Refrigerator TRAULSEN G10010

526488 10 North Greene Street

Basement

Refrigerator TRAULSEN G10010

526836 10 North Greene Street

Basement

Refrigerator TRAULSEN G10010 526837 10 North Greene Street

Basement

Milk Cooer (Refrigerator) NOR LAKE

549691 10 North Greene Street

Basement

Reach in Freezer CONTINENTAL BRANDS

2FEN

568828 10 North Greene Street

Basement

Ice Machine FOLLETT L-400A

536798 10 North Greene Street

Basement

Ice Machine FOLLETT F505A

40117 10 North Greene Street

Basement

Gas Oven Kintera Equipment

KR4

568599 10 North Greene Street

Basement

Combi-Oven ALTO SHAAM

CTP-7-20G

544494 10 North Greene Street

Basement

Soup Warmer HUBERT COMPANY H324

550212 10 North Greene Street

Basement

Mobile Heated Cabinet CRESCOR H339214C

543565 10 North Greene Street

Basement

Mixer HOBART N-50

66488 10 North Greene Street

Basement

Slat Belt Conveyor Tray line Gill Marketing

CITW

87578 10 North Greene Street

Basement

Tray Dispenser

ALADDIN TDS350

517325 10 North Greene Street

Basement

Tray Dispenser ALADDIN TDS350 517326 10 North Greene Street

Basement

Food Processor Gill Marketing R502

519222 10 North Greene Street

Basement

Heat Activator

ALADDIN IND6003

527670 10 North Greene Street

Basement

Heat Activator ALADDIN IND6003 527672

10 North Greene Street

Basement

Heat Activator ALADDIN IND6003 527673

10 North Greene Street

Basement

Air Dish Heater ALADDIN

DH07

527677 10 North Greene Street

Basement

Hot Food Counter

ALADDIN J712A

527990 10 North Greene Street

Basement

Hot Food Counter ALADDIN J712A

527994 10 North Greene Street

Basement

Heat on Demand Ultra

Activator

ALADDIN IND6003 574856 10 North Greene Street

Basement

Flight Type Dishwasher HOBART FT1000ER 574805 10 North Greene Street

Basement

Conveyor Toaster HATCO TK-100 543471 10 North Greene Street

Basement

Meat Slicer THE VOLLRATH CO 40907 536037 10 North Greene Street

Basement

Loch Raven

Equipment Model Model # EE # Location

Food Holding Carrier CAMBRO CAMCART 1826LTC3 71097 Bldg #1 Basement G-10

Food Holding Carrier CAMBRO CAMCART 1826LTC3 71098 Bldg #1 Basement G-10

Compact Cart ALADDIN 660 528077 Bldg #1 Basement G-10

Compact Cart ALADDIN 660 528078 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528486 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528487 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528488 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528489 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528490 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528491 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528492 Bldg #1 Basement G-10

Enclosed Tray Delivery Cabinet Sam Tell & Son Inc. 93913 528493 Bldg #1 Basement G-10

CAB DEL AND STOR PASS SERVOLIFT RIU6411 39307 Bldg #1 Basement G-10

CAB DEL AND STOR PASS SERVOLIFT RIU6411 39308 Bldg #1 Basement G-10

MOBILE TRAY STATION SERVOLIFT TSM-2 60431 Bldg #1 Basement G-10

Heated Holding Cabinet ALTO SHAAM 1000-UP 577971 Bldg #1 Basement G-10

Hot Food Counter ALADDIN J712A 527998 Bldg #1 Basement G-10

Microwave Oven AMANA COMPANY RC1752 522423 Bldg #1 Basement G-10

Refrigerator FOLLETT REF5 520870 Bldg #1 Basement G-10

Refrigerator SOLUTIONS GROUP NLMC08SS 576291 Bldg #1 Basement G-10

Refrigerator AGA 6CARM-DL-W 522113 Bldg #1 Basement G-10

Refrigerator ALADDIN ADL26 524264 Bldg #1 Basement G-10

Refrigerator TRAULSEN G10010 526488 Bldg #1 Basement G-10

Refrigerator TRAULSEN G10010 526836 Bldg #1 Basement G-10

Refrigerator TRAULSEN G10010 526837 Bldg #1 Basement G-10

Milk Cooer (Refrigerator) NOR LAKE - 549691 Bldg #1 Basement G-10

Reach in Freezer CONTINENTAL BRANDS 2FEN 568828 Bldg #1 Basement G-10

Ice Machine FOLLETT L-400A 536798 Bldg #1 Basement G-10

Ice Machine FOLLETT F505A 40117 Bldg #1 Basement G-10

Gas Oven Kintera Equipment KR4 568599 Bldg #1 Basement G-10

Combi-Oven ALTO SHAAM CTP-7-20G 544494 Bldg #1 Basement G-10

Soup Warmer HUBERT COMPANY H324 550212 Bldg #1 Basement G-10

Mobile Heated Cabinet CRESCOR H339214C 543565 Bldg #1 Basement G-10

Mixer HOBART N-50 66488 Bldg #1 Basement G-10

Slat Belt Conveyor Tray line Gill Marketing CITW 87578 Bldg #1 Basement G-10

Tray Dispenser ALADDIN TDS350 517325 Bldg #1 Basement G-10

Tray Dispenser ALADDIN TDS350 517326 Bldg #1 Basement G-10

Food Processor Gill Marketing R502 519222 Bldg #1 Basement G-10

Heat Activator ALADDIN IND6003 527670 Bldg #1 Basement G-10

Heat Activator ALADDIN IND6003 527672 Bldg #1 Basement G-10

Heat Activator ALADDIN IND6003 527673 Bldg #1 Basement G-10

Air Dish Heater ALADDIN DH07 527677 Bldg #1 Basement G-10

Hot Food Counter ALADDIN J712A 527990 Bldg #1 Basement G-10

Hot Food Counter ALADDIN J712A 527994 Bldg #1 Basement G-10

Heat on Demand Ultra

Activator

ALADDIN IND6003 574856 Bldg #1 Basement G-10

Flight Type Dishwasher HOBART FT1000ER 574805 Bldg #1 Basement G-10

Conveyor Toaster HATCO TK-100 543471 Bldg #1 Basement G-10

Meat Slicer THE VOLLRATH CO 40907 536037 Bldg #1 Basement G-10

Preparation/Application for Maintenance Work:

a. First, ensure that the appropriate Infection Control Risk Assessment (ICRA) paperwork has been completed and is posted and secure the area in accordance with Life-Safety and Infection Control guidelines.

b. Notify Kitchen Managers and Facilities and Engineering supervision 48 hours prior to equipment shutdown. Contractor to communicate on the day prior to work being performed.

c. All work shall be accomplished by skilled workmen familiar with and trained on equipment listed; moreover, they shall be qualified operate or use equipment and tools needed to accomplish this work.

d. All equipment shall be in sound working condition and must meet all OSHA Safety Standards. All workmen shall be aware of and trained in the operation of all safety equipment required for this project

e. Cleanup: The Contractor shall keep the work area, including storage areas, free from accumulations of waste and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The

Contractor shall not use Embassy waste disposal facilities including garbage cans, trash piles or dumps

f. Use drop cloths when applicable, of adequate size to protect adjacent areas.

Monitor hardware and keep work areas secure.

g. Contractor to supply equipment and tools to complete day to day workload.

Equipment provide by contractor should be but not limited to ladders, scaffolding, PPE safety equipment, hard hats, safety eyewear, gloves, masks, small hand tools, power tools, plastic dust barrier assemblies, negative pressure machines and mobile containment carts where applicable.

Preventive maintenance breakdown

Refrigeration or Refrigerated Systems

The most important thing you can do to maintain any refrigerator or freezer and extend its life, is to keep the condenser clean. Performance of the air-cooled condensing unit, located on top of the cabinet, depends exclusively upon the amount of air passing through the condenser fins. Keep evaporator coils (cold air) and condenser coils (warm air) clean. Never obstruct airflow of fans. Remove dust dirt or debris from coils. Clogged condenser coils are the main cause of compressor failure. Depending on the application, coils should be cleaned monthly or every other month in heavy use areas. COR will determine frequency per piece of equipment at each location.

All evaporator coils should be free of ice by visual inspection.

All door gaskets should seal from outside air completely. Gaps will have a big impact on performance. Seals should be evaluated and repaired/replaced as necessary.

Evaporator fins should be cleaned often, especially when the unit is exposed to grease.

Are temperatures with +/- 5 degrees F of the desired setting?

Is unit plugged in properly? Verify during all onsite inspections.

Reach in Refrigerators

Keep evaporator coils (cold air) and condenser coils (warm air) clean. Never obstruct airflow of fans. Remove dust dirt or debris from coils. Clogged condenser coils are the main cause of compressor failure. Depending on the application, coils should be cleaned monthly or every other month in heavy use areas. COR will determine frequency per piece of equipment at each location.

All evaporator coils should be free of ice by visual inspection.

All door gaskets should seal from outside air completely. Gaps will have a big impact on performance. Seals should be evaluated and repaired/replaced as necessary.

Evaporator fins should be cleaned often, especially when the unit is exposed to grease.

Check hinges handles, knobs or grates monthly.

Are temperatures with +/- 5 degrees F of the desired setting?

Freezers

Freezers will run more efficiently, consume less energy, and provide a maximum of trouble-free service throughout its lifetime if the condenser is kept clean and an adequate supply of clean, cool air is provided at all times. Periodically (at least once a month) inspect the condenser coil, which is located directly behind the front grill, to check for debris or blockage.

All door gaskets should seal from outside air completely. Gaps will have a big impact on performance. Seals should be evaluated and repaired/replaced as necessary.

Check hinges handles, knobs or grates monthly.

Are temperatures with +/- 5 degrees F of the desired setting.

Walk-in Refrigerator & Freezer

Combination walk-in refrigerators and freezers require the same basic maintenance requirements as single-use units.

As with single-use units, proper walk-in maintenance is crucial with combination units to maximize the equipment's service life and energy efficiency. Inspect evaporator coils for ice build-up and dripping monthly. Inspect drain lines for blockage monthly.

Thoroughly vacuum condensers. Dirt or debris blocking a condenser can cause the unit to overheat and fail. Check evaporator fan blades to ensure there are no nicks that will compromise operation.

Visually inspect doors to check for torn gaskets and seals.

Check hinges handles, knobs or grates monthly.

Are temperatures with +/- 5 degrees F of the desired setting.

Is unit plugged in properly? Verify during all onsite inspections.

Griddle and Range Top Maintenance

Maintaining grills is important from a safety standpoint since grease build up is a fire hazard. When cleaning flat top griddle visually inspect doors to check for torn gaskets and seals.

Are temperatures with +/- 5 degrees F of the desired setting.

Brush off racks/grates and soak oven them in warm, soapy water.

Brush out crumbs and other remnants from the interior.

Wipe down interior walls with a damped soft cloth. Use mild dish soap, if necessary.

Wipe down exterior surfaces with a soft cloth, warm water and mild detergent.

Clean the flattop with a solution of warm water and mild detergent (if applicable).

Remove debris from the vent.

Empty and clean drip trays with degreaser.

Conveyor units only – Brush remnants off conveyor belt with a brush.

Cook and hold units only – Remove and clean shelves, racks and drip pans in warm water and mild detergent.

Deck units only – Clean ash and debris inside the oven using a brush or scraper.

Deck units only – Remove and brush debris off cooking stone.

Char broilers

When cleaning char broilers visually inspect doors to check for torn gaskets and seals.

Are temperatures with +/- 5 degrees F of the desired setting.

Burn off grates by placing on broiler face down.

Keep air shutters clean.

Keep pilots clean.

Replace elements and grates semiannually.

Check for proper ventilation.

Gas Grill

Although carbon debris acts as a non-stick coating, sealing steel from damaging sodium and citric acids, grill grates should be scraped and cleaned periodically with a wire brush to remove excess food particles. Gas grills should be cleaned and scrapped quarterly.

Take apart and wipe down grills once per month, depending on the operation's volume and type of products cooked.

Radiants should be checked at monthly and cleaned thoroughly in a pot sink.

Radiants and lava rock should be replaced every six to 12 months, or as needed depending on the operation's volume.

Quarterly burners should be checked for cracks and pin holes, which can cause uneven cooking and premature wear on the unit. Burner valves should be oiled monthly.

Are temperatures with +/- 5 degrees F of the desired setting.

Visually inspect doors to check for torn gaskets and seals.

Check hinges handles, knobs or grates monthly.

Burner air shutter openings must be kept clean and free of grease build up

Burner ports must be kept clean. To clean burners, boil them in a detergent and water solution for 15-20 minutes, then either brush with a wire brush or clean gas ports with a sharp-pointed metal instrument to ensure open ports. Use caution not to enlarge or damage ports.

The open burner pilot flash tubes and the burner ignition port must be clear for burners to ignite properly from the pilot.

Steamers, Kettles & Tilt Braising Pans

Clean the unit with warm water, mild detergent, and a brush.

Empty and clean drip trays with mild detergent and warm water.

Steam kettles only – Wipe down external and interior surfaces with a soft cloth dampened in mild detergent and warm water.

Tilt braising pans only – Wash front, back, sides and splash guards with a soft cloth, warm water and mild detergent.

Are temperatures with +/- 5 degrees F of the desired setting.

Visually inspect doors to check for torn gaskets and seals.

Check hinges handles, knobs or grates monthly.

Combi Oven Maintenance

Because combi ovens relies on steam to cook foods, it will be required to perform regular deliming maintenance to prevent scale buildup. Many combi ovens include an automatic cleaning feature. The equipment manual will contain more detailed information on the types of cleaning cycles your combi oven requires. Contractors should reference the manual cleaning schedules and document proper cleaning of each combi oven in coordination with the owners scheduled cleanings. Cleaning should be as follows if not expressed in the owner’s manual:

Monthly Combi oven

Clean racks and interiors

Remove and clean drip tray

Clean and sanitize food probe

Wipe down door gasket with approved cleaner

Delime the steam generator

Remove and clean air filters

Inspect drain lines

Check door gasket for tears

Inspect door hinges for signs of wear

Visually inspect doors to check for torn gaskets and seals.

Check hinges handles, knobs or grates monthly.

Are temperatures with +/- 5 degrees F of the desired setting.

Food Prep Equipment

Wash bowls, containers and all attachments in warm water and mild detergent after use.

Clean the machine and base with warm water, mild detergent and a soft cloth or small brush after use (refer to owner's manual for specific instructions).

Sanitize and dry the machine after use.

Visually inspect doors to check for torn gaskets and seals.

Ware washers

Drain water from the unit.

Remove and clean wash arms with warm water, mild detergent and soft cloth or brush.

Remove and clean curtains with warm water, mild detergent and a soft cloth or brush.

Record the internal temperatures of each unit.

Are temperatures with +/- 5 degrees F of the desired setting.

Beverage & Coffee Machines

Clean exteriors of coffee and beverage machines with mild detergent, warm water and a soft cloth.

Clean or replace coffee machine filters at least once every month.

Clean syrup connectors on beverage dispensers by soaking them in manufacturer-recommended cleaning solution and sanitizer (refer to these general instructions or the owner's manuals).

Descale coffee machines every four to six weeks (refer to these general descaling instructions or the owner's manuals).

Are temperatures with +/- 5 degrees F of the desired setting.

Visually inspect doors to check for torn gaskets and seals.

Check hinges handles, knobs or grates monthly.

Are temperatures with +/- 5 degrees F of the desired setting.

Meat Slicer

Monthly Lubrication is required per device

The motor and knife bearings are permanently lubricated - do not add oil or grease. To insure continued smooth operation of sliding parts, use the oil supplied with the slicer or a light mineral oil as follows:

Apply about ten drops of oil to platform shaft every two months. NOTE: Shaft must be clean before lubricating.

https://www.partstown.com/about-us/how-to-clean-a-commercial-coffee-machine#CleaningFilter https://www.partstown.com/about-us/how-to-clean-a-fountain-dispenser#Weekly https://www.partstown.com/about-us/how-to-clean-a-commercial-coffee-machine#Descaling

Apply 2-3 drops of oil to food pusher shaft and knife cover shaft after each cleaning.

Sharpen blade as needed.

INSPECTING THE SLICER FOR DAMAGED OR BROKEN PARTS INCLUDING

GASKETS & SEALS. A thorough visual inspection should be made of the entire slicer and its parts. Inspect all components often and for an authorized service agent to inspect the entire slicer at least every 6 months, including all parts that are detachable for cleaning and sanitizing. This inspection should include looking for damaged parts, broken seals or gaskets, and areas that may be more difficult to clean and sanitize.

Garbage Disposals

Like any other piece of commercial kitchen equipment, though, garbage disposals require some preventative and planned maintenance to ensure they have long, productive service lives. Following inspections will be verified monthly:

Check to see if hoses and neck pieces are in place

Check for tight belts

Check for water leakage

Check for excessive wear

Check operation of controls

Check for proper amperage draw

Check for proper water flow when on

Check for vibration or noise

Check for obstructions or damage to blade assembly

Check for clogged drains

Check Garbage disposal supports for wear

Check drain seals and drain seals

General Preventative Maintenance

Date:_____________________

Inspection Completion Date Corrective Action

Technician:____________________________________________________________

Hours of operation & Reporting for Duty: Contractor staff shall report for duty to the designated locations for each campus to be established by the Contracting Officer

Representative (COR). The contractors shall review the required tasks and scheduling with the Facilities and Engineering supervisor Point Of Contact (POC) prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be an 8-hour day beginning at 8:00am. Hours may be adjusted/flexed to fit each campuses need.

This will be determined by the COR and be presented in written format for any schedule changes.

Reporting Requirements: Upon completion of work, the Contractor shall document services electronically or written in a legible format and provide to the COR. If services are performed after normal businesses hours, the Contractor shall report to the VA site manager or designee. Contractor to provide the service report to the COR on the next business day (with the signature of the VA site manager) to substantiate hours work performed.

Invoicing: Contractor to submit invoicing within monthly intervals. Invoicing is to be line itemed and as detailed as possible. Labor hours are to be clearly marked by trade. Items that are not included in afore mentioned services agreement are not to be invoiced through this contract.

Invoicing will be reviewed by the Contracting Officer Representative (COR) for authenticity.

Items not to be billed to this contract will be equipment damage, storage fees, fuel fees, rental costs, unverified hours, travel cost, additional fees, taxes, etc. Invoices will be rejected and be required to be resubmitted if errors are detected.

Ordering Activities and Officers: The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. Purchase of materials, orders or additional service will be documented and coordinated through the

COR.

Safety and Security Precautions:

a. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational

Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and

1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b. Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated Clinics.

c. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

d. No flammable liquids shall be stored in non-designated areas or used in the medical center without communication and written approval from the

Contracting Officer Representative (COR).

e. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping, or seeping of fluids.

f. The Contractor shall receive from the COR a permit for all cutting, welding, soldering, or “Hot Work” of any kind. All permits shall be prominently displayed during all activities.

g. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

HAZARDOUS MATERIAL REPORTING:

a. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40

CFR’s 355, 370, & 372) to be stored and used on this Medical Center.

Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration.

b. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical Representative.

c. In the event of a spill, Contractor shall immediately notify the Contracting

Officer’s Technical Representative as well as the Contracting Officer. The

Contractor shall be solely responsible for the expense of any cleanup and / or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited in building or on the campus grounds. Contractors found smoking in/on campus, in their vehicles will be removed from campus and contractors supervision notified.

Service Calls: Contractor’s to provide emergency contacts, standard point of contacts name, phone number and email address for contractor POC.

Changes. Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer.

Overtime: Overtime shall be approved by the COR or his/her designated representative prior to services being rendered.

Badges and Parking: Contractor personnel are required to wear identification (I. D.)

badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The

Government shall not validate or reimburse for parking violations under any circumstance.

At the Loch Raven Campus, Contractors will park along the designated contractors parking area The Alameda. Contractors may temporarily park vehicles closer to buildings for “drop off” purposes that do not exceed 30 minutes per day unless otherwise discussed with the COR. Contractors may not offload and leave vehicles in the loading dock location.

At the Baltimore Veterans Administration Hospital, Contractors may park along any adjacent street location legally available for parking. Contractors may not park in the garage beneath the building. Offloading time will be 30 minutes per day on the rear loading dock. Contractors may not offload and leave vehicles in the loading dock location.

At the Perry Point Campus, there are currently no restrictions to parking near building 17H. Contractors may find the closest available parking space to facilitate completion of the days task at that campus. Contractors may not offload and leave vehicles in the loading dock location longer than 30 minutes.

National Holidays: Listed below are the eleven national holidays:

New Year’s Day January 1

Martin Luther King ‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Also included would be any day specifically declared by the President of the United States of America as a National holiday.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Perry Point VA Medical Center

Preventive and Service Maintenance Kitchen Equipment 4 Days per Month See Statement of Work for Equipment List

Contract Period: Base POP Begin: 06-10-2024 POP End: 06-09-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and

Rebuilding of Equipment - Food Preparation and Serving Equipment

Baltimore VA Medical Center Preventive and Service Maintenance Kitchen Equipment

4 Days per Month See Statement of Work for Equipment List Contract Period: Base

POP Begin: 06-10-2024 POP End: 06-09-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Loch Raven VA Medical Center Preventive and Service Maintenance Kitchen Equipment 4 Days per Month

See Statement of Work for Equipment List Contract Period: Base POP Begin: 06-10-2024

POP End: 06-09-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Unscheduled Maintenance and Repairs/Replacement outside of PM schedule (Including Emergency Calls)

Funds will be added to this CLIN as needs are identified and approved from Service/Contracting Contract Period: Base

POP Begin: 06-10-2024 POP End: 06-09-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Perry Point VA Medical Center Preventive and Service Maintenance Kitchen Equipment 4 Days per Month

See Statement of Work for Equipment List Contract Period: Base POP Begin: 06-10-2025

POP End: 06-09-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Baltimore VA Medical Center

Preventive and Service Maintenance Kitchen Equipment 4 Days per Month See Statement of Work for Equipment List

Contract Period: Base POP Begin: 06-10-2025 POP End: 06-09-2026

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Loch Raven VA Medical Center Preventive and Service Maintenance Kitchen Equipment

4 Days per Month

See Statement of Work for Equipment List Contract Period: Base

POP Begin: 06-10-2025 POP End: 06-09-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Unscheduled Maintenance and Repairs/Replacement outside of PM schedule (Including Emergency Calls) Funds will be added to this CLIN as needs are identified and approved from Service/Contracting Contract Period: Base POP Begin: 06-10-2025

POP End: 06-09-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations…