36C24524B0020_1.docx

36C24524B0020

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24524B0020 X 10-31-2024 540-22-115 Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 90C

NCO 5

1540 Spring Valley Dr.

Huntington

WV

25704

Aaron Morrison 304-429-6741 x2432 The contractor shall provide all resources necessary to accomplish a construction project titled "Provide VAV Boxes for OR, Oncology and Eye Clinic Project 540-22-115" described per the provided specifications and drawings. The project scope includes the installation of (10) Variable Air Volume (VAV) boxes, duct work, piping, control work, and commissioning of the system. Prior to commencing work, general contractor shall provide proof that an OSHA Certified "Competent Person" CP (29CFR 1926.20 (b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

Project Name: Provide VAV Boxes for OR, Oncology, and Eye Clinic Project Number: 540-22-115 Attachments: Drawings/Specifications, General Conditions, ICRA/PCRA, Wage Determination

The solicitation and any amendments are available electronically on the SAMS Website (http:/www.sam.gov).

Bidders are cautioned that it is their responsibility to access the website for any amendments that may be issued under this solicitation. Pricing shall be submitted utilizing the bid schedule included in the solicitation.

All requests for information about this solicitation must be in writing and received prior to 1:00 p.m.

November 14, 2024 to allow for amendment issuance prior to bid due date. Requests for information shall be submitted via email to aaron.morrison@va.gov and include return contact information including email and telephone number.

IAW FAR 36.204 the magnitude for construction for this project is between $100,000 and $250,000.

It is strongly recommended that bidders send a representative to attend the pre-bid site visit on November 7, 2024 at 1 p.m. at the VA Medical Center, FMS Building, 1 Medical Drive Clarksburg, WV 26301. We will meet outside of the FMS Building. Individual site visits will not be conducted.

This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside pursuant to 30USC 8127 (d) and PL 109-461.

The SDVOSB status must be verified prior to submitting a bid in accordance with VAAR 819.7003.

Contractors are reminded that they are responsible for obtaining required State and Local Licenses as well as the payment of Local Business and Occupation (B&O) Taxes.

A public bid opening will be held at 3 p. m. December 5th, 2024 in the Contracting Offices located at 513 Rosebud Plaza Clarksburg, WV 26301. Electronic submissions will not be accepted. A single award will be made to the responsive/responsible bidder whose bid, conforming to the invitation, will be most advantageous to the government, considering only bid price. Award shall not be made until all required approvals have been obtained and award otherwise conforms to FA 14.103-2.

x 52.211-10 X

3:00 PM

EST

12-05-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid Item 1 (BASE BID) $________________________ Bid Item 2 (Deduct Alternate 1) $__________________ Department of Veterans Affairs Network Contracting Office 5 (NCO 5) Satelite Office 1540 Spring Valley Drive Huntington

WV

25704

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

Aaron Morrison

VA-VHA-RPOE-2023-0117

Table of Contents

SCOPE OF WORK

1. PROJECT DATA:

a. TITLE: “Provide VAVs for OR Oncology and Eye Clinic”

b. BUILDING/FACILITY: Building 1, LAJVAMC

c. PROJECT NO: 540-22-115

d. CONSTRUCTION DURATION: 90 Days after Notice to Proceed

2. GENERAL SCOPE:

This project will provide and install ten (10) Variable Air Volume (VAV) boxes, i.e., four (4) for the OR area, four (4) for the Eye Clinic and two (2) for the Oncology Department of the Louis A. Johnson VAMC. Deductible Alternate: All the work associated with Oncology Department including pretest and modification of the existing HVAC system, installation of new VAV boxes, duct work, piping, control work, and commissioning of the system. The project shall occur within an active medical center, and the contractor shall comply with all infection prevention measures as described below. All work shall be conducted per the requirements of this scope of work and all drawings and specifications.

All work must be completed within 90 calendar days, beginning on the day of the Notice to Proceed and concluding upon final cleaning and VA occupancy. Work hours shall be 5:00 pm-12:00 am (workdays and hours may be flexible). For oncology and surgical areas (drawings md101, md102, mh101, and mh102): work shall be done on the weekends (Friday 5 pm through 6 am Monday morning). For eye-clinic and other areas (drawings md101 and mh101): work shall be done weekday after hours/and/ or weekends. Coordinate with COR for each area and sequence of work. Requests for work outside of these days/times shall be made to the Contracting Officer’s Representative at least 72 hours in advance.

Contractor will be responsible to coordinate and schedule work to minimize duration of any shutdowns and shall be expected to plan work during off duty hours of the hospital. Construction Phasing may be required to ensure access to the buildings at all times for facility’s fire protection requirements and to meet the requirements of regulatory codes, laws, etc. All work pertaining to the first phase of work shall be completed and accepted by the VA prior to approval to begin work in the second phase Class IV Infection Prevention measures shall be implemented and maintained as required throughout the duration of work. The Contractor is required to inspect and maintain infection prevention measures at all times.

The work includes all materials, equipment, supervision, and personnel necessary to accomplish the job to as shown on the drawings and installation of new as shown on the drawings and perform work specified herein and comply with VA specifications and VA regulations, procedures, and conditions for work at the medical center and any applicable codes as per requirements of all governing agencies. The contractor shall be responsible for all labor, supervision, materials, equipment, and tools necessary to complete this work. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. The contractor shall clean the work area daily and secure all tools for patient safety.

The VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

3. GENERAL CONDITIONS AND DEFINITIONS:

1) COR: Contracting Officer’s Representative. V.A. employee of VAMC Facilities and Engineering Service officially assigned to act as Project Manager and Inspector on behalf of VAMC and Contracting Officer. COR shall be “First Point of Contact” on all matters concerning contract work for subject Project.

2) Coordinate all administrative and construction requirements exclusively with or through assigned COR of VAMC Facilities and Engineering Service; and. neither discuss contract work with, nor take any directives concerning contract work from any other person than COR unless specifically permitted and authorized to do so.

3) PROVIDE: Whenever used throughout Scope of Work, term “Provide” is to be understood to mean -Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and Install in accordance with Contract Scope of Work, Drawings, Specifications, and Manufacturer’s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

4) Definition of Terms Remove and Demolish with respect to subject project work:

a) Remove - shall be understood to mean that existing object or system shall be carefully disassembled or dismounted in serviceable condition, without being damaged, shall remain VAMC property, and be either turned-over to VAMC, or stored as directed, all with intention of remounting or reusing item again in future.

b) Demolish - shall be understood to mean that existing object or system shall be carefully broken-up or torn-down, using most conservative demolition methods possible, all to avoid causing excessive dust or noise in hospital environment. Demolished objects or systems shall no longer remain VAMC property and shall be hauled away from VAMC on same day as demolition, and disposed of in accordance with Federal, State, and Local Statutes.

5) Unless specified otherwise, all electrical work shall be done in accordance with NFPA, National Fire Codes (NFC) Standard 70, National Electrical Code (NEC), and related NFC electrical codes.

6) Contractor shall seal drilled holes with NFPA approved fire-stopping caulking. Caulking work will be approved by VA fire safety officer before project is considered complete. Contractor to seal all penetrations in walls and ceilings affected by demolition/construction work.

7) All electrical work such as pulling-in of wires and cables, circuit-breaker work, installing electrical devices and disconnect switches, working in electrical panels, and making of all electrical connections shall be done by certified electrical journeymen, known, and formally documented to be qualified in and experienced in electrical work.

8) Coordinate all mid-day utility shutdowns with VA COR with at least 2 weeks’ notice. Coordinate all after-hours utility shutdowns with VA COR with at least 72 hours’ notice.

9) Remove all debris and clean work site immediately upon completion of the work shift.

10) Establish an execution plan to ensure there are no disruptions of patient activities. Coordinate with VA COR for the plan and execution procedures.

4. DETAILED REQUIREMENTS:

INFECTION PREVENTION

1) All demolished materials shall become property of the Contractor and shall be disposed of by them off government property daily. VA dumpsters may not be used.

2) All demolition work shall be done in accordance with the Scope of Work. Coordinate with VA COR for any special requirements or discrepancies.

3) The Contractor shall adhere to requirements as stipulated in the Infection Control Risk Assessment (ICRA) form for Class III construction work. Infection Prevention measures shall be constructed and installed during work hours, and no construction work shall begin until approval is granted by the Contracting Officer’s Representative. ICRA Class III Infection Control Measures are below:

a. Perform work activity in a manner that does not create dust.

b. Immediately replace any ceiling tile, close access panels, etc., upon completion of work.

c. Any materials and equipment being brought into the facility must be free of contaminants and loose material.

d. Provide active means to control airborne dust from dispersing into occupied areas and/or water mist surface to control dust (e.g., Mobile Dust Containment Cart or some other system).

e. Ensure worker clothing is clean and free of visible dust before leaving the work area.

f. Remove or isolate air diffusers (supply and return) to protect the HVAC system from dust and reduce air turbulence. Rebalance system to address diffuser isolation.

g. When the work involves or impacts potable water systems including stagnation due to reduced usage, the piping shall be flushed twice a week or isolated from the main system.

h. Seal doors to prevent dust migration.

i. Contain all trash and debris in the work area. Perform daily cleaning and disposal of trash (covered) from work area using an identified exit route.

j. Any equipment, tools, or materials removed from the work area must be in sealed containers and/or cleaned of dust and debris prior to removal from the area.

k. Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area.

l. Install a sticky (dust collection) mat at entrance of contained work area based on facility policy. Sticky mats must be changed routinely and when visibly soiled.

m. Maintain clean surroundings when area is not contained by damp mopping or HEPA vacuuming surfaces at least daily.

n. Ensure availability of equipment for cleaning hands.

o. Construct and complete critical barriers meeting NFPA 241 requirements. Barriers must extend to the ceiling or if ceiling tile is removed, to the deck above.

p. All (plastic or hard) barrier construction activities must be completed in a manner that prevents dust release. Plastic barriers must be effectively affixed to floor and ceiling (or floor/roof deck above) and secure from movement or damage.

q. Seal all penetrations in containment barriers, including floors and ceiling, using approved materials (UL schedule firestop if applicable for barrier type).

r. Maintain .01 inches /water gauge negative pressurization of the entire workspace by use of HEPA exhaust air systems directed outdoors (unless a work specific waiver is approved by VHA’s Office of Healthcare Engineering); this must be maintained continuously 24/7 for the duration of the project. Exhaust discharged directly to the outdoors that is 25 feet or greater from entrances, air intakes and windows is not required to be HEPA-filtered. Exhausting discharged air into shared or recirculating HVAC systems, or other shared exhaust systems (e.g., bathroom exhaust) is prohibited.

s. Install a differential pressure sensing device (e.g., magnehelic, manometer, or digital monitoring) on exterior of work containment to continually monitor and document negative pressurization. The “ball in the wall” or similar apparatus are not acceptable.

t. Barriers must be hard barriers unless temporary to install final barrier.

u. Containment must include an anteroom to ensure pressure control. Anteroom must be large enough for equipment staging, cart cleaning, workers’ PPE and cleaning.

v. Worker clothing and/or PPE must be removed or clean and free of visible dust before leaving the work area anteroom. HEPA vacuuming of clothing or use of cover suits is acceptable.

w. Workers must wear shoe covers or have a method to clean shoes in anteroom. Shoe covers must be removed prior to exiting the anteroom to the occupied space (non-work area). Damaged shoe covers must be changed immediately.

4) Clean and vacuum work site at the conclusion of each activity. If dirt or debris resulting from contract work is tracked outside the work site, clean immediately. Cleaning equipment will not be provided by the VA. Transport all materials using a tightly sealed container.

5) Construction areas must be inspected by an infection preventionist and engineering representative (and others as determined by the facility) for final activity/project close out and removal of infection prevention and control measures.

a. Work Area Cleaning:

i. Clean work areas including all environmental surfaces, high horizontal surfaces, and flooring materials.

ii. Check all supply and return air registers for dust accumulation on upper surfaces as well as air diffuser surfaces.

b. Removal of Critical Barriers:

i. Critical barriers must remain in place during all work involving drywall removal, creation of dust and activities beyond simple touch-up work. The barrier may NOT be removed until a work area cleaning has been performed. Additional cleaning may be needed after removal of barrier.

ii. All (plastic or hard) barrier removal activities must be completed in a manner that prevents dust release. Use the following precautions when removing hard barriers:

1. Carefully remove screws and painter tape.

2. If dust will be generated during screw removal, use hand-held HEPA vacuum.

3. Drywall cutting is prohibited during removal process.

4. Clean all stud tracks with HEPA vacuum before removing outer hard barrier.

5. Use a plastic barrier to enclose area if dust could be generated.

c. Negative Air Requirements:

i. The use of negative air must be designed to remove contaminants from the work area.

ii. Negative air devices (fans, filters, monitoring and documentation equipment) must remain operational at all times and in place for a period after completion of dust creating activities to remove contaminants from the work area and before removal of critical barriers.

d. HVAC systems:

i. Upon removal of critical barriers, remove isolation of HVAC system in areas where work is being performed.

ii. Verify that HVAC systems are clean and operational.

iii. Verify and document through a TAB the HVAC systems meets original airflow and air exchange design specifications.

e. Water systems:

i. Until the potable water system is activated and in use, flushing shall continue at least twice per week in accordance with VHA Directive 1061.

DEMOLITION

1) For all items scheduled for demolition:

a. Coordinate with owner's representative regarding which items are to be protected, salvaged, and/or discarded.

2) Scheduling & sequencing of the work:

a. Prior to commencement of any work on the project, the contractor shall meet with the owner's representative and a representative of the "end user" to discuss and formulate a scheduling/sequencing of the work plan to minimize the disruption of ongoing services/activities within the areas of the work. Before commencement of the work the contractor shall develop a written plan of scheduling/sequencing indicating target dates for certain phases on the work and associated selective demolition provide copies to owner’s representative, end user and architect.

3) Electrical components:

a. Coordinate removal of electrical systems and components with electrical drawings. Remove any existing wire mold. All cabling to run inside walls.

4) Mechanical components:

a. Coordinate removal of mechanical systems and components with mechanical drawings.

5) Contractor shall provide coordination drawings after the demolition work. Provide all systems in coordination with the site conditions as part of this contract. Maintain continuity of HVAC, plumbing, and electrical systems etc.

6) Under no circumstance shall the work performed under this contract adversely affect adjacent areas not part of this contract.

7) Maintain existing systems as necessary to continue normal operations. All service interruptions shall be at owner's convenience. Requests for service interruptions occurring during Medical Center service hours shall be made a minimum of 14 days prior to anticipated date; Requests for service interruptions occurring outside of Medical Center service hours shall be made a minimum of 72 hours prior to anticipated date.

8) If suspected asbestos-containing materials are encountered in the course of the work, the contractor shall cease work with the suspect material and await direction from the COR.

9) All demolished equipment and rubbish shall be cleared, transported, and disposed of in a lawful and responsible manner.

10) The contractor shall pre-test the existing HVAC systems including air handling units, variable air supply volume boxes, exhaust volume control box, etc., before the demolition work.

11) Remove and reinstall ceiling grid and acoustical ceiling tiles after the installation of the new vav boxes. General contractor shall replace any damage tiles and/or ceiling grid to match the existing.

CONSTRUCTION

1) Before submitting bid, the contractor shall visit the job site and examine and become fully acquainted with the existing conditions relating to the services, systems, site, and building. (all services that are supporting the adjoining areas should be maintained at all times).

2) The contractor shall furnish and install all supports, hangers, boxes, duct work, piping, the contractor shall furnish and install all supports, hangers, boxes, duct work, piping, wiring, etc., as required by trade, and shall perform demolition and modification work, as required for complete and operable systems without additional cost to the owner.

3) Contractor shall arrange for all certificates, inspections, etc., for all work done under this contract.

4) All work shall be done in compliance with all laws, ordinances, codes, etc. of any governing body having jurisdiction and in full compliance with VA Medical Center regulations and requirements.

5) All applicable items shall bear the underwriters laboratories (UL) label and shall be factory mutual approved. All equipment shall be new unless specifically noted otherwise on the drawings.

6) All work shall be carefully coordinated with all trades involved, and the contractor shall provide proper connections, fittings, valves, piping, etc., for all equipment furnished by the owner or the trades involved in this contract.

7) Drawings are to be considered diagrammatic and do not necessarily indicate the actual location or routing of equipment, piping, or ductwork. Drawings shall be followed as closely as conditions allow to complete the intent of the contract. Contractor shall make minor adjustments, offsets, elbows or resizing of ducts (while maintaining equivalent free area) as required by actual field conditions. The right is reserved by the engineer to make minor changes in locations and arrangements, when required by job development, without additional compensation to the contractor.

8) The contractor shall submit shop drawings of manufactured items required on this project, as required by the specification. A minimum of 8 copies shall be submitted. Sheet metal shop drawings shall be submitted at minimum 1/4" scale. Sheet metal shop drawings shall include one electronic copy (cd), and two hard copies (reproducible blackline prints). Engineer's approval of shop or setting drawings shall only be construed to apply to general layout and conformance to the design concept of the project and for compliance with the general requirements of the contract documents. The responsibility of any deviations from the requirements of the contract documents shall remain the contractors’, unless contractor has, in writing, specifically called the engineer's attention to such deviations at the time of submission and has received the engineer's written approval of such deviations.

9) General contractor to provide all required temporary utilities and pay for all temporary and permanent utilities up to substantial completion, when installed work is ready for start-up and pre-functional tests.

10) The HVAC contractor shall perform all cutting and patching as required for their respective work, except that structurally framed openings shall be cut and framed by the general contractor. All holes in masonry, floors, and walls shall be core drilled. Edges of trenches in existing concrete floors shall be saw cut. Maintain fire rating of floors and walls.

11) Manufacturer's names given for equipment are used for the basis of selection, not with intent to limit competition, unless noted otherwise. Equivalent equipment of other manufacturers will be considered for acceptance and installation.

12) All existing and new wall penetrations will be completely sealed with approved UL listed fire stopping materials. Contractor shall provide fire stopping submittals for approval.

13) All existing duct work to remain as shown in this project shall be pressure tested, and provide modification as required. Contractor shall perform air balance.

14) All new HVAC system(s) shall be interlocked with existing building automation systems.

15) Provide manual balancing damper at each diffuser and grille. Install balancing dampers as close to branch takeoff as possible.

16) Locate and identify all concealed building systems prior to execution of this work including cutting, excavating, and/or removing any part of the system components for the building construction. Carefully perform all work to prevent damage to the concealed systems or structure. Any such damage or injuries resulting from performance of the work of this contract is the sole responsibility of the contractor.

17) Demonstrate system operation to owner.

18) All work shall be performed by qualified mechanics, specializing in their particular trade, utilizing proper tools and techniques to accomplish the work. All work shall be of the highest quality, consistent with the industry's best practices. Work judged to be substandard shall be removed and re-done at contractor's expense.

19) All piping and ducts in finished rooms or spaces shall be concealed in a furred chase or above the suspended ceiling.

20) Total static pressure noted in the schedules includes duct system, terminal units, filters, coils, etc.

21) For typical water and hydronic piping connections to equipment see standard equipment details.

22) Provide seismic-restraint hangers and support for all HVAC systems, duct work, piping, etc. As per seismic design of buildings standard and as per VA medical center design guidelines.

23) Water pipe connections to air heating and cooling coils shall be made to provide counter flow between water and air.

24) The contractor shall perform a pre-construction and post-construction testing and balancing (TAB) for the complete existing HVAC systems serving these areas, i.e., eye clinic, oncology and ORs (surgery rooms) areas. Scope includes AHU(s), fans, vav boxes and air devices to comply with the following latest VA design manual requirements, patient risk “Category-IV, High Risk", category-"C"

a. VHA infection control risk assessment for construction, renovation, and maintenance manual (VHA-ICRA-2023)

b. VHA pre-construction risk assessment (PCRA)

25) The general contractor shall submit a final tab report for the new area of work for COR's review.

26) Submit to owner: final approved "as-built" drawings, all "test-check-and start-up" certificates, O&M documentation as per ASHRAE guideline 4, approved balancing reports, warranty certificates, final punch list response indicating resolution of all issues, receipt for submission of all spare filters, sprinklers, manuals, parts, etc., and receipt for owner instruction. Also provide the drawings in AutoCAD format on cd.

27) Coordination drawings:

a. Submit coordination drawings, at a minimum of 1/4'' scale, of all trades including but not limited to equipment, architectural items, structural members, sheet metal ductwork, piping, light fixtures, conduits, cable trays, fire protection and alarm systems, security devices and metal gases system, etc. For renovation of existing spaces and addition to existing building.

b. For renovation project, coordination drawings shall be based on the actual field conditions. Contractor shall ensure that work in each phase is carried out without any disruption of utilities to area in other phases.

c. Contractor shall field coordinate to provide temporary alternative feed of utilities to areas that are in operation before performing the demolition/relocation/ raising of utilities.

d. This work shall be carried out with minimum inconvenience/disruption of services.

COMMISIONING

1) Commissioning efforts should be coordinated by the general contractor with COR, shall include (at a minimum) the controls contractor, balancing contractor, factory representatives for the equipment manufacturers, and the mechanical contractor.

2) Commissioning shall be in accordance with ASHRAE "guideline 1", latest version.

3) Commissioning efforts shall be coordinated with LAJ VAMC COR and building operating personnel who shall be full participants in all operations. As part of this process, provide instruction period to owner designated personnel, demonstrating typical service, maintenance, and trouble-shooting procedures for the various systems. Instruction period shall be no less than eight (8) hours, scheduled at owner's convenience.

4) Commissioning shall include air handling units, return fans, exhaust fans, controls, air and water distribution systems, etc.

SAFETY PRECAUTIONS

A. Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

B. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

C. Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

D. No flammable liquids shall be stored or used in the VA facility.

E. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241.

F. All necessary precautions shall be taken by Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

END OF SCOPE OF WORK

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of drawings, specifications and contract forms may be obtained by general (prime) contractors interested in submitting bids direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the SAM website www.sam.gov under solicitation number 36C24524B0020. By registering at SAM, prime contractors, suppliers and subcontractors will have access to download plans, specifications and amendments.

(b) A Bid Guarantee is required for this solicitation. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office.

(d) Disclosure of the magnitude of construction: Between $100,000 and $250,000.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Instructions, Conditions and Other Statements to Bidders:

(e) Pricing shall be submitted utilizing the Bid Schedule, Continuation of Block 17 of SF-1442. Bidders are urged to type or print pricing legibly.

(f) Offers are to be valid for 120 calendar days for acceptance. Any offers less than 120 calendar days will not be considered and will be rejected as non-responsive.

(g) A formal site visit is scheduled for this solicitation on November 7, 2024, at 1:00 p.m. EST.

(h) Technical Questions: Questions of a technical nature must be provided in writing and shall be submitted by prospective bidders to attention: Aaron Morrison. Questions shall be submitted only via e-mail to: aaron.morrison@va.gov . The subject line must read: 36C24524B0020 Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions must be received no later than 1:00 p.m. EST, November 14, 2024. No telephone request will be honored. Any questions received after this time will NOT be considered and a response will NOT be given. All technical questions and Government responses will be posted on SAM in an amendment to the solicitation.

(i) Bidders whose bid contains a Teaming Agreement must provide the following information at time of bid:

· Legal name of company that will be teaming with the bidding firm

· Legal address of the company that will be teaming with the bidding firm

· Duns & Bradstreet number of the company that will be teaming with the bidding firm

· Copy of the System Award Management (SAM) document of the company that will be teaming with the bidding firm.

· Bidding firm must submit a narrative identifying exactly how the Teaming Agreement will be written defining each party’s role in the preparation process and clearly defines separate roles for the proposed prime contractor and for the proposed subcontractor and how the proposed bidder intends to totally control contract performance. The teaming subcontractor must not have a role in contract management, particularly, a role where the teaming subcontractor employees are the key personnel. The narrative needs to contain the listing of team members, responsibilities of the team members, duration, and responsibilities of the team lead contractor. All bonds must be in the bidder’s name. Failure to provide complete narrative describe above at time of bid will be considered non-responsive and their bid will be rejected.

Prior to award, should the lowest bidder indicate their bid contains a Teaming Agreement, the bidder has ten (10) calendar days to provide a duly executed Teaming Agreement acceptable to the Contracting Officer once the bidder is notified in writing. Failure to provide a duly executed Teaming Agreement within the required ten (10) calendar day timeframe will result in non-responsive bid and rejection of that bid.

(j) Safety or Environmental Violations and Experience Modification Rate

“All Bidders/Offeror’s shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offeror’s shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above may result in a determination of “Non-Responsibility” for the bidder/offeror. Failure to submit this information may result in a determination of “Non-Responsive” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

All bidders shall meet reporting requirements to be in compliance with VETS 4212 as outlined within the solicitation and as prescribed in FAR 52.222-37.

Failure to furnish the required information will be considered as Non-Responsive and will be cause for rejection.

An award will be made with reasonable promptness to the responsible bidder, whose bid, conforming to the invitation for bids, will be most advantageous to the government, considering only bid price and any price related factors included in the invitation. Award shall not be made until all required approvals have been obtained in accordance with FAR 14-103-2.

(k) All respondents must be registered in the System Award Management System (SAM) data base at time of bid submittal. Offerors must be verified in the Department of Veterans Affairs (VA), Center for Veterans Enterprise (CVE) at http://www.vetbiz.gov/ at time of bid offering in accordance with Veterans Affairs Acquisition Regulation (VAAR) Subpart 819.7003(b) . Any offeror not CVE or SAM verified at time of bid submittal will be disqualified and bid will be rejected.

(l) Limitations on Subcontracting - Monitoring and Compliance This solicitation includes (VAAR) 852.219-10, VA Notice of Service-Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records, or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(m) Infection Control Requirements.

Prior to issuance of the notice to proceed an approved Infection Control Risk Assessment (ICRA) plan must be submitted and approved. The plan will be strictly enforced to also include the completion of infection control training.

(n) A public bid opening will take place at 3:00 p.m. on December 5th, 2024, at the Contracting Offices located at 513 Rosebud Plaza, Clarksburg, WV 26301.

(o) VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

BIDDERS ARE REQUIRED TO COMPLETE AND SUBMIT THE FOLLOWING STATEMENT

(p) Contractor Certification: The Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals;

While performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States.