VA- Linthicum Office Pre-Bid Presentation.pptx

DEPARTMENT OF VETERANS AFFAIRS

Linthicum Office Space RLP Review Linthicum, MD RLP No. 36C24523R0083

Virtual Pre-Bid Conference July 30th 2024

Conference Agenda Welcome Please note: this meeting is being recorded Introductions Procurement Overview Review of RLP Package Due Diligence & Other Key Elements of the Lease Questions and Comments Linthicum, MD Linthicum Office

RLP 36C24523R0083

Questions

Questions received in writing prior to this conference will be addressed at the end of the presentation

Official Responses will be posted on SAM.GOV

INTRODUCTIONS

Department of Veterans Affairs (VA) Project Team

Mr. Christopher Tate, Lease Contract Specialist, NCO5 Mr. James MacIntyre, Lease Contracting Officer, NCO5

PROCUREMENT OVERVIEW:

Review of the RLP

PROJECT OVERVIEW

Full and Open Competition

Size and configuration Up to 8,425 NUSF Contiguous space on no more than two contiguous floors

Minimum of 40 parking spaces, reserved for the exclusive use of the Government Must be secured and lit in accordance with the Security Requirements set forth in RLP Exhibit A (Lease) Site must be controlled by the successful Offeror VA to lease premises for a term of 20 years Offeror finances the project through completion of construction

Mandatory offer requirements Offers Due: 6 August 2024 – 4:00 PM ET Submit only electronic offers(No Hardcopy submittals) To Christopher Tate/ James MacIntyre:

Volumes I & II – Technical Proposal: 1 or more Folders No Pricing Information!

Volume III – Price Proposal: 1 Folder Label files in each volume in the following fashion: “Offeror NAME_Description”. For Example, “ACE_V3.A-Form 1364 Initial” Email subject line to read “VA-Linthicum Email 1 of X_RLP#36C24523R0083_Offeror NAME” Items must be provided in correct order per RLP Paragraph 3.02C table Offers that do not comply specifically and correctly with RLP directions are at risk of being determined non-responsive

COMMUNICATIONS AND AWARD

VA may award based on initial offers VA may elect to establish a competitive range Negotiations may be conducted with only the most highly qualified bidders Price evaluation is based on Net Present Value (NPV) Price per NUSF basis (RLP Paragraph 4.05) Award occurs only upon execution of the Lease by the Contracting Officer

REQUIRED SUBMITTALS

RLP-Section 3.02 Technical and Price Proposal Requirements Receipt of Proposals (submittal due date/location) Three Volumes: I and II are your technical response; III is your price proposal, and IV is your supporting documents Must follow Submittal Checklist Timely Delivery RLP-Section 3.06 Ensure response addresses all items listed (subparagraphs A-AE)

HIGHLIGHTS

RLP-Section 3.07 TIA Turnkey Pricing to deliver the space as described in the RLP package

RLP Exhibit – labor standard provision, wage provision (Davis Bacon applies) Lessor’s responsibility to update and use current wage rates throughout the project

Conceptual Plans – Provide both CAD and PDF versions for VA review

PROCUREMENT OVERVIEW:

Agency Specific Requirements Typical Building Layout Base Building Shell

BUILDING CODES AND STANDARDS

The Lessor shall design and construct the building and site work in accordance with this solicitation, all applicable Federal regulations, local Building and Zoning Codes and ordinances, and applicable utility company requirements. The term "local building and zoning codes and ordinances," or similar text, shall be understood to mean the current codes and regulations as approved and administered by Authorities Having Jurisdiction (AHJ) at the project location at the time of permitting. Where there is a conflict between the various codes or standards, the most stringent shall apply.

List below not comprehensive:

Criteria for VA leased facilities Applicable state and local building codes The Joint Commission (TJC) NFPA standards LEED-NC Silver

ABAAS

VA Guidelines

OSHA

ASHRAE

ANSI/AIHA

DESIGN CONCEPT

“Show” us – submit detailed drawings and design graphics, site design “Tell” us – submit concise narrative descriptions detailing design benefits to VA Stick with the plan – plans and specifications not in accordance with the Government’s requirements may be deemed unacceptable and rejected

Line 27 = Total Estimated cost of Services & Utilities Items below line 27 are built into the shell rental rate.

GSA Form 1217 – Operating Expenses

SAM REGISTRATION

Demonstrate an active registration PDF of Offeror’s Representations & Certifications Registration is for offering entity Registration is for NAICS 531120

DAVIS BACON

The wages to be paid during performance under this lease contract must conform to the Department of Labor’s General Wage Decision No. MD 20230045, dated 05/17/2024, and as may be amended during the procurement and period of construction of the leased premises. It is the Lessor’s responsibility to obtain and maintain the most current rates.

The contractor shall submit within 10 calendar days of receipt of the award any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract to the Contracting Officer for approval. Including any additional classifications and wage rates.

RLP Paragraph 3.04 BUDGET SCOREKEEPING; OPERATING LEASE TREATMENT The Government will award a Lease pursuant to this RLP only if the Lease will score as an operating lease under Office of Management and Budget Circular A-11, Appendix B. Only offers that are compliant with operating lease limitations will be eligible for award.

OFF SITE-IMPROVEMENTS

The cost of off-site improvements will be borne by the Lessor. The Lessor is responsible for determining the cost of off-site improvements prior to lease award, and including the costs of off-site improvements in the proposed rent.

Development Requirements

DUE DILIGENCE

The Lessor acknowledges its duty to conduct reasonable site inspections for the proposed site. The Lessor warrants that it has considered all factors which a prudent, experienced bidder customarily uses in making judgments about site conditions, quantity, quality and methods of performing the particular work.

APPLICABLE LAW

Any provision in this Lease that purports to assign liability or require expenditure of funds to the Lessor shall be governed by the provisions of the Contract Disputes Act of 1978, 41 USC 601-613, Anti-Deficiency Act, 31 USC 1341, and the Federal Tort Claims Act, 28 USC 2671 et seq.

Offers must be in compliance with local zoning and other codes and applicable laws, as well.

Development Requirements

A few important points:

Read all parts of the RLP in their entirety.

Make certain all documents that require signature(s) have been signed by the authorized signatory for the Offering Entity.

The Offering Entity with the Offering Entity’s Unique Entity Identifier (UEI) must be registered in SAM and must be registered under the NAICS code for this procurement which is 531120. All documentation must be named consistently.

VA will not accept conditional offers.

Evidence of Capability to Perform – Financial Resources. You MUST submit the required information. ALL financial information MUST be included in the Technical Proposal. Materials sent separately will not be considered.

Submit a timely offer. Late submittals will not be considered.

Questions and answers will be published to SAM.Gov in the near future.

SUMMATION

THANK YOU

FOR ATTENDING

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