36C24521Q0090.docx

36C24521Q0090

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

11-20-2020 Veronica B. Dillard 410-691-1321 11-25-2020 4:00 pm

EST

Department of Veterans Affairs Regional Contracting Office-East Network Contracting Office (NCO) 849 International Drive Linthicum MD 21090

X

561710 $12 Million

N/A

Department of Veterans Affairs Washington DC VA Medical Center 50 Irving Street NW

Washington DC 20422

Department of Veterans Affairs Regional Contracting Office-East Network Contracting Office (NCO) 5 849 International Drive Linthicum MD 21090

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp invoice Setup Information 1-877-489-6135

See CONTINUATION Page Integrated Pest Management Services for the Washington, DC VA Medical Center and Supported Facilities in accordance with Statement of Work (SOW).

Period of Performance: Base Year plus Four (4) Options

**This requirement is being solicied as a total Service- Disabled Veteran-Own Small Business set-aside.

All questions must be emailed to Veronica.Dillard@va.gov by 11/23/20 at 11:00 am.

*Complete Section B.2 Price/Cost Schedule on Page 4.

See CONTINUATION Page

Veronica B. Dillard Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp invoice Setup Information 1-877-489-6135 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed Monday-Friday, five days per week through the hours of operation at VA Medical Center and Fisher House, 50th Irving Street, NW, Washington, DC 20422.

Contract Period: Base POP Begin: 12-01-2020 POP End: 11-30-2021

LOCAL STOCK NUMBER: N/A

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Community Clinic - Southeast (2,500 sf), 820 Chesapeake Street, Southeast, Washington, DC 20032-3428

POP Begin: 12-01-2020

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Montgomery County CBOC - (11,600 sf) 15810 Gaither Drive, Shady Grove Development Park Suite 130, Gaithersburg, MD 20877-1429

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Charlotte Hall VA Clinic - (3,200 sf) 29431 Charlotte Hall Road, Charlotte Hall, MD 20622-3042

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Southern PG County Outpatient Clinic (10,000 sf) 5801 Allentown Road Suites 104 and 106, Camp Springs, MD 20746-4563

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Franklin Street VA Clinic (10,500 sf*) 1500 Franklin Street Northeast Community Resource & Referral Center (CRRC), Washington, DC 20018-2000

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Lexington Park VA Clinic (8,000 sf), 45870 East Run Boulevard, East Run Center Suite 300, Lexington Park, MD 20653-2383 Contract Period: Base

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. • Landover VA Clinic (5000 sq. ft. ) 1802 Brightseat Road, Suite 100, Landover, MD 20785. Contact: Elsie Carter @ 202 745-8000 Ext. 5-6617

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed Monday-Friday, five days per week through the hours of operation at VA Medical Center and Fisher House, 50th Irving Street, NW, Washington, DC 20422.

Contract Period: Option 1 POP Begin: 12-01-2021 POP End: 11-30-2022

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Community Clinic - Southeast (2,500 sf), 820 Chesapeake Street, Southeast, Washington, DC 20032-3428

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Montgomery County CBOC - (11,600 sf) 15810 Gaither Drive, Shady Grove Development Park Suite 130, Gaithersburg, MD 20877-1429

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Charlotte Hall VA Clinic - (3,200 sf) 29431 Charlotte Hall Road, Charlotte Hall, MD 20622-3042

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Southern PG County Outpatient Clinic (10,000 sf) 5801 Allentown Road Suites 104 and 106, Camp Springs, MD 20746-4563

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Franklin Street VA Clinic (10,500 sf*) 1500 Franklin Street Northeast Community Resource & Referral Center (CRRC), Washington, DC 20018-2000

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Lexington Park VA Clinic (8,000 sf), 45870 East Run Boulevard, Contract Period: Option 1

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Landover VA Clinic (5000 sq. ft. ) 1802 Brightseat Road, Suite 100, Landover, MD 20785. Contact: Elsie Carter @ 202 745-8000 Ext. 5-6617

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed Monday-Friday, five days per week through the hours of operation at VA Medical Center and Fisher House, 50th Irving Street, NW, Washington, DC 20422.

Contract Period: Option 2 POP Begin: 12-01-2022 POP End: 11-30-2023

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Community Clinic - Southeast (2,500 sf), 820 Chesapeake Street, Southeast, Washington, DC 20032-3428

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Montgomery County CBOC - (11,600 sf) 15810 Gaither Drive, Shady Grove Development Park Suite 130, Gaithersburg, MD 20877-1429

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Charlotte Hall VA Clinic - (3,200 sf) 29431 Charlotte Hall Road, Charlotte Hall, MD 20622-3042

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Southern PG County Outpatient Clinic (10,000 sf) 5801 Allentown Road Suites 104 and 106, Camp Springs, MD 20746-4563

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Franklin Street VA Clinic (10,500 sf*) 1500 Franklin Street Northeast Community Resource & Referral Center (CRRC), Washington, DC 20018-2000

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Lexington Park VA Clinic (8,000 sf), 45870 East Run Boulevard, Contract Period: Option 2

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Landover VA Clinic (5000 sq. ft. ) 1802 Brightseat Road, Suite 100, Landover, MD 20785. Contact: Elsie Carter @ 202 745-8000 Ext. 5-6617

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed Monday-Friday, five days per week through the hours of operation at VA Medical Center and Fisher House, 50th Irving Street, NW, Washington, DC 20422.

Contract Period: Option 3 POP Begin: 12-01-2023 POP End: 11-30-2024

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Community Clinic - Southeast (2,500 sf), 820 Chesapeake Street, Southeast, Washington, DC 20032-3428

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Montgomery County CBOC - (11,600 sf) 15810 Gaither Drive, Shady Grove Development Park Suite 130, Gaithersburg, MD 20877-1429

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Charlotte Hall VA Clinic - (3,200 sf) 29431 Charlotte Hall Road, Charlotte Hall, MD 20622-3042

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Southern PG County Outpatient Clinic (10,000 sf) 5801 Allentown Road Suites 104 and 106, Camp Springs, MD 20746-4563

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Franklin Street VA Clinic (10,500 sf*) 1500 Franklin Street Northeast Community Resource & Referral Center (CRRC), Washington, DC 20018-2000

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Lexington Park VA Clinic (8,000 sf), 45870 East Run Boulevard, Contract Period: Option 3

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Landover VA Clinic (5000 sq. ft. ) 1802 Brightseat Road, Suite 100, Landover, MD 20785. Contact: Elsie Carter @ 202 745-8000 Ext. 5-6617

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed Monday-Friday, five days per week through the hours of operation at VA Medical Center and Fisher House, 50th Irving Street, NW, Washington, DC 20422.

Contract Period: Option 4 POP Begin: 12-01-2024 POP End: 11-30-2025

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Community Clinic - Southeast (2,500 sf), 820 Chesapeake Street, Southeast, Washington, DC 20032-3428

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Montgomery County CBOC - (11,600 sf) 15810 Gaither Drive, Shady Grove Development Park Suite 130, Gaithersburg, MD 20877-1429

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Charlotte Hall VA Clinic - (3,200 sf) 29431 Charlotte Hall Road, Charlotte Hall, MD 20622-3042

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Southern PG County Outpatient Clinic (10,000 sf) 5801 Allentown Road Suites 104 and 106, Camp Springs, MD 20746-4563

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Franklin Street VA Clinic (10,500 sf) 1500 Franklin Street Northeast Community Resource & Referral Center (CRRC), Washington, DC 20018-2000

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Lexington Park VA Clinic (8,000 sf), 45870 East Run Boulevard, Contract Period: Option 4

Integrated Past Management services for the DC VA Medical Center (VAMC) and Supporting Facilities; Bed bug extermination shall be provided as needed. Services shall be performed monthly pre-scheduled by COR. Landover VA Clinic (5000 sq. ft. ) 1802 Brightseat Road, Suite 100, Landover, MD 20785. Contact: Elsie Carter @ 202 745-8000 Ext. 5-6617

B.3 STATEMENT OF WOPRK

INTERRATED PEST MANAGEMENT SERVICES

Furnish all labor, materials, tools, specialized equipment and supervision necessary to perform all acceptable Integrated Pest Management Services at the Department of Veterans Affairs Medical Center. Services provided will be in strict accordance with all terms, conditions, provisions, specifications, licensing requirements (Federal, State and Local), Animal Rescue League guidelines, ASPCA guidelines, IPM Program requirements and schedules of this solicitation for the Contract period.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1. SCOPE

a. Description of Program: This specification is part of a comprehensive integrated Pest Management (IPM) Program for the premises listed herein. IPM is a process for achieving long term, environmentally sound pest elimination through the use of a wide variety of technological and management practices. Control strategies in an IPM Program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pest.

b. Contractor Service Requirements The Contractor shall furnish all supervision, labor materials, and equipment necessary to accomplish the surveillance, trapping, pesticide application, and pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

c. Cleanup of Infestations When requested, the contractor will provide staff and materials to clean up specified areas of pest infestation. This clean-up will be done in a way that contains and controls dust so that it will not leave the area of the clean-up. This clean-up will eliminate any potential contagion from the specified pest. If needed for pricing, cleanup cost could be by square foot. Cleanup of interstitial or mechanical or crawl space areas may be a different cost than cleanup of habitable spaces.

2. TARGETED PEST CATORGIES

a. The contractor shall meet the performance expectations of the client in suppressing the following pests in Washington, DC pesticide applicator certification categories:

3. INITIAL BUILDING INSPECTIONS

The Contractor shall complete a thorough, initial inspection of each building or site at least five (5) working days prior to the starting date of the contract. The purpose of the initial inspection(s) is for the contractor to evaluate the pest control needs of all premises and to identify problem areas and any equipment, structural features, or management practices that are contribution to pest infestations. Access to building space shall be coordinated with the Contracting Officer Representative (COR).

4. PEST CONTROL PLAN

a. The Contractor shall submit to the Contracting Officer Representative (COR) a Pest Control Plan at least five (5) working days prior to the starting date of the contract. Upon receipt of the Pest Control Plan, the COR will render a recommendation within 2 working days to the Contracting Officer (CO) concerning the acceptability of the plan. If aspects of the Pest Control Plan are incomplete or disapproved, the contractor shall have two (2) working days to submit revisions.

b. The Contractor’s Pest Control Plan must be based on the facility’s Integrated Pest Management Plan and meet all requirements within the scope of this contract.

c. The Pest Control Plan will be based on Integrated Pest Management approach and guideline.

d. The Pest Control Plan shall consist of five parts as follows:

(1) Proposed Materials and Equipment for Service. The Contractor shall provide current labels and Material Safety Data Sheets (MSDS) of all pesticides to be used, and brand names of pesticide application equipment, rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, pest surveillance and detection equipment, and any other pest control devices of equipment that may be used to provide service.

(2) Proposed Methods for Monitoring and Surveillance. The Contractor shall describe methods and procedures to be used for identifying sites pest harborage and access, and for making objective assessments of pest population levels throughout the term of the contract. The Contractor will provide documentation depicting methods in which the Integrated Pest Management approach was applied in all pesticide service operations.

(3) Service Schedule for each Building or Site. The Contractor shall provide complete service

(5) Commercial Pesticide Applicator Certificates or Licenses.

(a) The Contractor shall provide photocopies of State-issued Commercial Pesticide Applicator Certificates or Licenses for every Contractor employee who will be applying on-site pesticides under this contract.

(b) The Contractor shall be responsible for carrying out work according to the approved Pest Control Plan. The Contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the approved Pest Control Plan, including additional or replacement pesticides and on-site service personnel.

5. RECORD KEEPING

The contractor shall be responsible for maintaining a pest control logbook or file for each building or site specified in this contract. These records shall be kept on-site and maintained on each visit by the Contractor. Each logbook or file shall contain at least the following items:

a. Pest Control Plan. A copy of the Contractor’s approved Pest Control Plan, including labels and MSDS for all pesticides used in the building, and names of all pest control devices and equipment used in the building, and the Contractor’s service schedules for the building.

b. Records. Pest Control Work and Inspection Report, or an equivalent. These forms will be used to advise the Contractor of routine service requests and to document the performance of all work, including emergency work. Upon completion of a service visit to the building or site, the contractor’s employee performing the service shall sign and date the record and return it to the logbook or file on the same or succeeding day of the services rendered. Monthly summary report shall be reported to the COR at each facility.

c. Contractor’s Service Report Forms. Customer copies of the Contractor’s Service Report Form, documenting all information on pesticide application required by statute in the jurisdiction where service is actually performed. These forms shall not be mandatory if all required information on pesticide application is included on the Pest Control Work and Inspection Report. At a minimum, the Service Reports will contain:

1) Specific location of reported activity.

2) Identification of pest

3) Analysis of pest activity and reasons for infestation

4) Listing of all non-chemical actions taken

5) Listing of chemicals used by name, EPA registration number, percentage of active ingredient applied, and amount of chemical applied

6) Method of application

7) Square footage of applications larger in size than spot application (defined as a surface treatment to an area of no more than two square feet).

8) Wind direction and speed and temperature if outside.

d. Treatment Report. Contractor shall furnish a daily treatment report after each inspection. Monthly service record reports should include any adverse findings, structural deficiencies and recommendations for corrective action to be reported to COR. Monthly reports should be received at the VA facility no later than 15 days of the following month.

6. MANNER AND TIME TO CONDUCT SERVICE

a. Time Frame of Service Visits. The Contractor shall perform routine pest control services that do not adversely affect patients and employee health or productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of the regularly scheduled hours set forth in the Pest Control Plan, the Contractor shall notify the COR at least one (1) day in advance.

b. Safety and Health

(1) The Contractor shall observe all safety precautions throughout the performance of this contract. All work shall comply with the applicable requirements of Title 29 Code of Federal Regulations (CFR) 1910, 29 CFR 1926, and 40 CFR 751. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

(2) The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

c. Special Entrance. Certain areas within some buildings may require special instructions for persons entering them. Any restriction associated with these special areas will be explained by the COR. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan.

d. Uniforms and Protective Clothing. All contractor personnel working in or around buildings designated under this contract shall wear distinctive uniform clothing. The contractor shall determine the need for and provide any personal protective items required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to United States (U.S.) Occupational Safety and Health Administration (OSHA) standards for the products being used.

e. Vehicles. Vehicles used by the contractor shall be identified in accordance with state and local regulations.

f. ID Badges. The VA requires that all Contractor personnel be subject to an appropriate Federal background screening, and must wear VA provided ID’s and must follow all VA procedures and policies including adherence with the now standing policy. All control employees must attend an initial orientation provided by VA staff for fire, safety and infection control.

7. REQUEST FOR URGENT SITUATION SERVICE

On occasion, the COR may request that the Contractor perform corrective, special or emergency service(s) that are beyond routine service requests to the CO. The contractor shall respond to these exceptional circumstances and complete the necessary work within a 4-hour response time, the contractor shall immediately notify COR and indicate an anticipated completion date.

8. CONTRACTOR PERSONNEL

Throughout the term of this contract, all Contractor personnel providing on-site pesticide application must maintain certification as Commercial Pesticide Applicators in the category of Industrial, Institutional, Structural, and Health Related pest control. Uncertified individuals working under the supervision of a Certified Applicator will not be permitted to apply pesticides under this contract.

9. USE OF PESTICIDES

The Contractor shall be responsible for application of pesticides according to the label. All pesticides used by the Contractor must be registered with the U.S. Environmental Protection Agency (EPA). Transport, handling and use of all pesticides shall be in strict accordance with the manufacturer’s label instructions and all applicable Federal, State, and Local laws and regulations. The Contractor shall adhere to the following rules for pesticide use:

a. Approved Products. The Contractor shall not apply any pesticide products that has not been included in the Pest Control Plan or approved in writing by the COR.

b. Pesticide Storage. The Contractor shall not store any pesticide product on the premises listed herein.

c. Pesticide Formulation. Contractors shall not formulate pesticides from concentrates on Department of Veterans Affairs (VA) property without written approval by the COR.

d. Application by Need. Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any inside or outside area shall not occur unless visual inspections or monitoring devices indicate the presence of pests in that specific area. Preventive pesticide treatments of areas where surveillance indicates a potential insect or rodent infestation are acceptable on a case-by-case basis. Written approval must be granted by the COR prior to any preventive pesticides application.

e. Minimization of Risk. When pesticide use is necessary the Contractor shall employ the least hazardous material, most precise application technique and minimum quantity of pesticide necessary to achieve.

10. INSECT CONTROL

a. Non-pesticide Methods of Control. The Contractor shall use non-pesticide methods of control wherever possible. For example:

(1) Portable HEPA filtered vacuums rather than pesticide sprays shall be used for initial clean-outs of cockroach infestations, for swarming (winged) ants and termites and for control of spiders in webs wherever possible.

(2) Trapping devices rather that pesticides sprays shall be used for indoor fly control wherever appropriate.

(3) Hot water delivery devices for weeds.

b. Application of Insecticides to Cracks and Crevices. As a general rule, the Contractor shall apply all insecticides as “crack and crevice” treatment only, defined in the contract as treatments in which the formulated insecticide is not visible to a bystander during or after the application process.

c. Application to Insecticides for Exposed Surfaces or as Space Sprays. Application of insecticides to exposed surfaces or as space sprays (including fogs, mists, and ultra-low volume applications) shall be restricted to unique situations where no alternative measures are practical. The Contractor shall obtain the approval of the COR prior to any application of insecticide to an exposed surface of any space spray treatment. No surface application or space spray shall be made while tenant personnel are present. The Contractor shall take all necessary precautions to ensure patient and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

d. Insecticide Bait Formulations. Bait formulations shall be used for cockroach and ant control wherever appropriate.

e. Monitoring. Sticky traps or other monitoring devices shall be used to guide and evaluate indoor pest control activity efforts wherever necessary.

f. Safety and Notification to Staff. All staff working in the area(s) to be treated will be pre-notified of the application, including the date, time, pest problem, and material to be applied with the exception of insect baits. Baits must be containerized or applied to cracks and crevices, or inaccessible voids. Exterior applications shall be scheduled for a time when staff, patients or visitors will not be present in the treatment area.

g. Special Areas of Concern: As a healthcare facility, all areas should be treated with extra precaution regarding the use of pesticides, however additional areas of concern consist of:

1) Patient Rooms: No treatment will be made to any room when patients are present with exception of insect baits. Baits must be containerized or applied to cracks and crevices, or inaccessible voids.

2) Animal Research. Use of pesticides in this area may affect research activities.

3) Food Service Areas. Use of pesticides in food service areas should be conducted with care to avoid contamination of food prep areas. Types of traps should also be carefully considered to avoid any pest debris entering the food (i.e. fly swatters may scatter pest detritus, so should not be used).

4) Child Daycare Center areas used for care of young children or residential facilities shall receive pre-notification at least 24 hours before any pesticide application is performed, with the exception of the use of insect baits, and must be posted following treatment with a sign at least 8 by 11 inches stating the date and time of the application, the product used, time when re-entry is allowed, and the name and contact information of the PCO or Contractor. The same requirements shall be followed in any exterior area specifically designated as a children’s play area.

11. RODENT CONTROL

a. Indoor Trapping. As a general rule, rodent control inside occupied buildings shall be accomplished with trapping devices only. All such devices shall be affected by routine cleaning and maintenance. Trapping devices shall be checked on a schedule approved by the COR. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses off-site, in an appropriate manner.

b. Use of Rodenticides. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside occupied buildings, the contractor shall obtain the approval of the COR prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

c. Use of Bait Boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:

(1) All bail box locations will be documented and provided to the COR

(2) All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

(3) The lids of all bait boxes shall be securely locked or fastened shut.

(4) All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

(5) Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

(6) All bait boxes shall be labeled on the inside with the Contractor’s business name and address and dated by the contractor’s technician at the time of installation and each servicing.

12. TRAPPING OF OTHER VERTEBRATE PESTS.

Must be accomplished in accordance with all Federal, State, and local laws. Disposal of trapped animals must be accomplished in the most feasible way possible.

13. STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS

Throughout the term of this contract, the Contractor shall be responsible for advising the COR about any structural, sanitary, or procedural modifications that would reduce pest food, water, harborage or access. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether or not the suggested modifications are implemented. The Contractor will not be held responsible for carrying out structural modifications as part of the pest control effort. However, minor applications of caulk and other sealing materials by the Contractor to eliminate pest harborage or access may be approved by the COR on a case-by-case basis. The Contractor shall obtain the approval of the COR prior to any application of sealing material or other structural modification.

14. PROGRAM EVALUATION

The COR will continually evaluate the progress of this contract in terms of effectiveness and safety and will require such changes as are necessary. The Contractor shall take prompt action to correct all identified deficiencies.

15. QUALITY CONTROL PROGRAM

The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within five (5) working days prior to the starting date of the contract, the Contractor shall submit a copy of this program to the CO. The program shall include at least the following items:

a. Inspection System. The Contractor’s quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR identifies the deficiencies.

b. Checklist. A quality control checklist shall be used in evaluating contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor, as well as every task required to be performed.

c. File. A quality control file shall contain a record of all inspections conducted by the Contractor and any corrective actions taken. The file shall be maintained throughout the term of the contract and made available to the COR upon request.

d. Inspector(s). The Contractor shall state the names responsible for performing the quality control inspections.

16. HOURS OF COVERAGE

Services typically range between 8:00a.m. and 4:30pm – Monday through Friday, however service may be required outside of those time periods. Emergency Service must be available on weekends and Federal holidays.

17. FEDERAL HOLIDAYS

National Holiday: The ten holidays observed by the Federal Government are:

New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Veterans Day, Christmas Day, Memorial Day, Independence Day, Thanksgiving Day and any other specifically declared by the President of the United States to be a National Holiday.

18. CONTRACT PERIOD

The contract is for base year plus one (1) four(4) one-year option periods that may be awarded at the discretion of the government. Period of performance is one year from the date of award. Prior to the end of period of performance, the government will notify contractor regarding exercising option period. Any work performed prior to notification of exercise of option period will be consider an unauthorized commitment.

19. LOCATIONS:

VA Medical Center and Fisher House 50th Irving Street, NW Washington, DC 20422 Point of Contact:

Shyrldine Edwards Contact Number: 202-251-4433 Seven days per week – Monday – Friday Monday – 9:00am to 11:00am Monday – 5:30pm to 8:30pm Tuesday – 5:00pm to 8:00pm Wednesday – 9:00am to 11:00am Wednesday- 5:30pm to 8:30pm Thursday - 5:00pm to 8:00pm Friday – 9:00am to 11:00am Friday- 5:30pm to 8:30pm Locations – Monthly Services

· Community Clinic – Southeast (2,500 sf)

· Montgomery County CBOC - (11,600 sf)

· Charlotte Hall VA Clinic - (3,200 sf)

· Southern PG County Outpatient Clinic (10,000 sf)

· Franklin Street VA Clinic (10,500 sf*)

· Lexington Park VA Clinic (8,000 sf)

· Landover VA Clinic, MD 1802 Brightseat Road, Suite 100 Landover, MD 20785 Contact: Elsie Carter @ 202 745-8000 Ext. 5-6617 The Contractor will provide as needed bed bug extermination services for all facilities listed. Contractor must be available for Emergency Service on weekends, Federal holidays and in the case of any bed bug sightings.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.