36C24520Q0602 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 09-15-2020

Department of Veterans Affairs

Network Contracting Office 5

Contracting Office (90C)

1 Med Center DR

Clarksburg WV 26301-4199

Department of Veterans Affairs

Network Contracting Office 5

Contracting Office (90C)

1 Med Center DR

Clarksburg WV 26301-4199

To all Offerors/Bidders

36C24520Q0602

09-07-2020

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 9/21/2020 @13:00 EDT

This amendment is to answer questions from vendors.

See continuation pages for details.

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Solicitation Questions 2

CONTINUATION PAGE

Solicitation

Section Page # Text Reference Question

1. B.4 PWS, Section

(4) Tasks, Task 4

20 Deliverable 4.1: Each monthly campaign should begin development in a timeframe to allow for submission for VHA Communications approval 60 days in advance (e.g. January’s Campaign should begin development in October or earlier). Qty: 12

If the period of performance is 12 months and the monthly campaigns must be approved 60 days in advance, what month will the first go-live campaign begin?

Answer: Third Month from award, allowing time for planning, approval and implementation

2. B.4 PWS, Section

(4) Tasks, Task 4

20 - 21 Deliverable 4.2: Every other month beginning the 2nd month of the contract. Campaign should begin development in a timeframe to allow for submission for VHA Communications approval 60 days in advance (e.g. January’s Campaign should begin development in October or earlier)

If the campaign approval requires 60 days, how can the campaign go-live within the second month of the contract?

Answer: Since November is a critical month (Veterans

Day) we would make the exception and expedite the approval process to meet the deadline to produce a cultural campaign for that month. Every other month thereafter would require the 60 day approval process timeline.

3. B.4 PWS, Section

(4) Tasks, Task 4

21 Deliverables 5.1 and 5.2: shall be produced in English and Spanish (Qty: 6, Qty:10 respectively)

Are English and Spanish versions of the same document considered 1 deliverable, or would this account for 2?

Answer: 1 deliverable including English and Spanish

Versions.

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Solicitation Questions 3

Solicitation

Section Page # Text Reference Question

4. E.2

SUPPLEMENTAL

INSTRUCTIONS

TO OFFERORS,

section (k)

66 Limit proposal to not more than 75 pages; NOT including the fill-in solicitation documents and deliverable listed in the evaluation criteria.

Could the government please verify and list what is included in the 75-page limit?

Answer: The 75 page limit is applicable to your

Capability Statement. All other documents required for submission will not count towards the 75 pages.

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Solicitation Questions 4

Solicitation

Section Page # Text Reference Question

5. E.8 52.212-2

EVALUATION—

COMMERCIAL

ITEMS (OCT

2014)

70 The following factors shall be used to evaluate offers:

Real-Time Products

Could the Government please explain What is meant by

“real-time products?”

Following the submission of proposal and initial review by the government select vendors will be asked to produce a new real-time product.

Topics: Stop Smoking or Homeless Women (One poster submission is required)

Develop:

o A unique mock-up of a new Veteran

Education poster (an electronic image in

PDF format, print ready intensity and quality), based on a topic provided above by which demonstrates the vendors expertise in:

• creativity

• effectiveness

• writing skills (taglines)

• graphic design (i.e. use of color, picture)

• clarity of message and

• getting that message across to its intended audience o Will also provide a one page statement on how they arrived at the choices made to create the poster, how the message clearly/effectively reflects the topic and how the message will be clearly understood by its intended audience.

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Solicitation Questions 5

Solicitation

Section Page # Text Reference Question

6. E.2

SUPPLEMENTAL

INSTRUCTIONS

TO OFFERORS

65 Quotes shall be submitted electronically to:

Email to ryan.mullins2@va.gov;

Could the government please provide the size limitations of submission via email. Due the anticipated size of the submission due to page requirements and

“real time products”, we anticipate a large file size.

Would the government also consider offering a site to upload the submission? Answer: Send as email to ryan.mullins2@va.gov, VA has a 10 MB size limit so multiple emails may be required. Label these emails appropriately so quotes can be sent to evaluation team correctly.

7. E.2

SUPPLEMENTAL

INSTRUCTIONS

TO OFFERORS

66 Personnel qualifications: Provide a statement and evidence affirming that contractor personnel whom will be performing work under this contract meet the requirements as set forth in the Performance Work

Statement; including Key Personnel resumes.

Provide information that demonstrates your company’s

PAST PERFORMANCE—

1. Send references to Key Personnel working this requirement.

Is it the offeror’s decision as to what key personnel to propose, and the required qualifications of these?

Answer: Yes, Personnel should reflect what is required in #3 of the PWS (Professional and Experience

Requirements) and what it takes to provide quality products on all of the deliverables.

8. B.3 Price/Cost

Schedule

15 Could the government please confirm that each CLIN will contain all of the tasks and deliverables listed in

PWS 4? Answer: Yes

9. Award Date NA When does the government anticipate to award this contract? Answer: 9/30/2020 mailto:ryan.mullins2@va.gov

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Solicitation Questions 6

Solicitation

Section Page # Text Reference Question

10. B.3 15-16 Please provide additional detail on pricing for the

CLIN and each contract year.

• Do costs need to be provided for each task deliverable and each contract year? Answer:

Yes, back down prices per Task and

Deliverables for each year of the contract unless the prices are the same each year.

• Can the government provide budget assumptions for level of effort and ODCs?

Answer: No

• Task 13 Conference support: should the contractor assume federal government facility meeting room space for the in-person meetings?

Answer: Yes

• Will all in-person meetings take place in

Washington, DC? Answer: Yes

11. Key Personnel

• Please clarify what information is being requested for key personnel references – names and contact information or letters of reference?

Answer: references are to be provided.

• Please clarify what LCATS or positions are required as key personnel. Answer: Vendor select the appropriate personnel to complete the

Task and Deliverables listed in the PWS.

12. •