36C24519R0069-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) N/A Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201 Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201 To all Offerors/Bidders

36C24519R0069 07-22-2019

X x x

See CONTINUATION Page X The purpose of this amendment is to provide answers to the questions submitted. This includes a revision to the Pricing schedule.

Please see the following pages.

Kristine Stout

CONTINUATION PAGE

(a) Name and address of the Incumbent contractor(s)

a. The Incumbents are Freestate Transportation, Hart to Hart and Taylor made Transportation. Their addresses are a matter of public record

(b) Contract Number(s)

a. The current contracts are 36C24519D0057, 36C24519D0058, 36C24519D0059

(c) Dollar value for FY 2016-2019

a. I do not have the exact data for 2019 spend yet, however from 2014-2018 these contracts collectively had $9,730,324 spent.

(d) Pricing purpose: Is 10 Greene St considered the starting point for (Eastern Shore) trips - Pocomoke city and Cambridge CBOC's?

a. No it is anticipated that these CLIN start on the Eastern Shore. If a trip starts in Baltimore City and end on the Eastern Shore CLINS 1002 and the appropriate miles from CLIN 1006 would apply.

(e) 1002 - Does this only apply to everything but the eastern shore? Do you have trip counts by city or county? The biggest cost we will have is driving empty so whatever information you can provide regarding trip locations will allow us to create a more aggressive price proposal. For example, if a vehicle has to drive 30 miles to take someone 5 miles and then they have to drive back that would be a 65 mile trip, but the operator is only compensated for 5 miles.

a. For any trip which does not have a specific trip CLIN (such as from Perry Point to Baltimore VAMC) this CLIN would apply, with the applicable mileage charge, if outside of the city limits. We do not have a trip count based on the county, as this fluctuates each year based on the Veterans with appointments requiring these services. As the contractors are provided the majority of the trips, with approximately a one day advanced notice it is anticipated that the contractor can manage workload.

(f) In the PWS bullet 7 “Vehicles equipped to do so can provide transportation for up to five (5) wheelchair patients and sedan car/van two (2) patients can be transported on a trip”. Does this mean the contractor will be paid for five trips if the contractor transports five wheelchairs? Are there any specific capacity requirements for vehicles? It sounds like vehicle size is optional. If there is no additional compensation for transporting more than one passenger, then bidders will likely use a fleet of only ADA minivans.

a. This statement is here by removed from the SOW and replaced with the following: “Number of Patients: (a) It is understood and agreed that only one (1) patient will be transported on a trip unless specifically authorized by the VA. When pursuant to VA authorization where more than one (1) patient is transported concurrently on a trip, reimbursement shall be made at the rate not exceeding the cost of transporting a single patient. Authorization will be granted only for the convenience of and at the discretion of the VA. Vehicles transporting VA beneficiaries will be dedicated exclusively to VA transports. The Contractor may not carry non-VA contract beneficiaries or private pay patients with VA beneficiaries.”

(g) When would the county apply as opposed to a city in determining mileage costs? Does a county only apply if the pick up does not occur inside of city limits?

a. The following will be removed “For the purpose of this contract city limits is defined as the city or county in which the Veteran is picked up. For example - trips Originating at the Perry Point VAMC, and ending destination within Cecil county would be considered within the city limits and entitled to no additional mileage.” And replaced with “For the purpose of this contract city limits is defined as the City of Baltimore, and the flat rate shall include the first ten (10) miles of a trip when that trip started and ended within the limits of the City of Baltimore.”.

(h) What percentage of trips include a pick up or drop off at a place of residence?

a. We do not have an exact percentage, as this fluctuates each year, but it is the majority which start or end at the Veteran’s home.

(i) Page 17 mentions advanced notice. How much notice will be given before a transport needs to be done?

a. Typically advance notice is approximately 24 hours. The Bene-travel office faxes the manifest to the contractor around noon the day before to allow them time to coordinate their staff and routes for the next day. However, we do experience daily add-ons with short turnaround times that can be 45 minutes to an hour advance notice.

All similar, and about CLINS, new CLINS being provided Would it be possible to create a line item for every segment? Because some line items include trips with very different costs. In order to price a line item, the bidder would have to guess how many of each segment it would need to provide. If you cannot create a line item for every segment, can you provide some idea of the relative frequency of each segment within each line item?

1) Item #1001 reads "Wheelchair van trips between Perry Point VAMC, Loch Raven, or the Baltimore VAMC."

- A Trip from Perry Point to Baltimore VAMC is 45 miles and Perry Point to Loch Raven is 41 miles. However a trip from Loch Raven to Baltimore VAMC is only 5 miles. The way this reads is that all 3 locations are lumped together for the same rate even though the mileage between Facilities is very different.

1001 says “Wheelchair trips between Perry Point Maryland, Loch Raven, or Baltimore VAMC”.

Does this mean either trips between:

· Perry Point Maryland and Baltimore VAMC

· Perry Point Maryland and Loch Raven

Or, does it include trips to any two of those three locations? Can you break down the approximate number or percentage of trips for each type of trip in this line item?

2) Item #1003 reads "Wheelchair van trips between Perry Point VAMC, Loch Raven, or the Baltimore VAMC and 50 Irving Street Washington, DC."

- A trip from Perry Point to 50 Irving Street Washington, DC is 78 miles. However, Baltimore VAMC to 50 Irving Street Washington, DC is only 36 miles. The way this reads is that all 3 locations are lumped together for the same rate even though the mileage between Facilities is very different.

Does line item 1003 include only the following trips between?

· Perry Point and 50 Irving street Washington, DC

· Baltimore and 50 Irving Street Washington, DC

· Loch Raven and 50 Irving Street Washington, DC

3) Item #'s 1004, 1005 and 1011 all have very different mileages traveled between the 3 locations of Perry Point, Baltimore, Loch Raven and the intended destination.

CLIN Clarification CLIN x001 has been changed to clarify that this is between Perry Point and either Baltimore VAMC or the Loch Raven Facility. Trips between Baltimore VAMC and Loch Raven would be under CLIN x002 without extra mileage as it is within the city limits CLIN x003, 4, 5, & 11 will all be broken into two CLINS one from Perry Point, and one from Baltimore VAMC or Loch Raven

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Wheelchair van trips between Perry Point VAMC and Loch Raven or the Baltimore VAMC

Fixed Price CLIN, no additional mileage allowed PSC V212 VAMHCS CLIN Ordering Period 10/1/2019 - 9/30/2020

Wheelchair van trip

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212

Wheelchair van trip between Perry Point and 50 Irving St Washington, DC

Wheelchair van trip between Baltimore or Loch Raven and 50 Irving St Washington, DC

Wheelchair van trip between Perry Point and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Baltimore or Loch Raven and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Perry Point and 1201 Broad Rock Blvd, Richmond, VA 23249

Wheelchair van trip between Baltimore or Loch Raven and 1201 Broad Rock Blvd, Richmond, VA 23249

Mileage rate

Fixed Price, per mile one way only per bullet 10 of the PWS PSC V212

Wait time Fixed Price per every 15 minutes if approved per bullet 11 of the PWS PSC V212

Attendants VAMHCS trips Fixed Price PSC 212

Flat rate for trips Originating and completing on the Eastern shore

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212 Eastern Shore CLIN Ordering Period 10/1/2019 - 9/30/2020

Mileage rate Eastern Shore

Wheelchair trips between Baltimore, or Loch Raven and Eastern shore hospitals

Fixed Price, no additional mileage allowed PSSC V212

Wheelchair trips between Perry Point and Eastern shore hospitals

Wait time

Attendants Eastern Shore trips

Wheelchair van trips between Perry Point VAMC and Loch Raven or the Baltimore VAMC

VAMHCS CLIN Ordering Period 10/1/2020 - 9/30/2021

Wheelchair van trip

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212

Wheelchair van trip between Perry Point and 50 Irving St Washington, DC

Wheelchair van trip between Baltimore or Loch Raven and 50 Irving St Washington, DC

Wheelchair van trip between Perry Point and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Baltimore or Loch Raven and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Perry Point and 1201 Broad Rock Blvd, Richmond, VA 23249

Wheelchair van trip between Baltimore or Loch Raven and 1201 Broad Rock Blvd, Richmond, VA 23249

Mileage rate

Wait time

Attendants VAMHCS trips

Flat rate for trips Originating and completing on the Eastern shore

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212 Eastern Shore CLIN Ordering Period 10/1/2020 - 9/30/2021

Mileage rate Eastern Shore

Wheelchair trips between Baltimore, or Loch Raven and Eastern shore hospitals

Wheelchair trips between Perry Point and Eastern shore hospitals

Wait time

Attendants Eastern Shore trips

Wheelchair van trips between Perry Point VAMC and Loch Raven or the Baltimore VAMC

VAMHCS CLIN Ordering Period 10/1/2021 - 9/30/2022

Wheelchair van trip

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212

Wheelchair van trip between Perry Point and 50 Irving St Washington, DC

Wheelchair van trip between Baltimore or Loch Raven and 50 Irving St Washington, DC

Wheelchair van trip between Perry Point and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Baltimore or Loch Raven and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Perry Point and 1201 Broad Rock Blvd, Richmond, VA 23249

Wheelchair van trip between Baltimore or Loch Raven and 1201 Broad Rock Blvd, Richmond, VA 23249

Mileage rate

Wait time

Attendants VAMHCS trips

Flat rate for trips Originating and completing on the Eastern shore

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212 Eastern Shore CLIN Ordering Period 10/1/2021 - 9/30/2022

Mileage rate Eastern Shore

Wheelchair trips between Baltimore, or Loch Raven and Eastern shore hospitals

Wheelchair trips between Perry Point and Eastern shore hospitals

Wait time

Attendants Eastern Shore trips

Wheelchair van trips between Perry Point VAMC and Loch Raven or the Baltimore VAMC

VAMHCS CLIN Ordering Period 10/1/2022 - 9/30/2023

Wheelchair van trip

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212

Wheelchair van trip between Perry Point and 50 Irving St Washington, DC

Wheelchair van trip between Baltimore or Loch Raven and 50 Irving St Washington, DC

Wheelchair van trip between Perry Point and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Baltimore or Loch Raven and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Perry Point and 1201 Broad Rock Blvd, Richmond, VA 23249

Wheelchair van trip between Baltimore or Loch Raven and 1201 Broad Rock Blvd, Richmond, VA 23249

Mileage rate

Wait time

Attendants VAMHCS trips

Flat rate for trips Originating and completing on the Eastern shore

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212 Eastern Shore CLIN Ordering Period 10/1/2022 - 9/30/2023

Mileage rate Eastern Shore

Wheelchair trips between Baltimore, or Loch Raven and Eastern shore hospitals

Wheelchair trips between Perry Point and Eastern shore hospitals

Wait time

Attendants Eastern Shore trips

Wheelchair van trips between Perry Point VAMC and Loch Raven or the Baltimore VAMC

VAMHCS CLIN Ordering Period 10/1/2023 - 9/30/2024

Wheelchair van trip

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212

Wheelchair van trip between Perry Point and 50 Irving St Washington, DC

Wheelchair van trip between Baltimore or Loch Raven and 50 Irving St Washington, DC

Wheelchair van trip between Perry Point and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Baltimore or Loch Raven and 510 Butler Ave, Martinsburg, WV 25401

Wheelchair van trip between Perry Point and 1201 Broad Rock Blvd, Richmond, VA 23249

Wheelchair van trip between Baltimore or Loch Raven and 1201 Broad Rock Blvd, Richmond, VA 23249

Mileage rate

Wait time

Attendants VAMHCS trips

Flat rate for trips Originating and completing on the Eastern shore

Fixed Price; Flat rate, within the city limits in accordance with bullet 10 of the PWS, trips beyond the city limit may include mileage charges. PSC V212 Eastern Shore CLIN Ordering Period 10/1/2023 - 9/30/2024

Mileage rate Eastern Shore

Wheelchair trips between Baltimore, or Loch Raven and Eastern shore hospitals

Wheelchair trips between Perry Point and Eastern shore hospitals

Wait time

Attendants Eastern Shore trips