36C24519Q0441-000.docx

FedBizOpps Presolicitation Notice

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RECOVERY ACT FUNDS

SET-ASIDE

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CONTRACTING OFFICE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010

BULK LIQUID OXYGEN - BASE PLUS 4 ONE YR OPTION YRS | EDA:

10/1/2019 BMP | CURRENT MS: PRE-SOLICITATION | STATUS:

ASSIGNED TO Carl L. Henderson This solicitation includes a tier 3 setaside - See Section D 21902 36C24519Q0441 07-31-2019 N 325120 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer, Carl L. Henderson 209 W. Fayette Street Baltimore, MD. 21201 Carl.Henderson3@va.gov Washington, DC. Veteran Hospital Carl.Henderson3@va.gov Carl.Henderson3@va.gov Statement of Work (SOW) Bulk Oxygen Liquid

This solicitation includes a tier 3 set-aside (See section D for details).

The Washington DC VA Medical Center intends to secure medical air gases. The period of performance for the Statement of Work will be performed from the October 1, 2019 through September 30, 2020.

We serve a patient population with multiple risk factors as wells as clinical procedures that requires medical gases during and after procedures. In our efforts to meet the routine and non-routine needs of the veteran as well as compliance with Medical Air Gas directives a one vendor specialty supplier is needed to maintain patient safety.

The overall scope of services is the placement of Oxygen as needed to the medical center.

Its purpose shall be to:

· The COR, Jacob Yocum is authorized to place orders as needed based on the needs of the medical staff.

· A standard Par volume of each type of gas will be maintained at all times.

· The gases will be provided in Bulk Oxygen requirements as well as labeling requirements if requested by the medical center.

ADMINISTRATIVE ITEMS

Clinic Operating Hours:

The contractor will provide services (deliveries) on Tuesdays, Wednesday and Fridays. The hours for deliveries will be 0700-1730 hours.

All used containers will be picked up by the contractor when new deliveries are being made.

Status Meetings: Contractor, Contracting Officer and COR will meet on an as needed basis to evaluate overall effectiveness of the contract, resolve problems and improve policies and procedures.

Medical Center Contact Information:

Calvin Neal, Chief Logistic Service (202) 745 8000 ext. 55339 Jacob Yocum, Acquisition Utilization Specialist (202) 745-8000 ext. 57273 Anthony Murphy, Warehouse Supervisor (202) 745-8000 ext. 52259

Personnel:

Personnel Policy:

1. The Contractor will, at all times, demonstrate a high level of courtesy and consideration when providing services to the patient/primary caregiver.

1. All Contractors performing work under this contract will be a minimum of eighteen (18) years of age or older, as required by law.

1. All Contractor assigned by the contractor to work on this contract will be physically able to safely and adequately perform their duties.

Personnel/Equipment/Supplies/Forms: Contractor shall provide any personal equipment or other personal items in sufficient quantities to perform their assigned tasks during the delivery and pick-up process.

Organizational Relationship:

The parties agree that the Contractor shall not be considered VA employees for any purpose.

The Contractor shall be responsible for protecting the personnel furnishing services under this contract.

Invoicing:

The invoice shall contain the contractors name, address, and telephone number, name of the type of medical gas, amount of each type of gas delivered, and charge amount for each item delivered.

The invoice will provide a breakdown of all services provided for the previous week.

The contractor shall not invoice until all required documentation is complete.

If the supporting documentation has not been completed before the invoice is received by the COR at the medical center, the invoice shall be considered incomplete and will be returned.

The invoice may be resubmitted after completion of all required documentation. However, for the purpose of computing interest under the prompt payment act, invoice receipt date shall be the date the resubmitted invoice is received by the COR at medical center or at the payment processing center in Austin Texas.

Payment:

All payments made under the contract will be made monthly, in arrears, upon submission of a properly prepared invoice for the services furnished in the previous month. No advance payments will be authorized.

Contractor shall contact the Purchasing Agent at medical facility should they not receive payment within 60 calendar days of submission of a proper invoice.

Contractor shall submit invoices to the VA payment offices in Austin Texas. Invoices without proper documentation will be returned.

Payments under this contract will be made in accordance FAR 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration. The

Company will provide the appropriate form and account information for electronic transfer.

Payments made by the medical center under this contract shall constitute the total cost of services provided by the Company. The Company hereby agrees that in no event shall the Company bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against the beneficiary, the beneficiary’s family, private insurer, Medicare or any other entity acting on the beneficiary’s behalf, for services provided pursuant to this contract. Billings rendered by the Company to the medical facility for services furnished to VA beneficiary under the terms of this contract shall be billings in full.

ADP Security Responsibilities:

If contractor has access to printed and/or electronic files containing sensitive information in the performance of official duties, all information or data must be protected under the provision of the Privacy Act of 1974 and other applicable laws and regulations.

The contractor is responsible for:

1) Protecting the information from unauthorized release, from loss, alteration or unauthorized deletion; and

2) Following applicable regulations and instructions regarding access to computerized files, release of access codes, etc. as set out in the computer access agreement and VA Policy Memorandums.

Amendments:

In accordance with FAR 52.212-4 the services specified in this contract may be changed only by written modification to this agreement. The VA Contracting Officer will prepare the modification and have both parties approve the modification.

Abbreviations and Definitions:

Contracting Officer (CO): The representative of the Washington DC VA Medical Center who has the authority to enter into, administer, terminate, modify, approve changes, or otherwise represent and bind the DCVAMC in all matters arising under or relating to this agreement.

Contracting Officer’s Representative (COR): Individual(s) who furnishes technical guidance and advice or generally supervises the work performed under the contract. Designations will be in writing and will define the scope and limitation of the representative's authority.

(END OF STATEMENT OF WORK)