36C24519Q0250-0004000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 To all Offerors/Bidders

36C24519Q0250

X x x

The purpose of this amendment is to update questions and answers. Inaccurate information was given in amendment 36C24519Q0250 0003.

see attachment.

CONTINUATION PAGE

1. Is the statement of work (SOW) provided in the solicitation the same SOW for both the Washington DC, and Martinsburg WV facilities?

Yes.

2. Page 7 of 93, a. Staffing. How can the government require the contractor to have adequate staffing in this paragraph and then tell the contractor on page 8 of 93 exactly how many attendants and supervisors they must staff and at the times they need to be scheduled? This is a conflict in contracts types.

Martinsburg: Will require adequate staffing to accommodate turn around times. A site supervisor is someone who is responsible when the supervisor isn’t present is adequate. Currently the Martinsburg VAMC has four valet attendants and one supervisor. However, the contractor shall provide adequate staffing to accommodate 100-200 vehicles per day.

DC: DC VAMC believes the following is adequate staffing. The current DC Valet contract has 16 attendants. However, the contractor shall provide adequate staffing to meet the needs of servicing around 75 to 200 cars per day.

· VAMC, Washington DC – SOW – Total of Contractor Employees (16) Sixteen

(8) Valet Parking Attendants – Monday – Friday – 07:00am – 3:00pm

(1) Valet Parking Attendant Supervisor – 10:00am -6:00pm

· Hours of Operations: Monday – Friday – 07:00am – 6:00pm (No Weekends or Federal Holidays

· (3) Three Valet Attendants Drivers (Golf Carts) for the Visitor & Patients Parking Garage – Location – 50 Irving Street, N.W. – Hours of Operations 06:00am – 06:00pm

3. Is this a performance based contracted, or a man hours-based contract? It cannot be both, and right now it is.

It’s a performance based contract for both DC and Martinsburg Facilities

4. If this is a performance-based contract for either facility, then what is the performance standard requirements for that facility?

See performance standard summary in SOW.

5. What is the required time frame, page 7 of 93 paragraph (j.) that is mentioned to not be exceeded when valet parking and retrieving vehicles?

10 min turn around for both Martinsburg and DC VAMC.

6. Please define VA approved walkie talkies, and can you also provide examples of what would be acceptable to the VA police at each facility? The price of these devices can become very costly (cost range $25 per unit to over $500 per unit)

A cost affordable and effective walkie talkie that will allow the Valet Parking Attendant to be able to effectively communication with each other and VA Police Control Room in case of an emergency.

7. Assisting patients in and out of their vehicles with specialized devices is not something that is within the scope of work for a valet parking attendant. Can this be removed as a requirement?

No, this requirement cannot be removed.

8. How many special events per year will impact the valet parking service?

Martinsburg: the past 4 years, we haven’t had any events that has impacted valet to the point where they’ve needed additional staff. So I wouldn’t think anything over 1-2 per year.

DC: 0-2 per year.

9. For clarification: 20 double sided printed pages is the same as 40 digital pages for technical response?

Yes, 40 digital pages is the same as 20 double sided printed pages.

10. Can you provide more clarity on where the valet parking lots are to be located? current lots being utilized are not the future lots to be used at the DC facility?

DC: Lot #3 – Washington, D.C.

11. Will the VA provide the operator with storage area for operating supplies (Uniforms, Traffic cones, Go-Jacks, etc.) at each location? If so, provide the size detail and location for each site.

No operator storage area will be provided at either location.

12. Is there a workspace where the site manager can use and store gear at each location? Can you provide details on this?

There is no workspace at either location.

13. How many years have the respective contracts been in place at each location?

Martinsburg: VA245-74-F-0744: Battle’s Transportation (May 2017 – May 2019) OBLIGATED AMOUNT: $530,640.96 Martinsburg: 36C24519P0581 Navigator International ( May 2019 – June 2019) $19,330.16 DC: 36C24519D0072 Metropolitan Protective Services ( 4/1/2019 – 7/31/2019) $228,627.18

14. What is the contract number for each location and contractual value of each contract?

See above

15. What is the last, 1-month contractual price at each location?

See above

16. At each location, can the vendor number the parking spaces in the valet Lot?

Currently the vendor cannot number the parking spaces in the valet lot at DC and Martinsburg.

17. Can you provide the past results of the 10-minute performance requirement for the last 12 months from the current vendor at each location?

DC and Martinsburg cannot provide the 10 min results.

8. From current operations, what would the VA like to see done differently with the valet parking service?

DC: Professionalism, Better Customer Service, Improve Waiting Time Professional Uniforms/Appearance

Martinsburg: Better customer service

18. How long has the current vendor been under contract at each VAMC?

Martinsburg: VA245-74-F-0744: Battle’s Transportation (May 2017 – May 2019) OBLIGATED AMOUNT: $530,640.96 Martinsburg: 36C24519P0581 Navigator International (May 2019 – June 2019) $19,330.16 DC: 36C24519D0072 Metropolitan Protective Services ( 4/1/2019 – 7/31/2019) $228,627.18

19. Is there any upcoming construction at either site that will affect valet services – i.e., valet staging, shuttle services, driving to / from valet staging / valet parking, valet parking? If so, please provide detail.

DC: New Patients & Visitor Parking Garage – Ongoing Martinsburg: None

20. How much notice will be provided prior to the contract start date?

At least 30 to 45 days notice prior to the start of the contract.

21. At each location, is the staging area for valet shared with other parking groups? If so who?

Please provide detail.

Martinsburg: DAV and vet vans will use the line for dropping off and picking up. No vehicle is allowed to just park and sit in the valet lane.

DC: No staging area is not shared. The DAV may use the line for dropping off and picking up.

22. During time of increased activity can vehicles be stacked in the valet lot(s)?

DC: No

Martinsburg: If deemed necessary by the Martinsburg VAMC, the Contractor shall be required to double stack vehicles in order to maximize the space available.

23. Are there VA working cameras that overlook the valet / shuttle staging / transit / parking areas?

DC: Yes, cameras are working in the Valet Parking Lot designate areas Martinsburg: Yes, however camera coverage is limited within the parking areas.

24. SOW States that operation hours are 7am to 6pm. However, according to pg. 8, the golf cart drivers schedule begins at 6am. Need to confirm start time.

Monday – Friday no federal holidays or weekends. Valet opens from 7am to 6pm. Golf Cart drivers are scheduled 6am – 6pm. Two different start times.

25. Who is responsible for the maintenance of the golf carts?

The golf carts shall be provided and maintained by the VA. The contractor will not be responsible for providing or maintaining golf carts.

26. You have not listed how many attendants you need at the Martinsburg VAMC, W. VA. What are the requirements for this site? How many attendants and supervisors are needed?

Currently, Martinsburg VAMC has four valet attendants and one site supervisor. However, the contractor shall provide adequate staffing to meet the needs of servicing around 100-200 cars per day, per the original SOW.

27. In the Wage Determination for the District of Columbia it states: 31260 Parking and Lot Attendant $11.90/hour. However the prevailing wage in the District of Columbia is higher. What is the actual wage we need to pay our employees?

DC: In accordance with wage determination 15-4281 (Rev. -13) dated 4/30/2019 prevailing wage rate for a parking lot attendant is $12.79.

28. In the Wage Determination for West Virginia it states: 31260 Parking and Lot Attendant $13.41/hour. Is this the correct amount? What is the actual wage we need to pay our employees?

Martinsburg: In accordance with wage determination 15-4297 (Rev. -10) dated 4/30/2019 prevailing wage rate for a parking lot attendant is $14.75

29. Pg. 12 Martinsburg Hours of Operation - States that operation hours are 6:30am to 5pm for Martinsburg & DC. This conflicts with pg. 7 proposed hours of 6am to 6pm. Was this a typo?

That was a typo.

DC:

· Hours of Operations: Monday – Friday – 07:00am – 6:00pm (No Weekends or Federal Holidays

· (3) Three Valet Attendants Drivers (Golf Carts) for the Visitor & Patients Parking Garage – Location – 50 Irving Street, N.W. – Hours of Operations 06:00am – 06:00pm

Martinsburg: 6:30 to 5:00 PM Monday – Friday.

30. Who is the incumbent? What was the award amount? How many years was it for?

Martinsburg: VA245-74-F-0744: Battle’s Transportation (May 2017 – May 2019) OBLIGATED AMOUNT: $530,640.96 Martinsburg: 36C24519P0581 Navigator International (May 2019 – June 2019) $19,330.16 DC: 36C24519D0072 Metropolitan Protective Services ( 4/1/2019 – 7/31/2019) $228,627.18