36C24518B0237-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-21-2018 540-17-117S Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg

WV

26301-4199 Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg

WV

26301-4199 To all Offerors/Bidders

36C24518B0237 08-24-2018

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

September 25, 2018 at 2:00 p.m. EST

540-3680162-5082-854200-3223 23NRNR000

The purpose of this amendment is to provide clarifications following amendment P0001 and provide for an extension of the bid due date. The bid due date has been extended to Tuesday, September 25, 2018 at 2:00 p.m. at which time a public bid opening will be conducted at the Contracting Offices located at 513 Rosebud Plaza, Clarksburg, WV 26301

All other terms and conditions remain unchanged.

Rebecca Besten Contracting Officer V414L2-1491

CONTINUATION PAGE

Additional Clarifications and Requests for Information:

1. QUESTION: Can scalable drawings for both areas be issued?

VA RESPONSE: There are no scalable drawings for this project. The contractor should field measure for quantities.

2. QUESTION: Is the VA anticipating the work being done this year?

VA RESPONSE: Yes, it is anticipated that the work be completed this year.

3. QUESTION: Do we still need to submit a phasing plan with our bid now that the VA has provided a phasing plan in amendment 1?

VA RESPONSE: A phasing plan is not required.

4. QUESTION: Question 5 indicates that the sheds will be relocated by others. Are we to assume that this is not part of our scope and that the VA will handle?

VA RESPONSE: Yes, that is correct.

5. QUESTION: The question 10 response indicates that the gates are to remain. What about the reset loops that are in the asphalt?

VA RESPONSE: The loops will be disconnected and removed during milling.

6. QUESTION: The phasing plan that was part of amendment 1 indicates that parking stops, stanchions to be removed and disposed of by contractor. Are we to include any replacement with new material? Also, is the removal and disposal just in the spot marked by the arrow?

VA RESPONSE: No new parking control materials, there will only be added pavement markings. The removal is the line of parking spaces marked by the arrow.

7. QUESTION: The phasing plan shows the milling area being reduced. Will the VA provide an updated SY of milling?

VA RESPONSE: No, VA did not provide an asphalt quantity but field measurements should be taken.

8. QUESTION: The response to Question 7 regarding the trench drain now requires the contractor to account for a line item in the bid proposal for 200’ of trench drain.

0. What assurances are given that the there is enough elevation change that the proposed trench drain will flow to the existing drainage inlet without significate elevation change to the existing pavement?

VA RESPONSE: There are no assurances regarding elevation change however from observation its appears a trench drain will flow and alleviate some of the drainage issues. Therefore, we required each bidder to account for 200 feet of installed trench drain in their bid. If more or less installed trench drain is needed we have a unit price available to make adjustments.

0. Will the trench drain need to be installed in concrete as to match the existing trench drains?

VA RESPONSE: Yes

0. If so, how thick should this concrete pavement be?

VA RESPONSE: For this project assuming a six inch drain the concrete on both sides will need to be 13.5 inches wide to match the predominant width of existing concrete trench. The concrete base shall only be six inches thick.

0. Also, how wide does this need to be?

VA RESPONSE: Based on the site, the existing concrete pavement width varies. The trench drain shown as a basis for bid is approximately six inches wide. Therefore, the total width would be approximately 2’-9”.

0. Will a new Price/Cost schedule be issued to account for this line item?

VA RESPONSE: No. Following award, the schedule of values should contain the cost of 200‘ of trench drain installed with a price per foot as well as 2,100 tons of asphalt installed.

9. QUESTION: The response to Question 10 regarding the Gate Controls does not adequate address the question that was asked.

0. It is understandable that the VA would want the gates to remain in place and operational, however the gate operator is controlled by the locator wires that are placed in the pavement. If the locator wires are removed prior to milling, the gates will have to be operated manually, I believe the question posed is in regards to who will be responsible for manually operating the gates during milling and paving operations in this area. Please clarify.

VA RESPONSE: The gate is not currently used by the VA however it is to remain in place. The gates will be opened during the project and remain open barring an emergency. However, if the gate was to be inadvertently closed we can ask the VA Police for assistance if needed. The VA will ensure that power is disconnected to the gate. The VA understands that the locator wires will be removed and pavement installed in the area. If, in the future the VA wants the gate to function the locator wire will be installed by others.

10. QUESTION: Additional Clarifications: Note 4, The VA has given an estimated quantity for asphalt required to complete construction and this note requires the contractor to supply a unit cost for asphalt.

0. Is the VA requesting that the contractor supply a unit cost for asphalt material provided or a total unit cost for purchase and install of asphalt?

VA RESPONSE: The Contractor shall supply on the schedule of values following award, a unit cost for asphalt installed along with the bid. However, since the possibility exists that the project may span into next paving season the asphalt index will be used to address the change in asphalt cost.

0. Will a new Price/Cost Schedule be issued to account for this line item?

VA RESPONSE: No, following award, the schedule of values should contain the cost of 200‘ of trench drain installed with a price per foot as well as 2,100 tons of asphalt installed.

11. QUESTION: Phasing Plan

0. There are two separate “Phase 1” areas indicated as I believe the intent is to have 3 separate phases. Can you clarify which are is to be Phase 1 and which is to be Phase 3 VA RESPONSE: No. Phase 1 is in two separate areas in order to provide the contractor more area to work while maintaining access to the hospital.

0. The total construction area has been revised from what is shown in the Original Solicitation. Can you clarify as if this is intentional? Requiring potential bidding contractors to perform their own takeoff for a project and then revising that project area without supplying accurate quantities for all items of work will cause fluctuations in the bids received.

VA RESPONSE: Yes it was intentional. The change in work area was due to property ownership as a portion of the lot is not owned by the VA.

The statement of work outlines that contractors are responsible for obtaining field measurements.