36C24426Q0840.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

N/A

36C24426Q0840 09-11-2026

Loretta Payne 412-304-2961 09-21-2026

10:00 AM EDT

00244 Department of Veterans Affairs Network Contracting Office 4

1010 Delafield Road Pittsburgh PA 15215

X 100

X

541380

$19 Million

N/A

X

Corporal Michael J. Crescenz VA Medical Center

3900 Woodland Ave Philadelphia PA 19104

00244

Department of Veterans Affairs Network Contracting Office 4

1010 Delafield Road Pittsburgh PA 15215

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

Inspection, preventive maintenance, testing and calibration of all fume hoods, incubators, laminar flow hoods and other forms of local exhaust ventilation (biosafety cabinets), and repairs.

See Statement of Work for additional information.

All quote submission requirements and evaluation factors can be found below in RFO provisions 52.212-1 and 52.212-2.

Submit quote by September 21, 2026 by 10:00 A.M.

to Loretta Payne - loretta.payne@va.gov.

See CONTINUATION Page

X 1

Pamela Rayburg Contracting Officer

36C24426Q0840

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...20

C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES. (OCT 2025)

E.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Loretta Payne loretta.payne@va.gov Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Completion of Each Job

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION

OF SERVICES QTY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Annual inspection, certification and maintenance of biosafety cabinets, fume hoods and incubators.

Contract Period: Base POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H399 - Inspection - Miscellaneous

Emergency Repairs - This is an unpriced CLIN. No price, ceiling, or estimated value is established at contract award. In accordance with paragraph II.

General Requirements (4). of the Statement of Work, the Contractor shall provide requests outside of scheduled services, for equipment/components requiring corrective actions. Prior to initiating any repair, the Contractor shall furnish the VA Technical Point of Contact (TPOC) and the Contracting Officer (CO) with a written firm-fixed-price (FFP) quote for the estimated cost of repairs. No repair work shall begin without Contracting Officer (CO) approval and issuance of a contract modification, in accordance with the Revolutionary FAR Overhaul (RFO) clause 43.203(a).

Pricing for each individual repair requirement will be established as a firm-fixed price at the time the applicable modification is issued.

Contract Period: Base POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services biosafety cabinets, fume hoods and incubators.

Contract Period: Option 1 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Emergency Repairs - Emergency Repairs - This is an unpriced CLIN. No price, ceiling, or estimated value is established at contract award. In accordance with paragraph II. General Requirements (4). of the Statement of Work, the Contractor shall provide requests outside of scheduled services, for equipment/components requiring corrective actions.

Prior to initiating any repair, the Contractor shall furnish the VA Technical Point of Contact (TPOC) and the Contracting Officer (CO) with a written firm-fixed-price (FFP) quote for the estimated cost of repairs. No repair work shall begin without Contracting Officer (CO) approval and issuance of a contract modification, in accordance with the Revolutionary FAR Overhaul (RFO) clause 43.203(a). Pricing for each individual repair requirement will be established as a firm-fixed price at the time the applicable modification is issued.

Contract Period: Option 1 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services biosafety cabinets, fume hoods and incubators.

Contract Period: Option 2 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services unpriced CLIN. No price, ceiling, or estimated value is established at contract award. In accordance with paragraph II. General Requirements (4). of the Statement of Work, the Contractor shall provide requests outside of scheduled services, for equipment/components requiring corrective actions.

Prior to initiating any repair, the Contractor shall furnish the VA Technical Point of Contact (TPOC) and the Contracting Officer (CO) with a written firm-fixed-price (FFP) quote for the estimated cost of repairs. No repair work shall begin without Contracting Officer (CO) approval and issuance of a contract modification, in accordance with the Revolutionary FAR Overhaul (RFO) clause 43.203(a). Pricing for each individual repair requirement will be established as a firm-fixed price at the time the applicable modification is issued.

Contract Period: Option 2 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services biosafety cabinets, fume hoods and incubators.

Contract Period: Option 3 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services unpriced CLIN. No price, ceiling, or estimated value is established at contract award. In accordance with paragraph II. General Requirements (4). of the Statement of Work, the Contractor shall provide requests outside of scheduled services, for equipment/components requiring corrective actions.

Prior to initiating any repair, the Contractor shall furnish the VA Technical Point of Contact (TPOC) and the Contracting Officer (CO) with a written firm-fixed-price (FFP) quote for the estimated cost of repairs. No repair work shall begin without Contracting Officer (CO) approval and issuance of a contract modification, in accordance with the Revolutionary FAR Overhaul (RFO) clause 43.203(a). Pricing for each individual repair requirement will be established as a firm-fixed price at the time the applicable modification is issued.

Contract Period: Option 3 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services biosafety cabinets, fume hoods and incubators.

Contract Period: Option 4

POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services unpriced CLIN. No price, ceiling, or estimated value is established at contract award. In accordance with paragraph II. General Requirements (4). of the Statement of Work, the Contractor shall provide requests outside of scheduled services, for equipment/components requiring corrective actions.

Prior to initiating any repair, the Contractor shall furnish the VA Technical Point of Contact (TPOC) and the Contracting Officer (CO) with a written firm-fixed-price (FFP) quote for the estimated cost of repairs. No repair work shall begin without Contracting Officer (CO) approval and issuance of a contract modification, in accordance with the Revolutionary FAR Overhaul (RFO) clause 43.203(a). Pricing for each individual repair requirement will be established as a firm-fixed price at the time the applicable modification is issued.

Contract Period: Option 4 POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

I. Hood Inspection and Certification for Laboratory Service

1. To establish performance testing and calibration of all fume hoods, incubators, laminar flow hoods and other forms of local exhaust ventilation (biosafety cabinets). See Attachment A for Hood Inventory

2. Vendor to provide inspection, preventive maintenance and repair schedule to Technical Point of Contact (TPOC) in accordance with the manufacturer’s guidelines to include the preventive maintenance of the equipment, systematic testing, adjustment, cleaning, certification and decontamination (if needed) of all biological, chemical fume hoods and associated equipment.

3. Contract work is required by the Occupational Safety and Health Association (OSHA), VHA Industrial Hygiene Guidebook 2021, Laboratory Standard 1910.1450, USP 797 / 800 2019, and ANSI/AIHA Z9.5 2022 and ANSI/ASHRAE 110 2025.

Locations

Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) 3900 Woodland Avenue Philadelphia, PA 19104

Community Living Center 3461 Civic Center Blvd Philadelphia, PA 19104

II. General Performance Requirements

1. Contractor shall provide preventive maintenance (including cleaning) and certifications of Chemical Fume Hoods, Class II Biological Safety Cabinets (Type A and Type B), Laminar Flow Units, Clean Rooms, and Barrier Isolators located the Corporal Michael J Crescenz Veterans Affair Medical Center (CMCVAMC). See Attachment A Hood Inventory 2026 for a full list of the relevant equipment.

2. Contractor shall ensure that equipment services provided by this contract functions in compliance with all applicable VHA standards and manufacturers’ guidelines.

3. All equipment tested shall be properly labeled/tagged after inspection completion prior to leaving site. Sticker or tag shall include at a minimum inspection results, equipment manufacturer, model, and serial number, signature of inspector, date of inspection, date next inspection due, and report number.

4. The contractor will not commence repair or emergency work until they are provided a written approval from the contracting officer (CO). The CO is the only representative authorized to approve additional work. Any work completed without CO authorization will be treated as an unauthorized commitment.

III. Primary Points of Contact

1. The TPOC or the TPOCs designee(s) will act as the facilities primary point of contact for this project. The contractor will provide a 24/7 emergency contact number, response needs to occur within four hours.

This needs to be included with the quote.

2. Contractor shall contact the TPOC immediately if there of any injuries, accidents, emergency situations, and all other problems that adversely affect the facility or its occupants.

3. Contractor shall submit to the TPOC a written report to the VA Medical Center Safety Office within 12 hours of any injuries, accidents, emergency situations, and all other problems that adversely affect the facility or its occupants.

IV. Reporting/Deliverables

1. All reports are to be submitted electronically to TPOC within 24 hours of test and maintenance.

2. Fume hoods with face velocities outside the parameters that cannot be corrected by adjusting the controller require the contractor to submit documentation to the TPOC within 24 hours of the test.

3. Other deficiencies, such as problems with lights or sashes, or controller/ monitor issues, etc. also require notification to the TPOC within 24 hours.

4. A. Contractor shall provide annual certification reports for all serviced equipment. The Contractor’s report template shall be provided to the TPOC for acceptance. Reports must include:

a. Technician Name

b. Date of Service

c. Make

d. Model

e. Serial Number

f. Building

g. Room Number

h. Testing Standard

i. Overall Result

j. General Operation

k. Damper Testing

l. Filter Testing

m. Electrical Testing

n. Alarm Testing

o. Inflow Velocity Testing

p. Airflow Pattern Testing

q. Installation Assessment

r. Summary of all work completed

s. Methods

t. Data and results from all required tests

u. Comments and recommendations

v. Pictures of certified equipment

w. The Contractor shall submit to the TPOC Material Safety Data Sheets

(MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract.

B. Contractor will be responsible for providing a digital copy of their report that includes all completed daily work orders, final reports from all work associated with fume hoods, incubators, laminar flow hoods and other forms of local exhaust within 24 hours of completion.

V. Incubators

1. For incubator preventative maintenance service, the minimum tasks required include all of the following in addition to all manufacturers recommended tasks:

a. Check fan motor

b. Check/clean gaskets

c. Check/fill water level in jacket

d. Verify alarm function

e. Calibrate unit to National Institute of Standards and

Technology (NIST)/Manufacturer Standards (once per year)

f. Change high-efficiency particulate absorption (HEPA) filter (if equipped)

g. Check/change carbon dioxide sensor gasket

h. Check/change motor gasket (as needed)

i. Check/change door heating wire (as needed)

j. Change incoming gas line filters (once per year)

k. Adjust/tighten door hinges (as needed)

2. Contractor shall provide preventative maintenance and calibration reports for all serviced equipment. The Contractor’s report shall be provided to the TPOC. Reports must include:

a. Technician Name

b. Date of Service

c. Make

d. Model

e. Serial Number

f. Building

g. Room Number

h. Testing Standard

i. Overall Result

j. General Operation

k. Temperature

l. Humidity Levels

m. Carbon Dioxide Levels

n. Items listed above for preventative maintenance.

o. Comments

3. For preventative maintenance service, the tasks required include all of the following in addition to all manufacturers’ recommended tasks:

a. Check fan motor

b. Check/clean gaskets

c. Check/fill water level in jacket

d. Verify alarm function

e. Calibrate unit to National Institute of Standards and

Technology (NIST)/Manufacturer Standards (once per year)

f. Change high-efficiency particulate absorption (HEPA) filter (if equipped)

g. Check/change carbon dioxide sensor gasket

h. Check/change motor gasket (as needed)

i. Check/change door heating wire (as needed)

j. Change incoming gas line filters (once per year)

k. Adjust/tighten door hinges (as needed)

VI. Biological Safety Cabinets

l. Annual onsite certifications for Biological Safety Cabinets (BSCs) must be accomplished in accordance with the most current National Sanitation Foundation/ American National Standards Institute (NSF/ANSI) Standard 49 Biosafety Cabinetry: Design, Construction, Performance, and Field Certification as well as all requirements set forth in the Industrial Hygiene Safety Guidebook. The list of tests includes:

a. Downflow Velocity and Volume Test

b. HEPA filter leak test

c. Cabinet leak test

d. Inflow velocity test to include exhaust airflow volume rate

e. Airflow Smoke pattern test

f. Electrical leakage and ground circuit resistance and polarity tests

g. Lighting intensity test

h. Vibration test

i. Noise level test

j. Ultraviolet (UV) lamp test

2. Laminar Flow Unit Certifications must be accomplished in accordance with the most current version of the National Sanitation Foundation/American National Standards Instituted (NSF/ANSI) tandard 49 class II Bio-Safety Cabinet.

3. Fume hoods certifications must be accomplished in accordance with the most current version of the American Conference of Government Industrial Hygienists (ACGIH), Industrial Ventilation: A Manual of Recommended Practice.

4. Halogen Leak Test must be performed in accordance with VHA Handbook 1106.1 “Pathology and Laboratory Medicine Service Procedures”. A copy of the handbook may be found at https://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1

5. The contractor must furnish a detailed field service report or equivalent showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. This report must be delivered to the TPOC as the contractor signs out and leaves the facility or sent via email within 3 business days. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information:

a. Date and time of the contractor’s arrival on station

b. Site or serial number(s) of equipment on which maintenance was performed.

c. Total time spent performing maintenance, including travel time.

d. Detailed narrative description of the malfunction or PM action required.

e. Complete list of parts replaced.

f. Comments as to the cause of the malfunction when applicable

g. Date and time the repair or PM was completed.

6. There is a potential for exposure to blood-borne or other infectious material with equipment throughout the hospital. All maintenance persons must use the “Universal Precautions” (i.e. decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during the cleaning and maintenance/repair procedures required by this contract. BSCs that have been used for work involving infectious materials must be decontaminated before HEPA filters are changed or internal repair work is done. The contractor shall post signs at the door to the laboratory indicating that decontamination is in progress and https://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1779 https://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1779 entry is limited. In addition, a warning sign should also be displayed at the face of the BSC during the decontamination procedure.

7. The contractor will be provided with a list of all known fume hoods, incubators, laminar flow hoods and other forms of local exhaust ventilation (biosafety cabinets) that are to be included in this contract.

It is the responsibility of the contractor to confirm the accuracy of this list during all work under this contract and make any revisions or additions as necessary if the contractor finds any missing information regarding all fume hoods, incubators, laminar flow hoods and other forms of local exhaust ventilation (biosafety cabinets) that are not included on the provided list.

VII. Inspection, Certification, and Preventative Maintenance Frequency

1. All inspections, recertifications, and preventative maintenance of all equipment included in the provided equipment inventory shall be conducted annually.

VIII. Any service requiring additional funding and performed without CO approval shall not be approved for payment and considered an Unauthorized Commitment. Email is an acceptable form of written approval.

IX. Safety

1. The Contractor shall adhere to all OSHA, VHA, EPA, NFPA Life Safety Codes, and all applicable regulatory requirements.

2. In performance of this contract, the Contractor shall follow Medical Center safety policies and standards. Corporal Michael J Crescenz is a non-smoking facility.

3. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties.

4. There is a potential for exposure to blood-borne or other infectious material with equipment throughout the hospital. All maintenance persons must use the “Universal Precautions” (i.e. decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during the cleaning and maintenance/repair procedures required by this contract.

BSCs that have been used for work involving infectious materials must be decontaminated before HEPA filters are changed or internal repair work is done. The contractor shall post signs at the door to the laboratory indicating that decontamination is in progress and entry is limited. In addition, a warning sign should also be displayed at the face of the BSC during the decontamination procedure.

X. Security

1. Upon arrival at each location, contractor shall report to the Security Office for badges to enter the medical facilities.

2. The contractor’s filed service employee shall always wear visible identification while on the premises of the VA Medical Center.

XI. References

1. American Conference of Governmental Industrial Hygienists

2. American National Standards Institute-American Industrial Hygiene

Association, Standard Z9.5-2003 Laboratory Ventilation National Research Council

3. Location, type, manufacturer and number are subject to change during the contract period as hoods occasionally are moved or replaced. TPOC will keep updated list throughout period of performance.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at least 1 day before the contract expires.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within or prior to 1 day of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to:

training, mentoring, or leadership development programs; educational opportunities; clubs;

associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

https://www.sam.gov

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of…