Sources Sought Notice - Phillips Bedside Monitors Upgrade - 36C24426Q0641.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

3900 Woodland Ave Philadelphia, PA, 19104

POINT OF CONTACT*

Contract Specialist McDaniel Brayboy III mcdaniel.brayboy@va.gov 916-841-7834

PLACE OF PERFORMANCE

1111 East End Blvd.

Wilkes-Barre PA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Brand Name Only Phillips Physiological Monitoring System Hardware and Software. The devices will be delivered to the Wilkes-Barre VA Medical Center, located in Wilkes-Barre, PA 18711.

The VAMC Wilkes Barre needs replacement Phillips Physiological Monitoring System Hardware and Software due to manufacturer ending life and support of current system. Provide software solutions to be installed on virtual servers. Current servers are Windows Server 2016 which is to come at end of life in 2026 by Microsoft liming any future security updates or crucial vulnerability patches. The current application version does not support newer Operating systems (OS).

1. Provide required resources for virtual server to include the following

· Server OVA images for Windows Server 2022, Linux or equivalent

· Provide SQL Server 2022 as need for operation of system database

2. Provide Install Hospital Layer 7 (HL7) Interface for integration with Hospital PICIS, EMR, and ADT Remote locations

3. Install and deploy solution for alerts and alarms to portable devices cell phone, Tables, Vocera, and Pager.

4. Setup interface between central monitoring and Vocera system

5. Setup interface between central monitoring and PICIS gateway for HL7/ADT

6. Vendor Shall Have Memorandum of Understating (MOU) with VHA for remote support.

7. Vendor Shar Provide 24/7/365 Technical/Clinical Support

8. Provide Physiological software that is compatible with existing Philips medical equipment with the following departments ER, ICU,4E, PACU, OR, SPU and GI

9. Install/upgrade wireless infrastructure to be compatible with existing Philips Telemetry and Philips Patient Monitors

10. Replaced all existing outdated CISCO hardware with newly more secure Aruba hardware for managing the interface of all Physiological equipment.

11. Care management Virtual Server with Windows Server 2022 support

12. Web interface Server 2022 Virtual server for remote physiological data share.

13. Physiological Data management Window 2022 Virtual Server

14. All servers must come in OVF image format or equivalent to be installed on Department of Veterans Affair virtual environment

15. Server must support VA Active Directory/Domain authentication

16. Workstations must support VA active Directory/Domain Authentication

17. Must provide supported physiological data management applications to monitor and manage patient data to include admitting, review, and discharge.

18. Wireless infrastructure must support existing equipment wireless 1.4 Ghz frequency.

19. QTY 20 Bed Side and Anesthesia Monitors

· 19” touch screen

· Support 8 waves to include ECG, IBP, NIBP, ETCO2, SPO2

· Support up to 20 patient profiles

· Allow to set up screens and alarms for individual patients

· Program facility monitoring profiles

· Interface to VA central monitoring

· Remote management

· Supports Cerner/Oracle interface

· Wireless 1.4 Ghz capability

· Compatible with existing Philips X3 Monitors

· Network Ethernet Capable

· Support 802.11 or >128

20. QTY 22 Bed Side Monitors

· 15” Touch Display

· Supports up to 6 waves including ECG, IBP, NIBP, ETCO2 SPO2

· Support up to 20 patient profiles

· Allow to set up screens and alarms for individual patients

· Program facility monitoring profiles

· Remote Management

· Supports Cerner/Oracle Interface

· Wireless 1.4 Ghz capability

· Network Ethernet Capable

· Support 802.11 or >128

21. QTY 15 Central Monitoring Computers

· Microsoft Windows 11 Operating System

22. QTY 8 Telemetry Monitoring modules

· 1.4. Ghz Wireless with smart hopping

· Enhanced Arrhythmia

· Vital Trends

· Impedance Respiration

· ECG+Fast Spo2 enabled

· 5 Lead snap ECG, AAMI + SPO2, Tele

· SPO2 only adapters

· Include mounting hardware

· Network Ethernet cable

· Support 802.11 or >128

23. Company to replace Outdated Network switches in all network racks with secure supported switches

24. Replace non-POE switches with POE supported switches

25. Replace existing outdated Uninterruptible power supplies on CPU racks and central station areas.

26. Replace VIDEO Remote solutions for large display overview, Central stations and overview stations with newer supported units.

27. Install Remote Skew Correctors to Lage Display Monitor (LDM), Central Station and Overview Stations.

28. Replace existing Smart Hopping Wireless Sync with supported unit compatible with existing Philips Medical equipment with 1.4Ghz wireless

29. Replace Existing Central Station with FDA approved Windows 10 LTSC or equivalent.

30. Install sealed Keyboards and Mouse at all Central stations

31. Include with Monitors needed patient monitoring accessories SPO2 ( Nelcor ) cable/sensor, NIBP hose /adult large cuff, 5 lead ECG with trunk cable, temperature, etc02 and IBP.

32. Replace all Large displays with newer supported large displays for nurse’s hallway overview.

33. Program Setup Server for Patient Monitors on VHA Virtual Farm in Biomed Department.

34. Relocate SPU Central and Overview station to Biomed computer room in ICU 4th Floor.

35. Replace/update existing wireless 1.4Gzh access points hardware and provide updated mapping of access points locations.

36. Telemetry equipment must be compatible with the existing MX40 Telemetry system in 4E and ICU Department.

37. Wireless Infrastructure upgrade must be compatible with existing X3, MX450, MX550 and MX40 Telemetry monitors.

38. Software must be compatible with ICU X3, MX550, and MX450 and MX40 monitors for central monitoring

39. Replacement central stations must be currently supported by Microsoft Operating System

40. Must include an interface for Philips web eICU interface for telemonitoring remotely.

41. All Patient Bedside monitors must have 1 or more ethernet connections.

42. Install updated up to 105572 sq. ft of 1.4Ghz Smart Hopping cabling and access point hardware.

43. Training for nursing staff 2 shifts.

44. Vendor must include and provide all services listed on provided project summary.

Delivery:

All items must be FOB Destination at the following location:

1111 East End Blvd Wilkes Barre PA, 18711 Biomedical Engineering Monday – Friday from 8:00am – 4:00pm

Special Instructions:

Any software or hardware changes should be reviewed with Biomedical Engineering Michael Wyand as these systems are customized to accommodate the Wilkes-Barre VAMC Medical Patient Monitoring System.

Privacy:

It has been determined that protected health information (PHI) may be used, disclosed, accessed, transmitted, created, stored/maintained, and/or destroyed (providing appropriate proof of destruction in compliance with VA Directive 6371) by the Contractor, and a signed Business Associate Agreement (BAA) will be required. The Contractor will adhere to the requirements set forth within the BAA, referenced in the solicitation, and will comply with all applicable VA/VHA Directives. Once awarded, Contractor and Contracting Officer will collaborate with the appropriate Facility Privacy Officer.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 541519, Other Computer Related Services. The Small Business Size Standard for this NAICS code is $34,000,000.00.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on June 10, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

End of Document

Sources Sought Notice