36C24426Q0610.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 Services 3 1010 Dealfield Road Pittsburgh, PA 15215-1802

POINT OF CONTACT*

Contract Specialist Emily Hall emily.hall5@va.gov 412-791-3009

ADDITIONAL INFORMATION

DESCRIPTION

INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source with San-I-Pak Pacific, Inc. to procure a service contract for preventative maintenance and repair for existing San-I-Pak autoclave sterilizer system at the Pittsburgh VA Medical Center.

The objective of this sole source award is for a Firm-fixed Price Contract, consisting of a base year plus four option years, with San-I-Pak Pacific, Inc., 23535 S. Bird (95304), P.O. Box 1183, Tracy, CA 95378-1183, Unique Entity ID NLKLGBDKXUE8. This sole source determination is in accordance with FAR 6.103-1(b) one responsible source.

The North American Industry Classification System (NAICS) code for this procurement is: 811210, Electronic and Precision Equipment Repair and Maintenance. The Small Business Administration (SBA) size standard is: $34.0 Million. The PSC code is: J065, Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.

This notice of intent to sole source is not a request for quotes. Interested vendors that can provide this requested service must respond no later than 6/02/2026 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, SAM UEI Number, Socioeconomic Category, brief description of your business entities capability to provide these services.

All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist, Emily Hall, E-mail: emily.hall5@va.gov. Facsimile or telephonic responses will not be accepted.

Please include in the email Subject Line: Pittsburgh VAMC San-I-Pak PM&R Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.

A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

Statement Of Work The VA Pittsburgh Healthcare System Environmental Management Service line requires Preventative Maintenance (PM) Service and replacement parts for existing equipment, san-i-pak.

Part Number: Autoclave Model 340-3P sterilizer and self-contained compactor/ Serial number 340-3P-605-112023

Performance Period: 7/1/2026-6/30/3031

Qualifications:

All work shall be completed by a qualified technician who is technically skilled in repairs of an Autoclave Model 340-3P sterilizer and self-contained compactor.

Quarterly preventative Maintenance (PM) work performed by a factory-trained san-i-pak technician. Reference PM overview in the contract documents.

Contractor will run and check compactor and sterilizer Contractor will inspect service load door, chamber, electrical, service carriage* and shredder*, and all general maintenance

PM equipment parts are included in the contract documents Allowable Emergency visit Items:

Contractor travel, airfare, and labor Any labor beyond contract terms will require a purchase order. Contractor will provide a cost estimate of work required to resolve equipment issues prior to the start of work for government purchasing approval.

Estimated Total cost: $167,502.20 Work Schedule Normal business hours for the VA Pittsburgh Healthcare System are 8AM to 5PM Monday through Friday. Environmental Management Services operates 24/7. Work to be performed on this contract request should be scheduled in advance with the service line contracting representative Andrea Bagay, Administrative Officer/Contracting Representative/412-315-9619 or management personnel listed below:

Peter Albertson Deputy Housekeeping Officer/412-215-4061

Payment Schedule Invoices must be submitted quarterly during the contract period.

Customer Points of Contact:

Andrea Bagay, 412-822-1608/412-315-9619, andrea.bagay@va.gov Peter Albertson Deputy Housekeeping Officer/412-215-4061 Security Requirements Contractor employees shall comply with physical security guidelines by checking in at the front desk of Bakery Square and the HERL front desk each time they come on-site to perform contracted services. The Government will always escort contractor employees. The contractor shall not have access to the VA network or any VA sensitive information under this contract.

All Contractors must complete Privacy training using one of the following methods:

• Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

Training must be completed prior to the performance of the contract. Proof of training completion must be verified and tracked by the COR.

End of Document

Special Notice