P02 Sources Sought Notice - AV System Upgrade.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SOLICITATION NUMBER*

SET-ASIDE

Network Contracting Office 4 Commodities 1 3900 Woodland Avenue Philadelphia, PA 19104

POINT OF CONTACT*

Contract Specialist Tyler Kraft tyler.kraft@va.gov 267-412-6252

PLACE OF PERFORMANCE

1601 Kirkwood Hwy

Wilmington DE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1, is seeking information and potential qualified sources capable of providing the equipment and installation listed below.

Delivery Location:

These items will be delivered to the Wilmington VA Medical Center located at 1601 Kirkwood Highway, Rm 7012 Wilmington, DE 19805.

General Requirement:

The Wilmington VA Medical Center has a requirement for an AV upgrade to the existing Command Center Technology Table. The requirement includes utilizing the existing Arthur Holm and Extron equipment - system to operate as one fully operational AV system. Vendors must be authorized to work within the following manufacturers: Arthur Holm, Extron & BiAmp.

Requirement will include man hours, programing labor, and equipment required for full functionality: conference room bar with camera, MaxConnect product, remote selectors, base, and any applicable wiring and cables.

Vendors are required to have the capability to service all components of the table, ensuring both functionality and operational efficiency. Vendor shall provide all parts, labor, installation and confirm correct operation of the device once complete.

Labor

Mfg - BiAmp

Mfg - Arthur Holm

Salient Characteristics:

(1) Screen Casting & Wireless Casting: Enables rapid, secure content sharing.

(2) Desktop Synchronization: Mirrors or extends workstation content.

(3) Touchpad/Panel Control: Provides intuitive access to presets and sources.

(4) Camera Integration: Supports conferencing and monitoring.

(5) Device Management: Allows secure admin-level controls.

(6) Multi‑Display & Extended Display Support: Enhances situational awareness.

(7) 4K Video & Pro Audio I/O: Ensures clarity for mission-critical use.

(8) Modular Upgradability: Supports future component expansion.

(9) Uniform Interface: Reduces training burden.

(10) Secure Network Integration: Complies with VA IT standards.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 334310

Size Standard: 750 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(11) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted. Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Tyler Kraft, tyler.kraft@va.gov Responses Due: 04/28/2026 at 3:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted at a later date for all qualified interested parties.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

(End of Document)

Sources Sought Notice