36C24426Q0362.docx
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- Solicitation number
- 36C24426Q0362
About this file
This is a Sources Sought Notice and draft Statement of Work for fire door remediation services at the Department of Veterans Affairs Wilkes-Barre VA Medical Center in Wilkes-Barre, Pennsylvania. The VA is seeking capable contractors to remediate approximately 38 fire doors that have been identified with various code compliance deficiencies. The requirement includes correction of clearance issues, hardware problems, missing door labels, and non-operational self-closing devices on fire door assemblies. All work must comply with the National Fire Protection Association standards (NFPA 80, 101, and 105), The Joint Commission Environment of Care standards, and current federal, state, and local regulations. Contractors must provide all labor, materials, equipment, and tools necessary to bring doors into compliance, maintain detailed documentation of corrective actions, and arrange for third-party inspection of remediated deficiencies. Work is scheduled for Monday through Friday, 8:00 AM to 4:30 PM, and must be coordinated with the Contracting Officer's Representative.
The response deadline is 10:00 AM Eastern Time on Friday, April 17, 2026, with responses submitted via email to Angelamarie Scott, Contract Specialist, at Angelamarie.Scott@va.gov. This is a pre-solicitation Request for Information and market research tool; no questions are being accepted, though respondents may identify ambiguities or concerns with the draft SOW. The VA is seeking Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) firms, which must provide proof of SBA VetCert certification, though all capable contractors are welcome to respond. Contractors must have established businesses with full-time staff including fully qualified Field Service Engineers trained in NFPA 80 inspection, testing, and maintenance standards. The applicable product/service codes are H312 (Fire Control Equipment) and NAICS codes 562910 (Remediation Services) or 561790 (Administrative and Support and Waste Management and Remediation Services). Site visits are available at no cost to the VA.
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| PM&R | Fire Door Remediation Fire Door Remediation - Approx 38 doors VAMC Wilkes-Barre, Wilkes Barre PA |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 18711 |
| SOLICITATION NUMBER* |
| 36C24426Q0362 |
| RESPONSE DATE/TIME/ZONE |
| 04-17-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 45 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| H312 |
| NAICS CODE* |
| 562910 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 4 1010 Delafield Road Pittsburgh PA 15240
POINT OF CONTACT*
Angelamarie.Scott@va.gov Contract Specialist Angelamarie.Scott@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Wilkes-Barre VA Medical Center
1111 East End Blvd
Wilkes-Barre PA
| POSTAL CODE |
| 18711 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Angelamarie.Scott@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist - Department of Veterans Affairs |
DESCRIPTION
The Wilkes-Barre VA Medical Center, located at 1111 East End Blvd, Wilkes-Barre PA 18711, has a requirement for Fire Door Remediation (approximately 38 doors). The draft Statement of Work is attached.
The purpose of this Sources Sought is to seek capable and responsible sources interested in providing this service. This is not a solicitation but rather a Request for Information (RFI/Sources Sought) in which the data collected will be used for market research purposes only. Responses will assist the Government with developing its acquisition strategy to include socio-economic set-asides.
The Government is not taking questions at this time, however, if you identify ambiguities or have concerns about anything in the draft SOW, please include them with your response.
If you have a GSA Federal Supply Schedule contract that’s within scope of this effort, please identify the contract number.
All SDVOSB and VOSB firms that respond must include proof of VetCert certification by the SBA (Veteran Small Business Certification (sba.gov)).
While SDVOSB/VOSB contractors are preferred, all capable contractors are welcome to respond to this Sources Sought notice.
All respondents are encouraged to include as part of their response a brief capability statement that covers the information in the attached draft Statement of Work.
VA assumes no responsibility for any costs incurred associated with the preparation of responses.
Suggested NAICS: 562910 (Remediation Services) or 561790 (Administrative and Support and Waste Management and Remediation Services) Suggested P/SC: H312 (Fire Control Equipment) Site visits are available upon request at no cost to the VA.
If you are interested in providing this service, please provide a brief statement of interest and capabilities via email to Angelamarie Scott, Contract Specialist, at Angelamarie.Scott@va.gov, no later than 10:00 AM EST, on Friday, April 17, 2026.
Statement of Work Fire Door Remediation Department Of Veterans Affairs Wilkes Barre Veterans Medical Center (VAMC) 1111 East End Blvd Wilkes-Barre PA 18711
1.0 SCOPE OF WORK:
Provide all parts and labor to correct deficiencies and bring all fire door assemblies into compliance with current regulations found in the latest inspections performed. Upon completion of repairs, contractor shall provide a 3rd party inspection of repaired deficiencies. Repairs, inspections and ratings shall be in accordance with the most recent edition of The National Fire Protection Association’s (NFPA) standard “NFPA 80: Standard for Fire Doors and Other Opening Protectives, Chapter 5 Inspection, Testing, and Maintenance” and The Joint Commission, Environment of Care (EC) standards EC.02.03.05.EP 25. Inspection and testing of door assemblies by qualified person. To comply with National Fire Protection Association (NFPA) 90A; 5.4.7, NFPA 80, and NFPA 105 and Joint Commission Standards.
Please note that all the deficient items to be remediated are found in the most recent fire door inspection report. Review the included report descriptions, to develop pricing, recommendations, and alternate solutions if applicable as part of the proposal.
1.1 The scope of work includes the provision of all labor, materials, equipment, tools, supervision, and quality assurance necessary to correct the attached listing of identified deficiencies at the Wilkes-Barre VAMC. Under this project:
1.1.1 All known deficiencies, as identified in the report and spreadsheet, shall be corrected by the contractor. The contractor shall maintain and provide to the Contracting Officer Representative or designated program representative, a report documenting all corrective actions taken. This documentation shall be maintained by COR or designated program official. The report shall list the deficiency and location and include a general description of work performed and the contractor’s certification of item correction.
1.1.2 The report shall be provided to the COR or designated program official within 10 days of physical completion. The report shall be provided electronically in pdf format.
1.1.3 Any work performed which impacts the systems (i.e. Johnson Controls, Metasys, etc.) shall be fully incorporated into the existing system. Fully incorporated is to include the complete installation and operation of fully compatible devices which are tied into the existing system and added to the existing graphical interface programming if appropriate. This work may require the successful bidder to involve the original equipment manufacturer for the performance of the work.
1.1.4 The contractor is responsible for reviewing all items within the contract for assurance that the contractor can meet all required work and inspection criteria.
1.1.5 The contractor shall attempt to bring doors into compliance by adjusting, replacing minor hardware components, recommended corrective action repairs and/or replacements based on the completed report.
2.1 Provide 3rd party inspection of remediated door deficiencies.
2.0 SPECIFICATIONS:
2.1 All work shall be designed and completed in accordance with all applicable Federal, State and Local guidelines/specifications/design standards and in compliance with NFPA, with special emphasis on NFPA 101, 80 and 105 most current editions.
3.0 HOURS OF WORK:
3.1 The Contractor shall coordinate work schedule with the COR or designated Program Official. Work hours are Monday through Friday 8 am – 4:30 pm.
Work may be required to be performed during normal duty hours.
4.0 CONTRACTOR RESPONSIBILITIES:
4.1 The contractor shall be responsible for furnishing all material, labor and/or equipment required to perform all work in this contract. The Government’s review, approval, acceptance of, or payment for services required under this contract shall not be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable laws for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.
4.2 Accident Reports: The Contractor shall immediately report all accidents resulting in property damage and/or personal injury or death directly to the Government Representative and Contracting Officer.
4.3 The Contractor shall be responsible for complying with all environmental protection regulations promulgated by US Environmental Protection Agency (EPA) and Commonwealth of Pennsylvania Department of Environmental Protection (DEP). Any hazardous materials used by the Contractor in performing this contract shall be properly packaged and stored in a sealed container to avoid spills and shall be promptly removed off post upon completion of the contract. All spills of hazardous materials shall be reported immediately to the Government Representative and Contracting Officer and shall be cleaned up immediately by the contractor at his own expense in accordance with EPA and DEP regulations.
4.4 Hazardous wastes are as defined in EPA regulations 40 CFR 261. The Contractor shall be the official waste generator for any hazardous waste generated through performance of this contract unless specified otherwise in this contract. The Contractor shall not store any hazardous waste in this government property without obtaining prior permission and related instructions from the Contacting Officer. Hazardous wastes shall be moved off post and disposed as they are generated or whenever requested by the Contracting Officer. In no case shall the wastes remain on the government property after completion of this work. It shall be Contractor’s responsibility to comply with EPA 40 CFR 260265 and DER Code 25 CH 75 regulations concerning hazardous waste generation, storage, treatment, and disposal.
4.5 The Contractor shall be responsible for following National Fire Protection Agency (NFPA) 101 Life Safety and maintaining compliance within/around the work area during the performance of any work.
4.6 The Contractor shall be solely responsible for safety during the performance of all work. The Contractor shall coordinate his work with VA Safety through the COR or designated program official. The Contractor shall be responsible for any damage to public or private property resulting from his/her activities and shall repair or otherwise make whole such damage at no cost to Owner.
5.0 SPECIFICS:
5.1 PDF spreadsheet Deficiency Report
5.2 Approximately 38 doors identified with various noted inspection report deficiencies such as:
· Clearance issues
· Hardware issues
· Rating label issues
5.2 PDF Fire/Smoke/Chute/Suite Door Compliance Report for reference. Date range: 11/12/2025 – 11/13/2025.
5.3 PDF Life Safety Plan Dated 3/23/23
6.0 COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:
6.1 Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.
6.2 "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the inspection, testing and maintenance of fire door assemblies, IAW the most recent edition of NFPA 80.
6.3 The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.
6.4 If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.
Inv # Inspect Date
Building
FLR
Location
Type of Door Door Rating
Assessment Comments
Repair comments
| 2-38B |
| Nov.13,2025 |
| 1 |
| 2 |
| Double |
Doors by C2-115
5.2.3.5.2(6) Door clearances exceed clearances listed in 4.8.4 and 6.3.1.7.
Top Gap90
1-06A
| 1 |
| 1 |
5.2.3.5.2(6) Door clearances exceed clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90
1-06B
| 1 |
| 1 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90
1-07A
| 1 |
| 1 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90
1-07B
| 1 |
| 1 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90.
B-01A
| 1 |
| B |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Shim Door
B-04A
| 1 |
| B |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top and hinge Gap90
B-08
| 1 |
| B |
Missing Door Label
B-09A
| 1 |
| B |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Shim
B-10A
| 1 |
| B |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Install astrigal
B-10B
| 1 |
| B |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Install astrigal
4-54
| 27 |
| 4 |
Missing Door Label|5.2.3.5.2(2) Open holes or breaks exist in surfaces of either the door or frame.|5.2.3.5.2(6 ) Door clearances exceed clearances listed in 4.8.4 and 6.3.1.7.
Top and latch Gap90. Needs door label.
4-56
| 27 |
| 4 |
5.2.3.5.2(7) The self-closing device is not operational Spring is missing.
3-13
| 1 |
| 3 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Shim
3-19A
| 1 |
| 33 |
5.2.3.5.2(7) The is not operational.
Adjust closer
3-20A
| 1 |
| 3 |
5.2.3.5.2(7) The is not operational.
Adjust closer
3-28A
| 27 |
| 3 |
Top and hinge Gap90.
Latch astrigal.
3-28B
| 27 |
| 3 |
Top and hinge Gap90.
Latch astrigal.
2-17
| 1 |
| 2 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90
2-21
| 1 |
| 2 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Shim
2-35A
| 1 |
| 2 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90
2-35B
| 1 |
| 2 |
5.2.3.5.2(6) Door clearances listed in
4.8.4 and 6.3.1.7.
Top Gap90
13-01
| 1 |
| 13 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Latch Gap90.
12-04
| 1 |
| 12 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Hinge Gap90.
12-06
| 1 |
| 12 |
5.2.3.5.2(7) The is not operational.
Adjust closer.
12-08
| 1 |
| 12 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.|5.2.3.5.2(
7) The self-closing device is not operational.
Top Gap90. Adjust closer.
11-01
| 1 |
| 11 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Shim.
11-03
| 1 |
| 11 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Top Gap90. Shim.
14-01
| 1 |
| 14 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Top and hinge Gap90.
11-09
| 1 |
| 11 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Shim.
11-10
| 1 |
| 11 |
Missing Door Label
11-11
| 1 |
| 11 |
Missing Door Label
10-05
| 1 |
| 10 |
Latch Gap90.
10-13
| 1 |
| 10 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Hinge and top Gap90
9-11
| 1 |
| 9 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Top and hinge Gap90
9-12
| 1 |
| 9 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Shim
8-08
| 1 |
| 8 |
5.2.3.5.2(7) The is not operational.
Adjust closer
8-12
| 1 |
| 8 |
5.2.3.5.2(6) Door clearances listed in 4.8.4 and 6.3.1.7.
Shim, 9200.
End of Document
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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