ATTACHMENT C - SOW Updated - Grease Tank Maintenance.docx

B.2 STATEMENT OF WORK

DESCRIPTION

The Corporal Michael J. Crescenz (Philadelphia) Veterans Affairs Medical Center (CMC VAMC), located at 3900 Woodland Avenue, Philadelphia, PA 19104, has a requirement for a firm fixed price contract to provide Grease Tank Preventive Maintenance Services. The period of performance for this requirement includes a one-year base year and four one-year option periods.

PLACE OF PERFORMANCE:

Corporal Michael J. Crescenz (Philadelphia) Veterans Affairs Medical Center (CMC VAMC) 3900 Woodland Avenue Philadelphia, PA 19104

PERIOD OF PERFORMANCE:

SCOPE OF WORK:

Vendor shall provide at minimum the following goods and services.

CONTRACTOR RESPONSIBILITIES

The Contractor shall provide the manpower, materials and equipment to clean the grease tanks, floor drains and lines, sewers and storm lines at the CMC VAMC; the Continuing Life Center (CLC) located at 3461 Civic Center Boulevard, Philadelphia, PA 19104; and the Snyder House located at 1425 Snyder Avenue, Philadelphia, PA 19145. The specifics regarding the preventive maintenance services under this contract shall include: water jetting sanitary and storm sewer lines, floor drains, pumping and cleaning of grease tanks, traps and lines and traps for the CMC VAMC, the CLC (building #30), and the Snyder House, as well as cleaning of the employee garage sand traps. The Contractor shall follow best management practices for spill risk.

EQUIPMENT LOCATIONS, LIST, and CLEANING INTERVALS Grease tanks (5 6 in total):

Building #1, the Canteen located on the first floor has two three 40-gallon interior grease tanks located in the basement (Contractor shall use portable pumper unit and hand sprayer).

The and three floor drains (3in diameter) throughout the kitchen, prep area, and steam stations shall be jetted. Pumping and cleaning of the grease tanks as well as the water jetting of the traps and lines (approximately 100’ per line) originating from the three floor drains. Service to be performed monthly.

Building #2, originating from the Main Kitchen on the ground floor, has one 1,000-gallon grease tank. It is Located inground just outside loading dock #2. Pumping of the grease tanks as well as the water jetting of the traps and lines. Service to be performed quarterly (four times each year).

CLC/Building #30, has one 1,200-gallon grease tank located in the ground outside the loading dock of the CLC by the rear parking lot. The pumping of the grease tank as well as the water jetting of the traps and lines (approximately 100’ per line) is to be performed quarterly (four times each year).

CLC/Building #30, has five floor drains that need to be jetted (located in Basement of CLC Room BA-100) is to be performed semi-annually (two times each year).

Snyder House has one 20-gallon interior grease tank, located in the kitchen. This tank shall be pumped and cleaned monthly (twelve times each year). Contractor shall use portable cleaning unit.

Please note there are hose bib connections for water in some locations.

The vendor shall pump out and clean each grease tank, jet each grease trap and line going to the grease holding tank with exception to the Snyder House location. Services required at the Snyder House location is pump and clean of the grease tank only.

Sewer Mains and Manholes:

CMCVAMC sanitary sewer mains and manholes shall be service annually (once per year). There is a total of 10, originating at the Bravo Gate at Woodland Avenue (entrance) following the driveway along building #1 past Employee Parking lot to the Charlie Gate (exiting) at University Avenue and (8) Storm sewer manhole to manholes. Vendor shall waterjet sanitary sewer mains from manhole to manhole and spray down the inside of the manholes.

CLC/Building #30 – Outside Behind Room BC-108, sanitary sewer is located in the lower parking lot along University Avenue. Waterjet Jet and spray down manholes from the building to the last manhole before the University Avenue. Vendor shall waterjet jet inlet lines and spray down sewer manholes. Service to be performed once per year.

CMCVAMC storm sewer mains and manholes shall be service to be performed annually (once per year). The storm drains and two sand traps are located within in the employee garage. Vendor shall waterjet from manhole to manhole and spray down the inside of each manhole after jetting is complete. Vendor shall jet sand pits and spray down manholes after water jetting is complete.

REPORTS

Following each on-site maintenance visit, the Contractor shall provide a written report to the Technical Point of Contact (POC) within 10 business days, detailing the results of the maintenance visit, noting and addressing any discrepancies found, and making specific recommendations toward future remedial action, or upgrades. Any unsafe conditions encountered during the service call shall be reported immediately to the POC or designee, advising the CMC VAMC of the found condition(s).

IDENTIFICATION

Contractor’s employees shall have identifiable information on their uniform, to include their name and company’s logo, at a minimum.

CERTIFICATION OF CONTRACTORS

Contractor’s service personnel shall be certified to perform the preventative maintenance work. Contractor shall furnish a copy of its up-to-date and current State certification (showing categories) to the Contracting Officer and to the POC upon request and prior to the start of the contract.

CONFORMITY TO REGULATIONS

The Contractor shall conform to all Federal, State and local regulations governing jetting and cleaning maintenance service to grease traps, sanitary and storm sewer systems. The Contractor shall follow best management practices for spill risk.

HOURS OF OPERATION

The normal hours of operation for the facility are 8:00 am to 4:00 pm, ET, Monday through Friday, excluding Federal holidays. All contract work shall commence on weekdays AFTER 4:30 pm, ET, or on weekends from 6:00 am to 4:00 pm, ET, on Saturdays only. In addition, for the Snyder House Location, this work shall be performed after the main campus services are completed and begin no earlier than 6:00 pm, ET. The larger grease traps shall be completed during the week at 4:00am ET. Storm drains shall be completed on Saturday mornings at 4:00am ET.

HOLIDAYS

Federal Holidays include: New Years Day, Martin Luther King Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by US Government Agencies.

SCHEDULE OF VISITS

The Contractor shall provide a schedule to the POC within fifteen calendar days prior to the anticipated inspection date of when services shall be scheduled. Services shall be scheduled to be performed on definite appointed days and in no event shall the Contractor perform inspections outside regularly agreed upon work hours without prior approval from the POC. In the event climate or weather conditions make it unsuitable for services, the entire service date shall be re-scheduled to a date and time satisfactory to the Contractor and the POC. Postponement shall not reflect any penalties assessed to the Contractor or the Government.