36C24425R0022 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-27-2025 693-25-1-594-0001 693-19-111 00244 Department of Veterans Affairs Network Contracting Office 4 1111 East End Blvd Wilkes-Barre, PA 18711

00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24425R0022 02-27-2023

X X X X

This amendment is issued to update project requirement and evaluation information and extend the closing date to March 31, 2025 at 4:00 PM DST.

The magnitude of construction for this project is updated to between $2,000,000 and $5,000,000.

See updated SOW and proposal submission requirements.

Wage rates have been updated as of 01/24/2025.

Clause 852.219-75 is included for Construction to be certified with submission Contracting Officer

Statement of Work (REVISED) Wilkes-Barre VA Medical Center(WBVAMC) Project #693-19-111 Upgrade Credit Union Building February 12, 2025

A. Scope of Work:

1. This statement of work addresses the design and construction services required for a complete renovation of Building 6 (former Credit Union Building) on the campus of the Wilkes-Barre VA Medical Center. The contractor will be required to coordinate construction to ensure all building system renovations and utility services provided meet VA specifications.

2. The scope of work shall generally consist of, but not necessarily be limited to providing all professional architectural/engineering (A/E) consulting services and construction including all administration, supervision, project management, labor, materials, tools, equipment, permits, testing, reports and training for the building modifications required as shown on the new floor plan. All work shall at minimum be designed in accordance with all applicable Federal, State and Local Codes as well as applicable standards, reference publications, and code requirements contained within the VA Master Specifications. In the event of a discrepancy, the VA Specifications shall take precedence. The latest applicable VA Design Manuals and Specifications for this project shall be obtained at the VA Technical Information the latest Physical security standards.

http://www.cfm.va.gov/til/spec.asp#01

3. The contractor shall procure professional A/E services for investigation of existing site conditions, engineering structural review/analysis, calculations, design drawings and specifications for all building modifications required. The VA will provide all available design/record drawing information however the information provided will not alleviate the professionals from performing a full investigation of the existing conditions. The design drawings shall be developed in AutoCAD format. The contractor and the architectural/engineering consultant shall meet with the VA to review the drawings and specifications at the 50% and 90% progress stages. The A/E consultants shall incorporate any relevant VA review comments into the final design documents. The A/E who prepares the construction documents shall be professionally licensed in the state in which the design work is completed. All final construction documents shall bear the professional seal of the A/E services consultant. The A/E consultant shall also provide field inspection services of construction work at the 50% and 95% completion stage, resolve constructability issues, provide site inspection reports, punch lists and electronic record drawings in AutoCad format at the completion of the construction.

4. Revised work:

1. Drawing have changed to a, open floor concept building, with work station in several location (see Drawing). contractor shall remove some existing studded walls.

2. The contractor shall be responsible for purchasing and installing all furniture. There are 2 types of furniture to install. (see furniture specs)

· open office area. This furniture system shall be hard wired for electrical and IT. Some furniture units are side, 3 to 4 section long. They shall be tied together. (see drawing)

· enclosed office furniture shall put together and installed in the office areas. Power and it shall be near the loction of the office furniture. (see Drawing)

3. Remove drive-thru canopy, columns, and concrete islands. Remove all piping and wiring to inside the building. Make all necessary repairs to the main building roof.

4. Make all necessary land improvements on the side of the building (where the canopy was located) for additional 34 parking spots. This upper lot shall have some concrete curbing, 4 new light poles, new area pavement shall be 6”aggregate, 3” PADOT 25mm superpave Base,, 2” PADOT 19mm superpave Binder, and 1.5 PADOT 9.5mm superpave wearing.

5. Mill 1.5 of existing parking and pave the new and old parking lots together.

6. Expand IT closet. (see Drawings)

5. All construction work shall be provided in accordance with the drawings and specifications developed by the contractor’s architectural/engineering consultant. Prior to the start of work the contractor shall visit the site to familiarize themselves with the location and extent of the work. The construction work will primarily consist of demolition, structural, carpentry, finishes, casework, heating, ventilation and air conditioning, fire protection system, medical gas systems, plumbing and electrical work. No work shall begin until the final drawings, specifications and shop drawing submittals are approved by the VA. The contractor shall be responsible to provide all testing and reports associated with the utility systems affected by the work. The contractor shall also provide all close-out documents as per the requirements in FAR 4.804 Closeout of Contract Files including as-built drawings, manuals and other documents as noted.

6. The contractor shall submit shop drawings of all proposed materials and equipment for review and approval by the VA no later than 7 days after VA approval of the plans and specifications. Long lead time materials and equipment shall be submitted directly after issuance of the notice to proceed. Submittals shall include product data and other applicable information required as described in the VA Master Specifications. The VA Master Specifications shall be utilized as the minimum basis of design for new replacement materials and equipment specified for this work unless noted otherwise. No work shall begin until submittals have been reviewed and approved by the VA.

7. Only new materials and equipment shall be installed in the work. All materials and equipment shall be of the current manufacturer’s products. No obsolete or discontinued materials and equipment shall be provided.

8. All work for this project will be performed in accordance with the VA Wilkes-Barre’s Infection Control Practices for Construction (Reference attachment: Infection Control Construction Project Compliance Policy 11IC-10). All materials, equipment and labor associated with the Infection Control Requirements required by the VA Infection Control Practitioner shall be provided by the contractor. The construction work for this project is anticipated to require Class IV precautions. The contractor, Contracting Officer’s Representative (COR) and the Infection Control Practitioner shall meet to discuss the work activities within the areas of work immediately prior to mobilization and the start of construction. Final classification of the infection control requirements will be at the sole discretion and direction of the Infection Control Practitioner.

9. Utility shutdowns will be coordinated and scheduled with the COR two weeks in advance of the work. VA Lock Out/Tag Out policy will be implemented.

10. The project superintendent shall have the 30 Hour OSHA Construction Safety Course certification and all other construction personnel shall have the 10 Hour OSHA Construction Safety Course certification. Submit training records of all employees for approval prior to the start of work. Construction personnel vehicles shall park in the designated VA’s contractor parking lot.

11. The contractor shall keep an updated set of red lined as-built drawings on site at all times during the work and make them available to the COR upon request.

12. All contractors shall have a company identification badges displayed at all times while on site with their name and company identified. All VA Police security requirements/site access shall be coordinated with the designated Contracting Officer’s Representative.

13. A design and construction schedule shall be submitted for approval prior to the start of work and within 10 days after the notice to proceed. All schedule items will show a start date and a completion date. The schedule will include specific tasks with dates for each step of the process.

14. The period of performance after the Notice to Proceed for Phase II proposal award will be 360 days as follows:

a. Plans and specifications complete-approved – 60 days.

b. Shop drawing approvals – 15 days.

c. Mobilization/construction/testing/certifications – 90 days.

d. Record drawings and close out documents – 30 days.

15. The contractor shall follow good housekeeping practices and shall keep the work and surrounding areas clean and free of debris. Contractor shall thoroughly clean each area of work at the completion of each shift including all corridor areas leading to and affected by the work.

16. The contractor shall provide a full one-year parts and labor base warranty on the entire installation. Warranty date will be based on the final acceptance of the work by the VA. Guarantee Period Services are not included under this contract.

17. The work will include but not necessarily be limited to the following:

a. Division 1: General Requirements:

1) All design and construction project management, administration, project superintendence, supervision and construction trades work.

2) Provide construction safety protection, ICRA containments and waste disposal methods. Waste dumpsters will be provided by the contractor and will be located on VA property remote from the project site.

3) Contractor shall be responsible for all testing and commission for all division of specs.

b. Division 2 - Existing Conditions:

1) No asbestos abatement is required for this project.

2) Remove all existing acoustical tile ceilings.

3) Remove all existing floor coverings and wall bases.

4) Remove all existing lighting fixtures, fixture whips, controls, and branch circuit drops from source j-boxes above ceiling.

5) All existing data/voice outlets, jacks and cabling in all rooms back to source IDF closet.

6) Remove existing doors, frames and hardware; The WBVAMC may elect to retain these materials for attic stock. Transport retained materials to maintenance shops in Bldg. 12, otherwise dispose of materials.

7) Remove existing supply and return air diffusers, branch flex ducts, VAV’s and associated piping and controls serving the rooms.

8) REV Demolition of the old bank drive-thru, island and canopy.

9) REV make repairs the roof from removing drive-thru canopy.

c. Division 3 - Concrete:

1) Patch existing concrete floors in any areas affected by flooring removals.

2) Equipment pad for all equipment.

3) Slab repairs from running sanitary lines.

4) REV Adding curbs for new parking area.

d. Division 5 - Metals:

1) Provide cold-formed metal framing for new wall construction and in existing walls.

e. Division 7 - Thermal and Moisture Protection:

1) Provide batt insulation within newly constructed wall.

2) Sound barrier on interior walls.

3) Roofing materials, new 30 year shingle roof with gutters.

f. Division 8- Openings:

1) Replace existing aluminum storefronts.

2) Solid wood doors with specialty hardware.

3) Hollow metal doors and frames.

4) REV YALE door lock

g. Division 9 - Finishes

1) Provide 5/8” thick moisture and mold resistant Type X drywall on both sides and finish.

2) Provide new acoustical tile ceiling systems, ceiling height 8’-0”.

3) Clean, prepare and level subfloor in preparation for new flooring. Floor surface shall be leveled to within + or – 1/16” over the length of the gantry base plate to comply with mammography equipment manufacturer’s installation requirements. New flooring shall be 18”x18” resilient tile flooring. Provide appropriate code compliant transitions strips at all locations.

4) Patch, prime and paint (2 finish coats) walls including door frames. Paint any new exposed electrical surface mounted wireways that are not concealed in walls. Accent wall color may be required in each room. Color selections by VA Interior Designer.

5) Caulk flooring around all door frames.

6) REV Systems furniture for whole building. Open floor concept (see drawing and furniture specs)

h. Division 10- Specialties:

1) Signage for entrance and all interior room.

2) Signage for the exterior of the building. Will match the existing signs on Campus. This sign will be installed on the existing sign pole outside near the roadway. Exterior signage with VA logo and building number.

3) REV interior signage.

i. Division 12 Furnishing:

1) Draper Flexshade NEXD clutch solar shades for all windows.

2) Shall be a breakroom area with top and lower cabinets, microwave, and spot for refrigerator.

3) Solid services in breakroom area, bathroom, and workroom.

j. Division 22- Plumbing:

1) Provide domestic cold, hot, and hot water return for new plumbing fixtures in existing restrooms.

2) All water line shall be type L ½ or ¾ copper. All how and cold water lines shall be insolated.

k. Division 23 – HVAC:

1) Provide all new air handling systems. At this time there are 4 systems. Modify supply and return ductwork as required to suit the new space functions and maintain all other existing areas served by the existing air handling system. Provide all new VAV boxes, controls, branch flex duct, supply and return air diffusers at the newly reconfigured rooms.

2) Perform testing and balancing upon completion of the work. All testing shall be completed by 3rd party. Provide report to VA COR.

l. Division 26- Electrical:

1) Provide new electrical circuits to all locations.

2) Provide new lighting to all rooms and hallways.

3) Provide a whole building generator to supply power to the whole building in case of a power outage. Generator shall be power by Natural Gas.

4) REV Add 4 new light poles for the new parking lot area. parking lot light standard base should be 18”wide, 6’long, with 3’ out of ground.

5) REV Make sure the power works for the existing lighted sign pole out in front close to the road for the new sign.

m. Division 27- Communications:

1) Being able to communicate with the main building with all phones, alarms, and cameras.

2) All IT equipment shall be certified installer. here are some of the equipment that will be need it.

a) APC AR3150 (APC NetShelter SX, Server Rack Enclosure, 42U, Black, 1991.4H x 750W x 1070D mm - AR3150 | APC USA ) is big enough for cabling, switches and keep everything inside nice and tidy. This is slightly wider that what would be used in a data center, but it has integrated cable management. Large enough to supply lines for additional VA staff.

b) Whatever is compatible with CAT-6/6A and would fit into a 19 inch server rack (above)

c) UPS shall be installed in the IT room.

d) REV IT room expanded (See drawings)

n. Division 28-Electrinic Safety and Security:

1) There should be PIV access control to get into the building at the front and side doors.. JCI shall be contacted for all the need for PIV.

2) All smoke detector and alarms shall be purchased and certified by JCI.

3) Camera system shall be installed inside and outside the building.

4) All cameras shall be Avigilon system. It shall be a complete system with cameras and server. They shall be certified.

o. Division 31 – Earthwork:

1) Excavate the back of the building and waterproof all areas in the back to make watertight.

2) replace drain tile in back of building.

3) Grading and exterior renovations to accompany routine use

i. Soil stabilization and compaction

ii. Police vehicle storage, exterior fencing/wire?

iii. Preparations for exterior HVAC equipment

iv. Outdoor AC Units pad

4) REV Excavation for new parking lot.

p. Division 32-Exterior Improvements:

1) Paving a new parking lot for 30 to 32 vehicles. Water shall positively drain the existing storm drains.

2) Line painting for parking spots and one-way arrows.

3) Follow PENN DOT 408 Specifications. (see attachment)

18. The VA master specifications shall be utilized as the minimum basis of design standards for materials and equipment provided under this contract. The attached pdf document titled “Project 693-19-111 Brand Name or Equal Clause” provides additional information concerning the quality and characteristics of materials and equipment that will be considered acceptable under this contract.

End of Statement of Work

(a) Phase I Proposal information and contract forms may be obtained by general (prime) contractors interested in submitting a proposal direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the System for Award Management (SAM) Contract Opportunities website at https://sam.gov under solicitation number 36C24423R0045. By registering at SAM, prime contractors, suppliers, and subcontractors will have access to download Scope of Work, solicitation, and amendments.

(b) PHASE II ONLY, an Offer Guarantee is required for this solicitation. An offer guarantee is required for the Phase II part of solicitation, in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. The Offer Guarantee is to be executed on a SF 24. Failure to furnish the required offer guarantee on the proper form and amount, by the time set for the proposal due date, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office.

(d) Disclosure of the magnitude of construction: Between $2,000,000 and $5,000,000 POSTING - Solicitation AND ATTACHMENTS for PHASE I The Veterans Integrated Service Network #04 (VISN 04) Contracting Office / Wilkes-Barre Veteran Administration Medical Center is issuing the attached Design-Build Solicitation with attachments and subsequently the VA intends on awarding a single, Firm-Fixed-Price contract that will be the “Best Value” to the Government based on evaluation factors and price. The project will be for the selection of a prime contractor NAICS code 236220, with a size standard of $45.0 million. The prime contractor is required to contract/partner with an architect/ engineering firm to provide design-build services necessary for complete renovation of Building 6 at the Wilkes-Barre VA Medical Center.

Note: This notice is for Phase I submittals Only at this time. ALL Qualified PHASE I Offerors that are 100% SDVOSB may submit for Phase I. After Phase I evaluation is complete, ONLY Offerors that are selected for Phase II will be notified with instructions for Phase II proposal submission.

Project Scope Summary The Design-Build team shall provide all, labor, materials, tools and equipment, and design-build services necessary for design and build of a project described here along with other specified tasks as further defined in a request for proposal (RFP) for Renovate Building 6 Project No. 693-19-111. The project shall be designed and completed in accordance with current VA guidelines, EPA requirements, VA Specifications and developed specifically to meet local requirements for the Wilkes-Barre VA Medical Center in Wilkes-Barre PA. The resultant contract of this procurement is to provide required design completion of the referenced project and perform construction of completed design work.

Selection/Administration:

This project is a “Best Value” two-phase design-build solicitation. The Phase I offers will be evaluated to determine which of the offerors will be selected to make an offer in Phase II of the solicitation. The Request for Proposal shall set forth the requirements for responding to Phase I of the solicitation as well as all evaluation factors for both Phases I and Phase II.

Phase II solicitation will be issued in an amendment as a Request for Proposal (RFP) conducted in accordance with Federal Acquisition Regulations (FAR) Parts 36.3 and 15 and will be evaluated in accordance with the evaluation factors therein.

INSTRUCTIONS TO OFFERORS

PROCEDURES FOR SUBMITTAL OF OFFERS AND

PROPOSAL EVALUATION CRITERIA

1. Overview.

1.1 The intent of this solicitation is to select one contractor to provide professional design and construction services in accordance with the Statement of Work (SOW) to Renovate Building 6 – Design-Build Project 693-19-111.

1.2 The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive, responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. The Contracting Officer will award a firm fixed price contract to the responsive responsible offeror whom the Source Selection Authority determines conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, all factors considered. A single award shall be generated for the project. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Setting aside for an SDVOSB firm is in compliance with regulations to meet our goals and fulfill the VA’s mission to meet socioeconomic goals.

1.3 This Request for Proposal is issued as a Two-Phase Design-Build procurement (Reference Federal Acquisition Regulation Part 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the Contracting Officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this Two-Phase Design-Build project.

The Phase II Request for Proposal (RFP) portion of this requirement shall be issued to only those successful offerors that were determined to be the most highly rated from Phase I.

2. Submittal of offers.

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals, so that a minimum of time and monies will have been expended in preparing information required herein; however, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed in Phase I to clearly describe the offeror's technical approach, technical qualifications and past performance to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request for Proposal (RFP). Information provided out of sequence may not be evaluated and may result in the offeror's disqualification from award. Requirements stated in this RFP are minimums.

2.2 Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

PHASE I PROPOSAL SUBMITTAL – OPEN TO ALL OFFERORS

NOTICE: ELECTRONIC SUBMISSION IS NOW REQUIRED

2.3 Phase I of the Request for Proposal is open to ALL Offerors. No pricing information is required for this phase of the proposal submission. All proposals shall be submitted in PDF format by email to scot.plank@va.gov. Electronic submissions, shall clearly follow the below requirements. The Phase I proposal shall address the evaluation factors listed below:

2.4 Phase I proposals shall be received by March 31, 2025, 4:00 pm DST. Proposals that are received after this time shall be late and will not be considered. There will be no public opening of the proposals.

2.5 Proposals shall be submitted by Electronic Submission – VIA EMAIL, to: scot.plank@va.gov. Phase I proposal submittal email shall contain “Proposal for 36C24425R0022 Renovate Building 6 – Design Build Project” in the subject line.

2.6. Phase I Proposal Evaluation Process.

2.6.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Department of Veterans Affairs will evaluate the proposals. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions, if necessary, as well as information obtained from other sources, e.g., past performance information. Offerors are advised that the evaluation and rating of proposals will be conducted in strict confidence. During deliberation, the number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described below.

2.6.2 The evaluation process for Phase I consists of three (3) Factors and two (2) subfactors: Technical Approach, Technical Qualifications (Subfactor 2A; Specialized Experience and Technical Competence and Subfactor 2B; Capability to Perform) and Past Performance. Proposals will be evaluated by the factor and criteria identified below.

2.6.2.1 The Technical Approach, Technical Qualifications, and Past Performance factors are weighted as equal to each other.

2.6.2.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

2.6.2.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

2.6.3 Phase I Evaluation Factors

2.6.3.1 Evaluation Factor 1 – Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The firms shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction. For Design Approach, Firms shall describe the techniques and methods for an efficient, effective design. For Construction approach, firms shall describe the techniques and methods for this construction project to include coordination with the design packages, projected project timelines and coordination of work. The firm should also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents.

2.6.3.2 Evaluation Factor 2 – Technical Qualifications:

The offeror shall provide a minimum of one (1) and a maximum of two (2) projects using Exhibit A. The SSEB will evaluate this factor using the information provided by the offeror from Exhibit A along with the information requested in the subfactors below. The offeror shall demonstrate their experience on relevant Design/Build and project(s) that are similar in size, scope, and complexity to the RFP. Indicate the number of design/build projects construction contractor and AE have completed together.

2.6.3.2A Subfactor: Specialized Experience and Technical Competence

This factor evaluates the experience of the construction firm and design team in completing projects requiring skills similar to those anticipated for this contract. Evaluators will use the information provide in Exhibit A, the information from the organizational chart provide in subfactor 2.6.3.2B below, and the resumes of the Architect Firm. This may include general renovation of medical center space to include architectural changes of walls, ceiling, floors, finishes, masonry, doorways including hardware, plumbing including storm sewer, sanitary, hot and cold water, heating, ventilation, air conditioning (HVAC), primary and secondary electrical circuits, digital controls, fire protection to include sprinkler system, central fire and security alarms, audio paging systems, asbestos abatement and all work to return space to finished, functioning condition. Experience providing drawing in 3D.

2.6.3.2B Subfactor: Capability to Perform The Government will evaluate the offeror’s information concerning overall organization, organizational chart with brief relevant details of individual experiences/qualifications, as well as number of personnel and the duties of proposed technical staff to determine if offeror has the ability to manage multi-discipline projects within the areas of consideration chosen without significant difficulty. Offeror shall provide, as an attachment, an Organizational Chart listing company personnel and their roles. Provide names, duties, and levels of responsibility of key personnel to include the Project Manager, Site Superintendent(s), Quality Control Manager, Safety Manager, and Infection Control Manager. Indicate to whom the Quality Control, Safety, and Infection Control Managers report. In addition, contractor shall provide a list of the in-house trades that contractor employs. The offeror shall provide the names, disciplines, and resume of the key personnel of the Architectural Firm that will be used on this project. Offeror should detail its capability in managing projects for the similar size and scope and disciplines needed to accomplish this project. The specific criteria proposed (skill levels and background) for personnel, if adequate, is an indicator of an acceptable organization.

The proposed subcontractors, applicable for multi-discipline consideration, are verifiable, and information provided indicates a good professional relationship, electricians, HVAC, carpenters, plumbing, concrete, etc.

The offeror shall submit information concerning scheduling methodology, to determine if they have scheduling processes that ensure completion and control of the project from beginning to the end of the project. Adequate scheduling processes are necessary to ensure completion and control of the project from beginning to the end. Offeror must provide an organizational chart and tentative schedule, including a timeline for major features of work. In addition, please identify the person responsible for ensuring the schedule is met (ex. Project Manager).

This factor evaluates the ability of the Construction firm to perform given their current projected workload and the availability of their key personnel, to accomplish the project in the required time. Contractor to provide demonstrated compliance to performance schedules, adherence to timelines for deliverables, the ability to meet unusual time constraints and methods of project management

The offeror shall provide adequate detail on the offeror’s policy with regard to Quality Control (QC) and how the offeror intends to achieve this standard on the project. Offerors are also to discuss their ability to comply with the requirements of The Infection Control Manual of the Medical Center

Offeror to discuss their Safety Program in general, and provide, as a minimum, details on training, documentation, and your plan to ensure adherence to OSHA Standards. Offeror is to discuss the steps they took to promote safety during construction during the past five (5) years. Provide a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If the number exceeds the criteria listed, explain why? Offerors shall submit their current EMR rating. EMR rating should be less than or equal to 1.0. If the number exceeds the criteria listed, explain why?

2.6.3.3 Evaluation Factor 3 – Past Performance:

The SSEB will evaluate past performance for the prime contractor past performance along with the designated team of subcontractors. Documentation of satisfactory performance of projects similar in size, scope, and dollar value will be considered to have met the minimum requirements of the RFP. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction as to quality, schedule, cost, and management. The Government may also use other tools such as CPARS, Vet Biz, Dunn & Bradstreet, Federal Awardee Performance, and Integrity Information System (FAPIIS), and Source Selection Evaluator personal knowledge of offeror to gather documentation on past performance. Past performance will be evaluated in accordance with FAR 15.305(a)(2). Evaluations may include past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement. Offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance and shall receive a neutral rating for Past Performance. Offerors may provide information on problems encountered on the identified contracts and the corrective action taken, if desired. This shall be rated based on the confidence portrayed for each of the projects submitted. Offeror’s can provide past performance on previous projects for the SSEB team which can be used during the past performance evaluation. A neutral rating is given when no current and/or relevant performance record is identifiable upon which to base a meaningful performance risk prediction. Government Personnel were unable to identify any relevant Past Performance information for the offeror or key team members/subcontractors or their key personnel. This is neither a negative or positive assessment and represents and unknown risk.

PHASE II PROPOSAL SUBMITTAL – This submittal will ONLY be open to the offerors that the Government requests Design Concepts Management Approach, Schedule, and Pricing information.

3.1 Part II of the Request for Proposal is open only to the offerors that the Government requests proposals to be submitted. Proposals for Part II shall be electronically submitted in PDF Format to the Contracting Officer. Three or four offerors with higher rated Phase 1 proposals shall be requested to submit the Phase II proposal addressing the evaluation factors listed below:

Offerors shall submit by electronic submission in PDF Format, all the information for Phase II Factor 1, Factor 2, and Factor 3. All pages must be typed using 11- point Times New Roman font and include a table of contents. Failure to place the required submission information under the appropriate (factor or sub factor) and format may result in a lower rating.

In a separate file attachment in PDF Format, the offeror shall submit by electronic submission for Factor 4 – Price.

3.2 All proposals must be submitted in PDF Format by Electronic Submission. Emails must contain in the subject line “PROPOSAL for 36C24423R0022 Renovate Building 6 – Design Build Project, Phase II” for Phase II of the procurement.

3.3. Phase II Proposal Evaluation Process

3.3.1 The evaluation process for Phase II consists of three (3) non-priced Factors and one (1) priced Factor: Design Concepts, Management Approach, Schedule, and Price. Proposals will be evaluated these factor and criteria identified below.

3.3.1.1 The Design Concepts, Management Approach and Schedule factors are weighted as equal to each other and when combined are more important than Price.

3.3.1.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

3.3.1.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

3.3.2 Volume #1 - Phase II Evaluation Factors

3.3.2.1 Evaluation Factor 1 – Design Concepts:

This factor evaluates the offers schematic design based on functional layout of the Pharmacy Clean Room design. Offeror shall provide a schematic showing the overall layout making any potential layout changes to the current set-up and provide narrative to support the offeror’s design concept. Offeror shall address phasing to allow operations to continue during the construction and must work within budget to allow for the VA to continue operations at minimal interference.

3.3.2.2 Evaluation Factor 2 – Management Approach:

This factor evaluates the individual experience of persons that are to be assigned to this project. The offeror shall provide information (resume) for personnel in the following functions as a minimum (offeror to provide any additional discipline it feels appropriate) —Project Management, site superintendence, quality control manager, infection, and safety, as well as a list of major subcontractors. Offeror shall provide resumes of the individuals for the Design Engineering firm that offeror will be using that will be generating the design documents necessary for construction. The offeror shall provide a listing of projects, with a brief description of the projects, where the Offeror and the Design Engineering firm personnel worked together as a team on previous Design-Build projects.

3.3.2.3 Evaluation Factor 3 – Schedule:

This factor evaluates the Offeror’s methodology of the scheduling processes that ensure completion and control of the project from the beginning to the end of the project. The detailed schedule provides the SSEB the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. Offeror’s Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors) to contract completion, including but not limited to site investigation for design, design meetings, design submittals, preconstruction meetings, material submittals, mobilization, demolition, material lead times, utility installations, abatement (if required), testing, training, commissioning, construction and post-construction submittals, close-out.

3.4 Volume #2 - Price Information:

3.4.1 The offeror shall complete and submit Standard Form 1442. The offeror shall submit a price based on the line items. Note; If discussions or negotiations occur, the Government may require additional cost information. Offerors shall sign and submit all amendments to the solicitation. Please be advised that the Government intends award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary

3.4.2 The offeror shall complete and submit Exhibit B Calculation of Self-Performed Work.

3.4.3 Bid Bond – Phase II only. Offerors shall submit a Bid Guarantee. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00 Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

3.4.4 Annual Representation and Certifications shall be completed by offeror.

3.4.5 Discounts: Prompt payment discounts will not be considered in the evaluation of offers.

3.4.6 In the event a minor clerical error has occurred, then the offeror may be given an opportunity to correct the minor error within the constraints of the “clarifications” process or the Contracting Officer determines discussions are required.

4.0 Evaluation Criteria

The price will be evaluated by the Contracting Officer for reasonableness by using price analysis. The Contracting Officer shall perform the Best Value tradeoff using the evaluation factors along with price.

5.0 Discussions

Government intends to make award to a responsible Offeror submitting a conforming proposal without discussions if deemed to be in the best interest of the Government. The Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

The Government reserves the right to reject any or all proposals at any time prior to award and to award the contract to other than the offeror submitting the lowest total price.

See attached document: Bldg 6 - Furniture Specifications.

See attached document: 2025-02-11 Bldg 6 Open Plan Workstations.

See attached document: Specifications.

See attached document: Luzerne County wage rates 012425.