36C24425Q0683 0001_1.docx

36C24425Q0683_1

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

05-29-2025

None 00244 Department of Veterans Affairs Network Contracting Office 4

1010 Delafield Road Pittsburgh PA 15215

00244 Department of Veterans Affairs Network Contracting Office 4

1010 Delafield Road Pittsburgh PA 15215 To all Offerors/Bidders

36C24425Q0683

X

The purpose of this amendment is to:

1. Answer contractor questions. See attached.

2. Update RFQ Performance Work Statement and Schedule Line Items to include Dosimetry Badges with Neutron detection capability. See attached updated RFQ.

All other terms and conditions in the RFQ remain the same.

CONTINUATION PAGE

Contractor Questions and Answers

1. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Answer: This is a new Indefinite Delivery Indefinite Quantity requirement. The IDIQ is consolidating the requirements for the Pittsburgh, Butler, Lebanon, Wilkes-Barre, and Philadelphia medical centers.

2. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: This is a new Indefinite Delivery Indefinite Quantity requirement. The IDIQ is consolidating the requirements for the Pittsburgh, Butler, Lebanon, Wilkes-Barre, and Philadelphia medical centers.

3. Item Number 0002 indicates “Monthly Whole-Body Dosimetry IAW the Performance Work Statement. The neutron-thermal/fast capable dosimeter is considerably more costly than the non-neutron capable dosimeter. Please clarify whether all or some of the 7359 dosimeters require neutron-thermal/fast capability.

Answer: Dosimetry badges capable of detection of neutrons is a separate requirement. See attached RFQ below. The Performance Work Statement and Schedule Line Items have been updated to reflect the additional capability of neutron monitoring as a separate requirement.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

A.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Department of Veterans Affairs Network Contracting Office 4

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Dosimetry Service-Per Person Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing

Monthly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2025 POP End: 06-30-2026

Quarterly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2025 POP End: 06-30-2026

Monthly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2025 POP End: 06-30-2026

Quarterly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2025 POP End: 06-30-2026

Monthly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2025 POP End: 06-30-2026

Quarterly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2025 POP End: 06-30-2026

Late/Unreturned Whole Body Dosimeter

POP Begin: 07-01-2025 POP End: 06-30-2026

Late/Unreturned Extremity Dosimeter

POP Begin: 07-01-2025 POP End: 06-30-2026

Emergency Processing- Incident

POP Begin: 07-01-2025 POP End: 06-30-2026

Emergency Processing- Per Dosimeter

POP Begin: 07-01-2025 POP End: 06-30-2026

Prepaid Shipping

POP Begin: 07-01-2025 POP End: 06-30-2026

Form 5 Report-Per Person

POP Begin: 07-01-2025 POP End: 06-30-2026

Historical Data Inclusion-Per Person

POP Begin: 07-01-2025 POP End: 06-30-2026

Dosimetry Service-Per Person Contract Period: Option 1 POP Begin: 07-01-2026 POP End: 06-30-2027

Monthly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Quarterly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Monthly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Quarterly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Monthly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Monthly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Quarterly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2026 POP End: 06-30-2027

Late/Unreturned Whole Body Dosimeter

POP Begin: 07-01-2026 POP End: 06-30-2027

Late/Unreturned Extremity Dosimeter

POP Begin: 07-01-2026 POP End: 06-30-2027

Emergency Processing- Incident

POP Begin: 07-01-2026 POP End: 06-30-2027

Emergency Processing- Per Dosimeter

POP Begin: 07-01-2026 POP End: 06-30-2027

Prepaid Shipping

POP Begin: 07-01-2026 POP End: 06-30-2027

Form 5 Report-Per Person

POP Begin: 07-01-2026 POP End: 06-30-2027

Dosimetry Service-Per Person Contract Period: Option 2 POP Begin: 07-01-2027 POP End: 06-30-2028

Monthly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2027 POP End: 06-30-2028

Quarterly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2027 POP End: 06-30-2028

Monthly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2027 POP End: 06-30-2028

Quarterly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2027 POP End: 06-30-2028

Monthly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2027 POP End: 06-30-2028

Quarterly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2027 POP End: 06-30-2028

Late/Unreturned Whole Body Dosimeter

POP Begin: 07-01-2027 POP End: 06-30-2028

Late/Unreturned Extremity Dosimeter

POP Begin: 07-01-2027 POP End: 06-30-2028

Emergency Processing- Incident

POP Begin: 07-01-2027 POP End: 06-30-2028

Emergency Processing- Per Dosimeter

POP Begin: 07-01-2027 POP End: 06-30-2028

Prepaid Shipping

POP Begin: 07-01-2027 POP End: 06-30-2028

Form 5 Report-Per Person

POP Begin: 07-01-2027 POP End: 06-30-2028

Dosimetry Service-Per Person Contract Period: Option 3 POP Begin: 07-01-2028 POP End: 06-30-2029

Monthly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2028 POP End: 06-30-2029

Quarterly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2028 POP End: 06-30-2029

Monthly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2028 POP End: 06-30-2029

Quarterly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2028 POP End: 06-30-2029

Monthly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2028 POP End: 06-30-2029

Quarterly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2028 POP End: 06-30-2029

Late/Unreturned Whole Body Dosimeter

POP Begin: 07-01-2028 POP End: 06-30-2029

Late/Unreturned Extremity Dosimeter

POP Begin: 07-01-2028 POP End: 06-30-2029

Emergency Processing- Incident

POP Begin: 07-01-2028 POP End: 06-30-2029

Emergency Processing- Per Dosimeter

POP Begin: 07-01-2028 POP End: 06-30-2029

Prepaid Shipping

POP Begin: 07-01-2028 POP End: 06-30-2029

Form 5 Report-Per Person

POP Begin: 07-01-2028 POP End: 06-30-2029

Dosimetry Service-Per Person Contract Period: Option 4 POP Begin: 07-01-2029 POP End: 06-30-2030

Monthly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2029 POP End: 06-30-2030

Quarterly Whole Body Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2029 POP End: 06-30-2030

Monthly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2029 POP End: 06-30-2030

Quarterly Whole Body Dosimetry, Neutron IAW Performance Work Statement

POP Begin: 07-01-2029 POP End: 06-30-2030

Monthly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2029 POP End: 06-30-2030

Quarterly Extremity Dosimetry IAW Performance Work Statement

POP Begin: 07-01-2029 POP End: 06-30-2030

Late/Unreturned Whole Body Dosimeter

POP Begin: 07-01-2029 POP End: 06-30-2030

Late/Unreturned Extremity Dosimeter

POP Begin: 07-01-2029 POP End: 06-30-2030

Emergency Processing- Incident

POP Begin: 07-01-2029 POP End: 06-30-2030

Emergency Processing- Per Dosimeter

POP Begin: 07-01-2029 POP End: 06-30-2030

Prepaid Shipping

POP Begin: 07-01-2029 POP End: 06-30-2030

Form 5 Report-Per Person

POP Begin: 07-01-2029 POP End: 06-30-2030

A.3 DELIVERY SCHEDULE

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

Pittsburgh, Butler, Lebanon, Wilkes-Barre, Philadelphia

36C24425Q0683_1

Page 1 of Page 1 of Page 1 of Page 1 of

A.4 PERFORMANCE WORK STATEMENT

Performance Work Statement Department of Veterans Affairs Veterans Heath Administration Veterans Integrated Service Network (VISN) 4 1010 Delafield Road, Pittsburgh, PA 15215

TITLE: VISN 4 Dosimetry Services

PURPOSE: To establish terms for dosimetry program as required by 10CFR20.1201, Nuclear Regulatory Commission (NRC), Occupational Safety and Health Administration (OSHA), and The Joint Commission.

Locations and Contact Information:

See Attachment A

Description of Services The contractor shall provide dosimetry supplies, monitoring, and reporting services to Veterans Affairs Medical Centers within VISN 4 to safeguard staff from harmful radiation exposure during the course of their job performance.

Intent:

Provide required personnel dosimeters for employees located at the Veterans Affairs Medical Centers listed at Attachment A. For purposes of this contract, the terms “personnel dosimeter” is an individual monitoring device that requires processing to determine the radiation dose and that is used by Veteran Affairs Medical Centers to comply with 10CFR20.1201, with other applicable provisions of Title 10 Chapter 20, and with conditions specified in the license.

Statistical dosimetry reports shall be provided monthly, quarterly, and annually.

The cost of the contract should be presented in terms of the total annual cost and expressed as the cost per badge type, according to the number of each badge type. No additional charges will be incorporated or expected, with the exception of non-returned or damaged badges and holders, and emergency readings. Credit will be given for all fees assessed for lost/late badges, upon return of same.

The selected dosimetry vendor service company shall have a well-established and demonstratively successful means of providing the goods and services described in these specifications. This document contains specifications for both the dosimetry devices and the dosimetry service.

The vendor must be National Voluntary Laboratory Accreditation Program (NVLAP) certified. The dosimetry vendor must be able to demonstrate and provide the licensing and specific requirements listed upon request.

Terms of Contract:

This Contract is for a five-year Firm-Fixed Price Indefinite Delivery Indefinite Quantity type Indefinite Delivery Contract (IDC) with a Period of Performance of 07/01/2025-06/31/2030.

Individual task orders will be placed against the IDC on an as needed basis.

Prior year estimates of badge requirements listed by facility at Attachment B.

The minimum guaranteed value to be ordered against the IDC will be $10,000.

The maximum order value of the IDC shall not exceed $900,000.00.

REQUIRED TASKS: The dosimetry device and service requirements are as follows:

A. The selected vendor shall supply necessary personnel monitoring devices of a NVLAP certified type or combination of types.

· Whole Body devices (Body Badges), including fetal monitoring devices:

· shall be capable for detection of beta, gamma, x-ray,

· as needed, badges shall also be capable for detection of neutron-thermal/fast

· Assigned Monthly devices/reported

· Assigned Quarterly devices/reported

· Extremity devices (Ring Badges):

· shall be capable for detection of beta, gamma, and x-ray

· Monthly devices/reported

· Quarterly devices/reported

· Form 5 Report (per person)

· Prepaid Return Labels for return of dosimeter devices

· Participation set up

· Additional Dosimeters

· Single site shipping

· Multiple site shipping

· Late/unreturned whole body dosimeter

· Late/unreturned extremity dosimeter

Initial set up includes a holder for each body badge, and approximately 10% spare holders.

Contractor will be responsible for including historical reporting levels and information into all new reporting for this contract.

B. The devices shall be supplied according to the following specifications:

1. As required by federal law specified in 10CFR20.1501, personnel dosimeters must be processed and evaluated by a dosimetry processor--

a. Holding current personnel dosimetry accreditation from the National Voluntary Laboratory Accreditation Program (NVLAP) of the National Institute of Standards and Technology; and

b. Approved in this accreditation process for the type of radiation or radiations included in the NVLAP program that most closely approximates the type of radiation or radiations for which the individual wearing the dosimeter is monitored.

2. Written specifications shall be provided on dosimetry devices defining: (a) Minimum detectable reported dose: whole body badges shall have minimum detectability of 1 millirem for X and gamma ray and 10 millirem for beta particle (b) Energy discrimination capabilities including accuracy, precision, and (c) Maximum range of reported dose for the various energy ranges concerned, primarily:

a. Less than 100 KeV photons

b. 100 KeV through 250 KeV photons

c. Greater than 250 KeV up to and including Cs137, Co60

d. Photons from a 6/18 MeV external beam linear accelerator

e. Beta radiations

3. Dosimetry devices shall be routinely delivered to the customer by the 20th calendar day of each month preceding the next monthly or quarterly exchange date. Monthly and quarterly exchange dates are the first day of any month. If the devices are not received by the 20th calendar day, the vendor shall, at no cost to the Government, ship the devices in a manner to ensure delivery by the 3rd business day after notification by the Government.

4. The delivery of dosimetry devices is required within 7 calendar days of record creation for additions of new personnel or additional badges for existing personnel, unless a rush shipment is requested. The creation of a single record shall automatically provide all individual dosimetry devices for the current month and all subsequent months. When a rush shipment is requested, the dosimetry device(s) shall be received within 3 calendar days of record creation.

5. Shipping packages shall be reusable for return of the devices to vendor. Return shipping labels shall be supplied by the vendor.

6. The dosimetry devices, including additions, shall be provided in presorted and individually packaged and labeled packages in accordance with the criteria (“account” or “series”) established by the Government’s Radiation Safety Officer (“RSO”) at the time of setup.

7. Primary sorting and distinction will include unlimited series separation by groups of users. Series coding shall be alphanumeric.

8. Minor transactions regarding the vendor service including, but not limited to, user additions, deletions, changes, inquiries, etc., shall be between the Government’s RSO or designee and the vendor.

9. Shipments shall include individual printed packing lists for each group of users. The individual packing lists shall include the numerical order of the dosimeters.

10. Dosimetry devices shall provide obvious, distinct, color coding for easy special purpose identification while being worn. Dosimeter colors shall alternate with each wear period. Above and below apron badges will also be color coded for easy identification.

11. The vendor shall provide a method for calculating and reporting Effective Dose Equivalent or Effective Dose automatically for designated badge wearers.

12. Requirement for Webster Calculations to be conducted for Cardiac Catheterization Lab employees.

13. Badges shall be identified with clearly visible printed word "Collar", “Chest”, or "Waist" or other clear, descriptive nomenclature, to aide in proper wear positioning.

14. The ring badge shall have at least three sizes, be waterproof, have a permanent label, and be capable of withstanding cold sterilization. The ring badges shall be color coded for alternate months.

15. Body badges shall be waterproof and have a permanent label.

C. The vendor system shall have capability such that the Government will be able to at a minimum:

1. Add, transfer, or delete personnel

2. Add additional badges to existing personnel

3. Review records (wearer, badge type, frequency, dose history, etc.)

4. Summarize results (exposure levels, ALARA, etc.)

5. Review exposure histories per entire account

6. Review exposure histories for an individual

7. Add lifetime cumulative dose for an individual

8. Add current year dose for an individual

9. Reactivate wearers and badges

10. Assign spare badges

11. List unreturned badges

12. Download data files for unreturned badges

13. Download data files for badge readings (exposures for specified periods)

D. The Medical Center RSO or designee shall be notified by telephone or email if any of the following occur:

1. NVLAP accreditation is rescinded in any of the required categories listed above.

2. The Contractor revises their Quality Assurance practices in such a way as to decrease the effectiveness of a NVLAP accredited program.

3. The Contractor modifies the dosimeter in such a way as to invalidate its NVLAP accreditation.

4. Any dosimeter indicates > 5000 mrem.

Additionally, the Vendor shall:

1. ensure that dosimeters are zeroed prior to shipment,

2. apply for, obtain and maintain any certifications required by governing federal, state, or local agencies

3. participate in performance evaluation programs required by federal, state, or local agencies,

4. comply with the requirements of an approved quality assurance program plan,

5. provide VA the current revision of the quality assurance program plan, if requested,

6. provide VA with sufficient QC and calibration data to assure that analytical results of dosimetry are accurate and analyzed within the established envelope of quality, if requested,

7. provide the value of the Lc / MDA, in the same units as results (mrem),

8. provide the signature of the person responsible for the quality of the report or his/her designee and read the dosimeters on an as needed basis.

E. The vendor shall automatically provide permanent records archiving.

F. The vendor shall ensure timely response to customer inquiries by assigning a specific representative who shall be accessible during regular working hours through a toll-free phone system.

G. The vendor shall provide emergency processing of dosimetry devices when requested. This processing shall be completed within 24 hours of receipt of the device by the vendor. The RSO or designee shall be notified of the processing results by telephone or email within 24 hours of receipt of the device by the vendor.

H. Veterans Affairs Medical Centers shall not be charged for shipping costs associated with the following activities:

1. Duplicate shipments of dosimetry devices.

2. Rush shipments of dosimetry devices (2nd day delivery) associated with but not limited to, personnel additions, transfers, or provision of additional spare badges.

3. Priority shipments of dosimetry devices when devices are not received as specified.

I. The Veterans Affairs Medical Centers shall not be charged for the following:

1. Set up, transfer, deletion, or reactivation of a monitored individual.

2. Incorporation of results from secondary site exposure

3. Series or group separation (i.e., new series or account).

4. Complete computer system capabilities as stated including access time (Medical Center owned or vendor provided equipment).

5. Training of personnel to adopt vendor's service, if necessary.

6. Adjustment of dose record by Radiation Safety Officer.

7. Up to 10% extra holders per year, if requested.

J. The vendor shall invoice quarterly 30 days in-arrears through Tungsten Network.

II. Other Requirements:

A. No presorting of the dosimetry devices by the Veterans Affairs Medical Centers shall be required prior to returning the dosimetry devices to the vendor.

B. The vendor shall provide a means of tracking all unreturned dosimetry devices, including whole body and extremity badges. The periodic (monthly, quarterly) reports shall list all individuals on the account or series, whether or not the monitor was worn or returned, and indicating, where appropriate, any monitors which were issued but not worn or not returned for the period of the report.

C. The vendor shall automatically provide printed and electronic updates of records which have had a dose adjustment made by the RSO.

D. The vendor shall provide a means of maintaining current year dose and lifetime cumulative doses for individuals as requested by the RSO.

E. Complete dosimetry reports shall be routinely provided to the RSO. A second copy of each report, with any specified omissions such as sex, social security number, and date of birth, shall be provided upon request and issued, if requested, for shipment directly to user groups.

F. The dosimetry reports shall include a separate fetal dose estimate for all identified pregnant personnel. (as requested)

G. The average shipping time of the completed exposure reports shall not exceed 30 calendar days after receipt of the exposed dosimetry devices by the vendor.

H. The vendor shall automatically provide printed copy wear period, annual summary, and annual statistical summary reports for each account. These summaries shall include a listing by user groups, of every person badged at any time during the year. Other information provided for each listing shall include, but not be limited to, the following:

1. Group or series number.

2. Badge number and type.

3. Annual and lifetime dose.

4. Social security number.

5. Date of birth.

6. Sex.

7. Deep dose and shallow dose for each monitoring period.

8. Extremity dose.

9. Internal dose reported by Radiation Safety Officer.

10. Total Effective Dose Equivalent.

11. Data on all currently issued devices regarding late returns, unreturned, and deleted devices.

12. Webster calculations

I. The vendor shall provide individual termination summary reports for each individual removed from an account upon request.

Records Management Language for Contracts

· Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

· Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

· Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

· Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

· Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

· The Government Agency owns the rights to all data/records produced as part of this contract.

· The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

· Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

· No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

· Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Quality Assurance Surveillance Plan (QASP) The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the orders and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the POCs with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

Attachment A Veterans Affairs Medical Centers

1. Pittsburgh Veterans Affairs Healthcare System University Drive C Pittsburgh, PA 15240

2. Butler Veterans Affairs Medical Center 353 North Duffy Road Butler, PA 16001

3. Lebanon Veterans Affairs Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042

4. Wilkes-Barre Veterans Affairs Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711

5. Philadelphia Veterans Affairs Healthcare System 3900 Woodland Avenue Philadelphia, PA 19104

Attachment B Previous Year Total Usage by Medical Center *Estimates Only*

Quarterly Whole Body Monthly Whole Body Quarterly Extremity Monthly Extremity Form 5

Wilkes-Barre

*Estimate of neutron capable badges is 40 quarterly and 240 Monthly per year*

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will…