P02 36C24425Q0608 - SSN - Wheelchair Cleaning System.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Wheelchair Cleaning System | 595

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215

SOLICITATION NUMBER* 36C24425Q0608

RESPONSE DATE/TIME/ZONE 05-09-2025 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Commodities 1 1010 Delafield Rd Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Gabriella Byrne gabriella.byrne@va.gov

PLACE OF PERFORMANCE

ADDRESS Lebanon Veterans Affairs Medical Center

1700 South Lincoln Avenue Lebanon PA

POSTAL CODE 17042

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below.

Delivery Location:

These items will be delivered to the Lebanon Veterans Affairs Medical Center, 1700 South Lincoln Avenue, Lebanon, PA 17042.

General Requirement:

The Lebanon Veteran Affairs Medical Center (VAMC) has a requirement for one (1) Brand Name or Equivalent HUBSCRUB Model 20/80-UV (Ultra-Violet) Wheelchair Cleaning System to wash, rinse, and disinfect wheelchairs used by patients and visitors of the Lebanon VAMC. The equipment must meet the specific requirements list below.

Required Salient Characteristics: The vendor must provide all labor, equipment, tools, materials, supervision, transportation, and other items necessary to deliver and install the required equipment. The vendor shall meet and/or exceed the below listed salient characteristics:

Minimum size of 64” L x 38” W x 61” H to accommodate multiple wheelchairs at the same time

Maximum weight of 500 pounds Able to clean/disinfect a multitude of medical equipment to include, but not limited to, large and multiple wheelchairs at the same time, carts, shower chairs, walkers, and other washable equipment that can spread pathogenic bacteria

Multiple cleaning and rinse cycles that are programmable Under spray system to clean equipment’s under carriage Rotating spray systems for top, bottom, and all sides to clean all surfaces of the equipment Capable of cleaning with disinfectant and/or Ultraviolet (UV) lamps Ultraviolet (UV) lamps included to be used with a wash, rinse, dry cycle Chemical dispensing system with automatic chemical line and device cleaning to improve productivity Automated draining system Minimum hot water temperature of 100 degrees, with a maximum of 120 degrees

Fahrenheit Touchscreen display that is capable of displaying error codes and messages Minimum spray pressure of 40 pounds per square inch (PSI) per spray nozzle Cleaning Cycle Length – minimum 3 minutes, maximum 6 minutes Detergent Capacity – minimum 4 gallons Rinse/Drying Aid Capacity – minimum 4 gallons Ground fault circuit protection

Voltage must be between 100-120 volts 20-amp maximum circuit is available Front door safety window Two separate hose connections and two hoses included for hot water line and drain line Vents for pressure release A stand-alone unit that does not require a projector

Installation: The vendor must provide all labor, equipment, tools, materials, supervision, transportation, and other items necessary to install the required equipment. Installation must take place within 45 days of contract award date, and scheduled with the Lebanon VAMC Point of Contact (POC). All water line hookups and electrical outlets will be operating and accessible for installation.

Test and Acceptance: Vendor shall provide all equipment, accessories, and operating manuals on how to properly use the equipment. The government will accept equipment once successful testing has been completed and approved by the Lebanon VAMC POC. A brief on-site overview of basic operation will be required upon completion of installation.

Warranty: All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after installation and acceptance of equipment.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 339113

Size Standard: 800 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Gabriella Byrne, gabriella.byrne@va.gov Responses Due: Friday, May 9th at 12:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.