36C24425Q0349.docx

SUBJECT*

Mercer CBOC | GE Healthcare XR Upgrade and Move (VA-25-00010648)

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contract Specialist Haley Snyder haley.snyder@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Special Notice

DESCRIPTION

Special Notice

INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source with GE Precision Healthcare Inc. for the Existing GE Healthcare XR: Upgrade and Move to the new Mercer County CBOC location.

The objective of this sole source award is for a firm-fixed price contract with a 12-month period of performance with GE Precision Healthcare LLC., 3000 North Grandview Boulevard, Waukesha, Wisconsin 53188. This sole source determination is in accordance with FAR 13.106-1 (b) Soliciting from a Single Source.

The North American Industry Classification System (NAICS) code for this procurement is: 811210, Electronic and Precision Equipment Repair and Maintenance. The Small Business Administration (SBA) size standard is: $34.0 Million. The PSC code is: Q522 Medical – Radiology.

This notice of intent to sole source is not a request for quotes. Interested vendors that can provide this requested service must respond no later than 02/27/2025 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, Duns Number, Socioeconomic Category, brief description of your business entities capability to provide these services.

All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist, Haley Snyder, E-mail: haley.snyder@va.gov. Facsimile or telephonic responses will not be accepted.

Please include in the email Subject Line: 36C244-25-AP-1722 or GE Healthcare XR Upgrade and Move – Butler VA Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.

A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

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Special Notice

Statement of Work: GE Healthcare XR Upgrade, Model XR646HD/XR656HD Butler VAMC (529)

Overview: This contract is for the purchase, delivery, installation and onsite/virtual training and education for one (1) GE HealthCare XR upgrade/move for the Michael A. Marzano Mercer County VA CBOC at 1505 North Hermitage Road Hermitage PA, 16148.

The contract is for a system upgrade and move of the existing GE HealthCare XR. The existing system is located at Michael A. Marzano Mercer County VA CBOC at 295 N. Kerrwood Drive Hermitage PA, 16148. The system upgrade is needed to bring the existing system current to Definium 646 HD (Gen5.1), it is currently the Optima XR646 model.

The XR allows clinicians to provide patient services that assist with the clinical decision making of Healthcare Providers as it pertains to (but not limited to) the diagnosis of disease and injury, non-invasive visualization of the inside of the body, evaluation of broken bones, dislocated joints, and other bone injuries. The utilization of this specific type of imaging services assists with not only diagnosis, but on-going monitoring and treatment of many medical conditions.

The cost estimate will encompass a series of deliverables and tasks as follows:

1. Deliverables:

a. 1. Room Move/Catalog SV_RAD_LABOR/Qty: 1.00

Room move of the existing GE HealthCare XR located at Michael A. Marzano Mercer County VA CBOC at 295 N. Kerrwood Drive Hermitage PA, 16148 to the new Mercer CBOC location at 1505 N. Hermitage Road Hermitage PA, 16148 upon construction completion and clinic Go-Live readiness. White glove delivery/installation to be coordinated with customer designated point of contact.

2. Tasks:

a. Optima XR646 Upgrade to Definium 646 HD (Gen5.1)/Catalog S3003KITBS/Qty: 1.00 -Definium 646HD is a versatile digital radiographic system that empowers radiology teams and helps them deliver diagnostic confidence efficiently, with multiple configurations that adapt to the clinical environment. Powered by Helix 2.0 for advance image processing and featuring FlashPad HD 100 Micron high resolution wireless detectors. The 646HD is designed to optimize XR experience while remaining versatile, speedy, and precise for patient care.

b. 80kW License Renewal/Catalog S1203KBU/Qty: 1.00

c. Wireless Kit – US/Catalog S2000APUS/Qty: 1.00 -For internal WiFi communication with wireless detectors.

d. Radiology Control Interface Module (RCIM2)/Catalog S1201LX/Qty: 1.00

e. Optima XR646 HD Update Technical Publications/Catalog S2000TPS/Qty: 1.00

f. Standard Wall Stand HD Upgrade Kit/Catalog S2100SWSKT/Qty: 1.00 -Image chain upgrade kit is designed to convert existing XR656 Plus/Optima XR646 tilting wallstand with standard length arm for use with GE’s exclusive FlashPad HD wireless digital detector, overhead tube suspension and ion chamber. The FlashPad can operate while docked, tethered or in a wireless digital cassette mode.

g. Wall Stand Cable Select/Catalog S2000CSWS/Qty: 1.00

h. Wall Stand Insert Direction Selection/Catalog S1200WSLK/Qty: 1.00

i. Wall Stand Grid – 180 cm (72 in)/Catalog S2007AC/Qty: 1.00 -When necessary, a 180 cm wall stand grid can be inserted in the wall stand detector tray housing. An interlock within the receptor senses the new grid.

j. Wall Stand Grid – 100 cm (40 in)/Catalog S2003AC/Qty: 1.00 -When necessary, a 100 cm wall stand grid can be inserted in the wall stand detector tray housing. An interlock within the receptor senses the new grid.

k. Wall Stand Grid – 100-180cm (40-72 in)/Catalog S2005AC/Qty: 1.00 -When necessary, a 130 cm wall stand grid can be inserted in the wall stand detector tray housing. An interlock within the receptor senses the new grid.

l. Wide 400 kg Table HD Upgrade Kit/Catalog S2100TBLKT/Qty: 1.00 -Image chain upgrade kit is designed to convert existing XR656 Plus/Optima XR646 premium elevating table for use with GE’s exclusive FlashPad HD wireless digital detector, overhead tube suspension and ion chamber.

m. Table Cable Select/Catalog S2000CSTBL/Qty: 1.00

n. Table Grid – 100 cm (40 in)/Catalog S2000AC/Qty: 1.00 -When necessary, a 100 cm wall stand grid can be inserted in the wall stand detector tray housing. An interlock within the receptor senses the new grid.

o. Two (2) FlashPad HD Detectors: 43x43 cm (17x17 in) & 35x43 cm (14x17 in)/Catalog S4202DDM/Qty: 1.00 -Four times the information with exceptional dose efficiency. Sharp XR images.

p. Detector Grip Sticker for FlashPad HD 3543/Catalog S3000GM/Qty: 1.00 -The grip sticker is applied to the back of the detector and provides additional texture to the surface for improved handling.

q. Detector Grip Sticker for FlashPad HD 4343/Catalog S3202GM/Qty: 1.00 -The grip sticker is applied to the back of the detector and provides additional texture to the surface for improved handling.

r. Clip-On Grid: 6:1 for FlashPad HD 3543/Catalog S3000DR/Qty: 1.00 -For use when the detector is used outside the wall stand or table. Keyed for proper and alignment, 6:1 aspect ratio with horizontal orientation.

s. High Capacity Detector Battery for FlashPad HD 3543 & 4343 – 35X43 cm (14x17 in) & 43x43 cm (17x17 in)/Catalog S4000DN/Qty: 1.00

t. Common Detector Battery Charger FlashPad HD 2530, 3543 and 4343/Catalog SD001DZ/Qty: 1.00 -Charges up to two batteries simultaneously, status lights to indicate the state of the charge and keyed to only accept the battery in the proper orientation.

u. Grid Holder – Wall Mountable/Catalog S2009AC/Qty: 1.00 -Wall mounting grid holder for up to 4 grids.

v. Lateral Detector Holder – Table Mount/Catalog S2000TTDH/Qty: 1.00 -The digital detector holder on the table top for cross table exam positioning purpose. Adjustable for 10in x 12in, 14in x 17in and 17in x 17in FlashPad HD detectors.

w. Weight Bearing Cover for FlashPad HD 4343 Detector/Catalog S3202WBC/Qty: 1.00 -Allows a 590 kg (1300lb) load applied over a 25 cm.

x. Repeat-Reject Analysis License Renewal/Catalog S1202KK/Qty: 1.00 -An automated quality assurance tool that allow for repeat or reject images to be captured and categorized by technologist. Reports can be exported in DVD, CD or USB format.

y. Auto Field of View License Renewal/Catalog S1202KL/Qty: 1.00

z. Automated Protocol Assist License Renewal/Catalog S1202KM/Qty: 1.00

aa. Patient Orientation Tag Removal License Renewal/Catalog S1202KR/Qty: 1.00

ab. Auto Image Paste – Software and Barrier/Catalog S1400PLB/Qty: 1.00 -Acquire multiple images in one fast, seamless, highly automated exam to generate images that are larger than the detector size. Image pasting is angulated with the tube remaining in the center position of the anatomy of interest and changing angles while the detector moves up/down, eliminating parallax.

ac. Definium XR/f or Upgrade (Fixed/Mobile) Launch Classic Applications Training Program/Catalog W2405XR/Qty: 1.00 -Training program is designed for customers purchasing GE Healthcare XR system. GE Healthcare will work with the designated customer contact to agree upon a reasonable training schedule for a pre-defined group of core technologists. Training may include a combination of onsite days and virtual trainings. The training will include virtual tools and remote connectivity. This is a blended curriculum with multiple delivery platforms to promote learner retention and allows for an efficient and effective skill development. The program contains 24 credits. Each onsite day of training utilizes 8 credits per instructor (8-hour day) and virtual training utilizes 1 credit per instructor. Virtual instructor-led training session are 1:1 or in a group and will typically be 2-4 hours. Credits available with this offering are complimentary, no-cost online education content available for customer (both CE and non-CE). Classroom based training (if applicable) utilizes 16 credits per student. Training will be delivered at a mutually agreed upon time between the customer and GE Healthcare. Training will exclude GE Healthcare holidays and weekends and is subject to availability during normal business hours (8a-5pm). The VA operates Monday through Friday 08:00 AM – 4:30 pm, excluding federal holidays and weekends The training program has a term of 12-months commencing on acceptance where all training (onsite and/or virtual) must be scheduled and completed within the 12-months of acceptance. Additional credits may be available for purchase separately.

Training and Installation:

GE HealthCare will work with the designated Customer contact to agree upon a reasonable training schedule for a pre-defined group of core technologists that will leverage blended content delivery and may include a combination of onsite days and virtual offerings. The training will include Virtual Tools and remote connectivity. The Launch Applications Training (Line item #29) contains 24 credits. Training will be delivered at a mutually agreed upon time between the customer and GE HealthCare (excluding GE HealthCare holidays and weekends and VA acknowledged federal holidays and weekends). The VA operates Monday through Friday 08:00 AM – 4:30 pm, excluding federal holidays and weekends). The Launch Applications Training program has term of twelve (12) months commencing on Acceptance, where all training (onsite and/or virtual) be scheduled and completed within twelve (12) months of Acceptance.

Security & Privacy Control: Contract is for the purpose of upgrade and move of the current existing GE HealthCare XR at Mercer CBOC located at 295 N. Kerrwood Drive, Suite 110 Hermitage PA, 16148. Relocation to 1505 North Hermitage Road Hermitage PA, 16148. Expected turnover of space to VA 06/28/2025. Users of this equipment will be VA Employees at the Mercer CBOC. VA employees must complete "VA Privacy and Information Security Awareness and Rules of Behavior" and "Privacy and HIPPA Training" upon hire and annually thereafter. Training is completed in VA's TMS system. Proof of training is verified and tracked by Butler VA's Nurse Educator and CBOC Nurse Manager.

ISSO/PO Comments: The Technical Point of Contact (Technical POC) is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises. Contractors must comply with VA Information Security requirements in order to obtain/maintain access to the VA network to include remote access. All remote access to the VA network must be via an approved site-to-site VPN connection or CAG. PDAT must be used to determine appropriate background screening.

The following language from VA Handbook 6500.6 is required in this contract:

• Appendix C: Paragraphs #2(all), #3(all), #4(all), #5(all), #6(all), #7(all), 8(all), 9(all), 10(all), 11(all), 12(all),13 (all),14(all).

• Contractor employee(s) requiring computer access must sign and comply with Appendix D Contractor Rules of Behavior. Contractor must complete “VA Privacy and Information Security Awareness and Rules of Behavior” 10176 and Privacy & HIPAA training 10203 training prior to the performance of the contract and annually thereafter. Training must be completed in VA’s TMS system (https://www.tms.va.gov/). Contractors must use the TMS Managed Self Enrollment method to complete the training in TMS. The Technical POC must ensure that all contractors are validated in the PIH domain. Proof of training completion must be verified and tracked by the Technical Point of Contact. An ISA-MOU is required for a site-to-site connection.

After review of the National BAA by the PO, review of this App A checklist, and Statement of Work, it was determined that this falls under the National BAA between GE Healthcare and VHA.

Records Management - Please include RM language since federal records will be produced. https://www.archives.gov/records-mgmt/policy/records-mgmt-language

General Requirements: The contractor shall adhere to the job site requirements listed below:

· All personnel to adhere to site safety requirements.

· Vendor responsible for unloading, handling, unpacking and clean up.

· Vendor to schedule deliveries through VA.

· Training to be coordinated with a government point of contact.

Supporting Information:

· Place of Performance: Michael A. Marzano Mercer County VA CBOC at 1505 North Hermitage Road Hermitage PA, 16148.

Expected turn over of space to VA 06/28/2025.

· Period of Performance: Period covers installation and verification/testing of operations to ensure the equipment operates as marketed. All training must be scheduled and completed within twelve (12) months of Acceptance.

· Contractor furnished materials and services: equipment to transport equipment (e.g., vehicle, dollies, pallet jacks, etc.), tools necessary to finalize installation of equipment (e.g., installation of casters, set-up of unit), GE Healthcare designated/qualified staff to complete training, upgrade of system and move.

· Government furnished materials and services: existing GE Healthcare XR for upgrade/move, currently located at Michael A. Marzano Mercer County VA CBOC at 295 N. Kerrwood Drive, Suite 110 Hermitage PA, 16148. Clinic access, power and as optimal an operating environment as can be reasonably achieved.

Points of Contact:

· End-User/Facility POC: Primary Care Services, Michael A. Marzano Mercer County VA CBOC, Jessica Carpenter-Brittner RN, CBOC Manager/Technical Point of Contact, jessica.carpenter-brittner@va.gov

· Acquisition Utilization Specialist: Cynthia Lind, cynthia.lind3@va.gov

Delivery:

All items must be FOB Destination, 30 Days ARO, to the following location:

Michael A. Marzano Mercer County VA CBOC 1505 North Hermitage Road Hermitage PA, 16148 Monday – Friday from 08:00 AM – 4:30 PM *white glove delivery/installation*

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