36C24425Q0047 RFQ Synder House Security Services.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

642-25-1-476-0001

36C24425Q0047 11-07-2024

Ralph Mielnik ralph.mielnik@va.gov 412-654-3583 11-18-2024

08:00 EST

36C244

Department of Veterans Affairs

Network Contracting Office 4

1010 Delafield Road

Pittsburgh PA 15219

X 100

X

561612

$29 Million

N/A

X

36C642

Philadelphia VA Medical Center

3900 Woodland Ave.

Philadelphia PA 19104

36C244

Network Contracting Office 4

Pittsburgh PA 15215

Austin Payment Center

VAAR 852.232-72

Electronic Submission of Payment Request https://www.fsc.va.gov/fsc/einvoice.asp

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

Security guard services for the Philadelphia VAMC

Snyder House location in accordance with the incorporated

Statement of Work.

See CONTINUATION Page

X X

X 1

Shea Matthews

Contracting Officer

36C24425Q0047

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.216-18 ORDERING (AUG 2020)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.3 52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Shea Matthews

Network Contracting Office 4

Pittsburgh PA 15219

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

STATEMENT OF WORK (SOW) “Snyder House” Security Guard Services

SECTION I - GENERAL:

A. SCOPE OF WORK: The contractor shall furnish all personnel, equipment, and supplies, except as specified as Government-furnished, to provide security guard services at the

Philadelphia VAMC Residential Rehabilitation Treatment Program (RRTP) “Snyder House”

1425 Snyder Ave, Philadelphia., Pa 19145.

Guard services are required on a continuous basis, 24/7 (24 hours a day, 7 days a week), including weekends and all holidays. The contractor shall supply two guards per shift, consisting of three consecutive eight (8) hour shifts per day (24 hour period). Determination of shift times can be decided by the contractor and must be approved by Government point of contact once contract is awarded.

The government intends to award an Indefinite Delivery Contract (IDC), with a 5-year ordering period. Orders shall not exceed 12 consecutive months and shall be calculated monthly. The number of hours needed are clearly defined in this SOW and not expected to change during the life of the contract.

VA Regulations stated under Title 38 Sub-section 1.218 "Security and Law Enforcement at VA

Facilities" are applicable to premises leased by VA for medical clinics. (See website http://ecfr.gpoaccess.gov/)

In addition to VA Regulations Title 38 Sub-section 1.218 being in effect at VA leased spaces, other Federal laws, and the laws of the State and the municipality in which a leased space is located are also in effect due to the proprietarily jurisdictional status of leased properties.

Therefore, the contractor, as well as his/her personnel providing services as stated herein, must be currently licensed on an unrestricted basis in accordance with the laws of the State of

Pennsylvania and the State of Pennsylvania Department of Labor and Economic Growth.

B. PERSONNEL:

1. Supervisor: Contractor shall provide a supervisor that can be called in an emergency 24/7.

The supervisor is a 20 hour a week position under this contract that can be scheduled by the contractor with the following requirements: Supervisor presence shall be required 4 hours during second or third shift on any 4 weekdays, Monday through Friday. AND Supervisor presence shall be required 4 hours during second shift on any 1 weekend day, Saturday or Sunday. The supervisor shall have a background with a minimum of two (2) years of successful experience in field supervision (civilian community law enforcement, military service law enforcement, or security, commercial or industrial guard service or security). Supervisor shall be licensed by the

State of Pennsylvania Department of Labor and Economic Growth and shall have a current and unrestricted license to perform the duties as stated herein. Evidence of current and unrestricted license shall be provided to the contracting officer prior to contract award.

2. Security Guards (Unarmed Security Guards) -- Minimum Qualification Standards:

a. Education/Experience: Must possess a high school diploma or equivalency, and have two (2) years of experience demonstrating: the ability to meet and deal with the general public; the ability to read, understand and apply printed rules, detailed orders, instructions, and training http://ecfr.gpoaccess.gov/ materials; the ability to maintain poise and self-control under stress; the ability to construct and write clear, concise, accurate and detailed reports. Additionally:

1. All contractor employees must be fingerprinted

2. All contractor employees will be required to undergo a Background Investigation and be cleared by the security specialist following a favorable background investigation outcome in order to be on site to begin work.

3. All contractor employees will be required to obtain a Personal Identity Verification (PIV) card as part of the onboarding process.

b. Age: All contractor employees performing work under this contract shall be a minimum of twenty- one (21) years of age or as required by the State of Pennsylvania.

3. Psychological Health: In addition, all contractor employees providing services under this contract must undergo a psychological assessment without cost to the Government or the employee. This psychological assessment must be carried out in accordance with accepted professional standards by a physician or licensed practitioner authorized to conduct such examinations. For detailed policy see the Federal Personnel Manual, Chapter 339, Medical

Qualification Determinations. Security guard duties include personal encounters with patients, visitors, and other employees. Encounters are often with mentally ill, irrational or disturbed persons who although assaultive or destructive, must be handled with understanding, full control of force, and unimpeded judgment. Any emotional or mental condition which could cause the applicant to be a hazard to others or self during stressful situations and physical altercations will disqualify that individual from performing services on this contract. Medical certification attesting to the results of this examination shall be furnished to the Contracting Officer at least five days prior to assignment of the employee to duty.

4. The employee(s) shall undergo annual physical and psychological examinations with results to be furnished to the Contracting Officer.

5. All employees shall be literate in English to the extent of reading and understanding printed regulations, detailed written orders, training instructions and materials, and shall be able to compose reports which convey complete information.

C. SECURITY GUARD’S DUTIES shall include the following:

1. Complete foot patrol of the interior and exterior of the RRTP will be accomplished.

2. The primary post for the RRTP will be directly inside the main entrance.

3. While at the Guard Post, Contract Security Guards will remain alert to all activity in the RRTP

(Suspicious behavior, potentially violent persons, etc.). The Contract Security Guard will complete a visual search on all veteran residents when returning to the building regardless of the reason (e.g, Shopping Hour, Level One Day Pass, Medical Appointment, Group outing and

Outdoor Chores.) The guard will search the bag of each resident at the security desk in view of the camera, ask the veteran to take off their shoes and ask the veteran to empty their pockets.

At all times, the Contract Security Guard will be courteous and render all assistance to the resident veterans as possible.

4. While assigned to the post, the Contract Security Guards will respond to all calls for assistance in the RRTP as quickly as possible.

5. In the event of a fire alarm, the Contract Security Guards, will assist in the orderly evacuation

(if necessary) and assist in crowd control and traffic control until the arrival of the local Fire and

Police Department personnel. The Contract Security guard will contact the alarm company to reset the alarm after everything is cleared.

6. All occurrences within the RRTP (criminal activity, fire, bomb threat, etc.) will be documented.

Telephone notification of all occurrences will be made to the Philadelphia VA Police Section immediately.

7. Daily security report and visitor’s log shall be supplied by the contractor. The prior month’s

Security rounding report, veteran sign in/out log, visitor sign in/out log and staff sign in/out log shall be provided to administration at the start of each new month.

8. Prior to daily shift change, a complete and thorough foot patrol of the building will be accomplished. Additional foot patrol or changes to the frequency may be requested as necessary by the administrator based on program needs.

9. The Contract Security Guard will not be armed with a firearm, nightstick, or any item other than the approved Chemical Agent Oleoresin Capsicum (OC) Weapon. The Contractor will be responsible for providing guards that are properly trained in the use of the Chemical Agent

Oleoresin Capsicum (OC) Weapon.

10. The Contract Security Guard will, at random, so as not to establish a pattern, conduct a minimum of four (4) internal foot patrols and two (2) external foot patrols of the RRTP during each shift. These random patrols will be logged in the Daily Operation Log provided by the contractor.

SECTION II - GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES:

a. Officer's Duty Book (ODB) : Containing VA Regulations stated under Title 38 Sub-section

1.218 "Security and Law Enforcement at VA Facilities"

b. Access to use an office as needed with the following: Chair, telephone and desk.

c. ACCOUNTABILITY FOR GOVERNMENT PROPERTY: All property furnished by the

Government under this contract shall remain the property of the Government. Upon termination of the contract, the Contractor shall render an accounting of all such property which has come into their possession under this contract. Any property furnished by the Government to fulfill contracted requirements which is lost or damaged, resulting from improper use or negligence by the Contractor’s employees, shall be repaired or replaced by the Government and the cost of such repairs or replacement shall be deducted from the Contractor’s invoice.

d. USE OF GOVERNMENT PROPERTY: Government property (to include Telephone) shall be used for official Government business only in the performance of this contract. Government property will not be used in any manner for personal advantage, business gain, or other personal endeavor by the Contractor or the Contractor’s employees.

e. SAFEGUARDING OF GOVERNMENT PROPERTY: The contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, or in accordance with sound industrial practices, to safeguard and protect Government property.

f. MALFUNCTION OF GOVERNMENT PROPERTY: The Contractor shall be responsible for reporting to the Contracting Officer’s representative the malfunctioning of any Government equipment used by the Contractor or the Contractor’s employees.

g. KEYS: Issuance of keys for contractor usage shall be completely at the discretion and determination of the Contracting Officer’s Representative. If provided, the contractor firm will be responsible for any neglect or misuse of keys, and may be held responsible for the expense of rekeying the building.

SECTION III - CONTRACTOR-FURNISHED PROPERTY AND SUPPLIES:

The Contractor shall furnish and maintain in acceptable condition, at no cost to contract guard employees, all items of uniform and equipment necessary to perform work required by this contract, as follows:

A. CIP weapons (OC) with leather carrying cases. An agency approved Chemical Irritant

Projector is one for which test experience data is available and conforms to the following specifications:

• Formulation contained in projectors must contain no more than 5.5% Oleoresin

Capsicum.

• Device must be operable from -20 degrees F to 130 degrees F.

• Formulation contained in projectors must be self-stabilizing and not contain insoluble stabilizing matter, or any other free solid matter.

• No leakage or other contaminants may be in any way detectable on nozzle or device three hours after a test firing of no less than three (3) seconds.

B. Radio equipment: Portable, Hand-held, Two-way radios for all on-duty guards

C. Uniforms: Standard of appearance shall conform to those prescribed in VHA Supplement to MP-1, Part 1, and Paragraph 17(b). (GFP) Any disputes regarding application of the standard shall be referred to the contracting officer. Additional uniform requirements:

• The color of the contractor's guard force uniforms shall be a color in general use by large guard or police organizations. All employees performing under this contract shall wear the same color and style of uniform. Appropriately the female members of the guard force shall wear styled feminine uniforms.

• Shoulder patches lettered to indicate the identity of the contractor shall be worn on the left shoulder of the uniform jacket and shirt. Identification nametags shall be worn over the right breast shirt pocket. No other identification of the contractor or employee shall be worn or displayed on the uniform.

• Approved uniforms and related accessories, listed below, do not have to be new but must be in good condition:

o Shirt, long sleeve................Three (3) each.

o Shirt, short sleeve...............Four (4) each.

o Trouser, all season weight........Three (3) each.

o Frame style cap with seasonal covers o Jacket, winter, patrol type (Reefer Style) o Jacket, light weight o Gloves (pair) (color to match accessories) o Handcuffs (pair) o Handcuff case (fully enclosing) o Keystrap with flap o Flashlight, 4 "D" Cell, Metal o Flashlight holder (snap-away) (D-Cell) o Insignia, shoulder patch (each shirt and jacket) o White (non-supervisory), Gold (supervisor) metal cap ornament o Nametag on shirt o Pistol belt to hold flashlight and chemical irritant projector o Sweater, military style with shoulder zeplets

• Long sleeve shirts will be required to be worn beginning October 1st through

April 30th; and short

• sleeves will be required to be worn beginning May 1st through September 30th.

Long or short sleeve shirts may be worn during the months of April and

September depending upon weather conditions.

• The uniform shall only be worn when the officer is on official duty or when the officer is in transit between his/her place of residence and duty station.

• Shoes shall be low quarter or high-topped lace type with police or plain toe and standard heel. The color of the shoe shall match the color of leather equipment accessories. Any deviation from the above requirements must be approved by medical authorities.

• The color of uniform accessories and equipment shall be standard black and brown, as may be appropriate to match the uniform.

• Inclement weather clothing shall be required for those guards required to perform duties while exposed to cold, rain, and other inclement weather conditions. All inclement weather clothing must be identical in style and color for each guard.

*NOTE: No guard may enter on duty without wearing the proper uniform (including accessories).

D. Supplementary Equipment: Each guard on duty shall be equipped with supplementary equipment including, but not limited to, notebooks, pens, pencils, replacement flashlight batteries and bulbs, as appropriate to operations. Guards shall not be permitted to provide themselves with any unauthorized supplemental or personal items such as either concealed or unconcealed firearms, knives, "come-alongs", or other non-standard items.

Security Guard supervisor shall be equipped with laptop.

a. Per the Handbook 6500.6, Appendix A, The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

SECTION IV - PERFORMANCE REQUIREMENTS:

A. Initial Startup:

1. The contractor or his/her supervisor shall visit the center with contractor personnel before performance under the contract for the purpose of performance orientation and site/equipment operation orientation. Contractor shall meet with the representative from the VA Police Unit and the point of contact. The conference agenda will include as a minimum:

• Performance requirements.

• Training requirements and schedules.

• Certification of personnel qualifications.

• Uniform and accessory requirements.

• Government-furnished property and services.

• Contractor-furnished property and services.

• Quality assurance.

B. Formal Training:

1. Each contract employee must complete the below VA specific TMS trainings prior to beginning work. Each contract employee will be sent TMS login instructions to complete the trainings, and will be required to send a copy of each training certificate to the program POC or

COR upon completion.

• VA 10176- VA Privacy and Information Security Awareness and Rules of Behavior

• VA 10203- Privacy and HIPAA Training

2. In addition to the above VA specific training, to be eligible to perform under this contract, each contract employee must meet the minimum required formal training courses outlined below with proof of training completion provided to the program POC or COR within 30 days of beginning work. Please note, the VA specific training listed above is separate and in addition to the below trainings:

• Officer Safety and Awareness

• Metal detector training and wand training

• Chemical Agent (O/C)

• Unarmed Defense and Offender Restraint

• Federal Crimes and Petty Offences

• U.S. District Court Violation Notice

• Response to Assaultive Behavior

• Report Writing

• Investigative Stop

• Physical Security

• Interview Techniques

• Drugs of Abuse

• Aids Information

• Evidence Handling Procedures

• Physical Fitness for Security Officers

3. Prior to performing duties at the subject work location, the Contractor shall submit to the

Contracting Officer and the Contracting Officer’s Representative written certification that each contract employee has been trained on the above training units. Contractor shall provide with his/her certification a course outline, in writing, describing the subject areas covered and the number of hours completed for each subject area. For replacement or new employees, documentation of prior training must be submitted or the individual contract employee must complete the required training before being employed in support of this contract.

4. All formal training required shall be presented (taught) by persons who are certified or qualified to instruct the specific required subjects. Certification to instruct the specific subject shall be in the form of a certificate issued by an accredited institution of learning

(school, college, university, etc.), a governmental (Federal, State, County, etc.) agency, educational certification body (agency, board, commission, etc.), or by documentation that the person instructing has sufficient experience in the subject matter to be able to instruct the subject in an authoritative, practical and current manner.

5. In addition to the formal training, the Contractor shall provide follow-up orientation for each employee 14 days after the initial assignment to duty. The Contractor shall certify the completion of follow-up orientation for each guard to the Contracting Officer and the

COR within 45 days following assignment to duty. The follow-up orientation will include the following subjects and instructional time periods as well as other subjects as may be required:

o General and specific orders for the facility (1 hour).

o Policy and specific procedures for responding to emergency alarms, bomb threats, incendiary devices in the facility (1 hour).

o Procedure for operating the security systems with the facility (1 hour).

o Procedure for and operation of the firefighting equipment within the facility

(1 hour).

o Vehicle Traffic and Parking Control (1 hour).

o VHA\Directive 0730 & 0730/1 (1 hour).

o Metal detector and wand training (1hour)

C. Supervision:

1. The Contractor shall provide the name(s), telephone number(s) of the supervisor, in writing, to the Contracting Officer’s Representative (COR) prior to performance under this contract. The

Supervisor shall be available to be on-site at the Philadelphia Snyder House location on a daily basis in order to perform any supervisory duties as needed. The supervisor can in an emergent case (no coverage) simultaneously perform the duties of supervisor and guard.

2. The Contractor shall provide the level of supervision to ensure that employees are properly performing all duties as specified in accordance with this contract.

3. The supervisor shall assure that guard(s):

• Are in uniform and present a neat appearance.

• Maintain a continued state of proper training.

• Possess the necessary permits, authority, etc.

• Maintain continued liaison with the COR or designated alternate.

• Provide the COR with a monthly schedule for the security guards.

• Provide the security guards with monthly random sheets.

D. Guard Services:

Assignments may include but not limited to the following:

1. Entrance Control Post - Operate and enforce a system of personnel identification. Perform package inspections.

2. Roving Patrol Posts - Conduct patrols in accordance with established routes and schedules.

3. Traffic Control - Direct traffic (vehicle and pedestrian), control parking, issue courtesy violation notices, etc., as prescribed.

4. Security and Fire Systems - Monitor and operate building fire alarm and intrusion detection systems and other protection devices or building equipment.

5. Building Rules and Regulations - Observe building occupants and visitors for compliance with posted rules and regulations. Building regulations also include but are not limited to the following.

a. Level One Day Pass Procedures.

• Verifying if the veteran signed out on the 3rd floor prior to the veteran exiting the building. Security guard on desk duty will take the paper day pass from the veterans before they exit the building, sign the form, and file it behind the desk.

b. Shopping Hour Procedures.

• Verifying if the veteran is listed on the updated shopping list located on the security desk prior to the veteran exiting the building.

6. Law and Order - Maintain law and order within the areas of assignment.

7. Unauthorized Access - Discover and detain persons attempting to gain unauthorized access to the property.

8. Hazardous Conditions - Report daily, in accordance with procedure in the Standard Operating

Procedures, potentially hazardous conditions and items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, broken or slippery floor surfaces, etc.

9. Flying the United States Flag - The United States Flag (and other flags as authorized) shall be flown as directed by MP-1, Part I, Chapter 8.

10. Additional Duties - Turn off unnecessary lights, check safes, lock-type repositories, and cabinets, close windows, open and secure doors and gates, etc.

11. Civil Disturbances - Perform such other functions as may be necessary in the event of situations or occurrences such as civil disturbances or other criminal acts adversely affecting the security and safety of the Government, its employees, property, and the general public lawfully in buildings or on the grounds under the control of the Government. Provide assistance with the escort or intervention of veterans demonstrating escalating behaviors such as threats and aggression upon the request of staff.

12. Emergencies - Respond to emergency situations and provide appropriate assistance.

Immediately notify the Contracting Officer's Technical Representative of action taken.

SECTION V – POLICIES AND REGULATIONS:

The Contractor must adhere strictly to the following VA Policies and Regulations. These and other

Directives, Handbooks, Policies, and Regulations can be located at the following websites:

http://www.va.gov http://www1.va.gov/vapubs/ http://ecfr.gpoaccess.gov/

A. REGULATIONS: (VA Publications Homepage: http://www1.va.gov/vapubs/)

1. VA Directive 0730* Security and Law Enforcement

2. VA Handbook 0730* Security and Law Enforcement http://www.va.gov/ http://www1.va.gov/vapubs/ http://ecfr.gpoaccess.gov/ http://www1.va.gov/vapubs/

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

0001 Security Guard Services

60.00 MO _________

Contract Period:

POP Begin: 12-09-2024 POP End: 12-08-2029 6 staff at 8 hours/day (3 shifts), 7 days/week (Total of 17,520 hours annually)

0002 Security Guard Supervisor

60.00 MO _________

Contract Period:

POP Begin: 12-09-2024 POP End: 12-08-2029 4 hours/day, 5 days/week, 52 weeks/year (Total of 1,040 hours annually)

GRAND

TOTAL

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Please note that 52.212-4 is incorporated by reference; identified at box 27a of the 1449.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from effective date of contract through expiration date of contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than TBD, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of TBD;

(2) Any order for a combination of items in excess of TBD; or

(3) A series of orders from the same ordering office within TBD days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within TBD days after issuance, with written notice stating the

Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.3 52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION

SERVICES (APR 2012)

(a) This Government Property listed in paragraph (e) of this clause is furnished to the

Contractor in an "as-is, where is" condition. The Government makes no warranty regarding the suitability for use of the Government property specified in this contract. The Contractor shall be afforded the opportunity to inspect the Government property as specified in the solicitation.

(b) The Government bears no responsibility for repair or replacement of any lost Government property. If any or all of the Government property is lost or becomes no longer usable, the

Contractor shall be responsible for replacement of the property at Contractor expense. The

Contractor shall have title to all replacement property and shall continue to be responsible for contract performance.

(c) Unless the Contracting Officer determines otherwise, the Government abandons all rights and title to unserviceable and scrap property resulting from contract performance. Upon notification to the Contracting Officer, the Contractor shall remove such property from the

Government premises and dispose of it at Contractor expense.

(d) Except as provided in this clause, Government property furnished under this contract shall be governed by the Government Property clause of this contract.

(e) Government property provided under this clause:

See SOW

(End of Clause)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

https://veterans.certify.sba.gov/

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR

125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified

SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified

SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans

First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in

852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that…