36C24425Q0010_RFQ VISN4 Blood Gas Testing.pdf

Solicitation Number / RFQ – 36C24425Q0010

Blood Gas Testing BPA

VISN 4

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07 (09/30/2024) and can be found at FAR | Acquisition.GOV.

This solicitation is Full and Open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325413, with a small business size standard of 1250 employees.

The FSC/PSC is Q301.

The VISN 4 is seeking to purchase Blood Gas Testing Services.

All interested companies shall provide quotations for the following:

See Attached Statement of Work

The BPA period of performance is April 01, 2025, through March 31, 2030.

Place of Performance/Place of Delivery

James E. Van Zandt VA Medical Center 2907 Pleasant Valley Boulevard Altoona, Pa 16602

Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805

Erie VA Medical Center 135 East 38th Street Erie, PA 16504 https://www.acquisition.gov/browse/index/far

Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042

VA Butler Healthcare 353 North Duffy Road Butler, PA 16001

Wilkes-Barre VA Medical Center 1111 East End Boulevard Wilkes-Barre, PA 18711

VA Pittsburgh Healthcare System University Drive Campus University Drive Pittsburgh, PA 15240

Coatesville Veterans Affairs Medical Center 1400 Blackhorse Hill Road Coatesville, PA 19320

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

Proposals in response to this RFQ are due on 11:00 AM EST, Wednesday, November 27, 2024. They shall be submitted in writing and sent via email to Christa Stine at christa.stine@va.gov. Please insert “Solicitation Number 36C24425Q0010 – VISN BPA Blood Gas Testing” in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Contracting Specialists christa.stine@va.gov by 11:00 AM EST, Tuesday, November 26, 2024. Questions will not be accepted after this date. Responses to offeror question(s) will be posted via an amendment on SAM.gov.

See Attachment E &F: Pricing Sheet and Price Schedule. Fill out Attachment E and F send with your proposal.

http://acquisition.gov/comp/far/index.html mailto:christa.stine@va.gov

To facilitate the award process, all proposals must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023):

Offerors shall submit Pricing, Technical Capability and Past Performance information as follows:

Submission Information/Instructions:

Offerors shall submit their proposal electronically in four volumes. Volume 1 Introductory, Volume 2 Price, Volume 3 Technical Capability, and Volume 4 Past Performance. Failure to follow these instructions may result in Offerors being determined as non-responsive and be removed from this competition.

Volume 1: Introductory (cover letter) shall be submitted in Adobe or MS Word

Volume 2: Price - the Price/Cost Schedule shall be submitted in Adobe or Word (Attachment E)

Volume 3: Technical Capability - shall be submitted in Adobe or MS Word

Volume 4: Past Performance - shall be submitted in Adobe or MS Word (Attachment G)

A. Volume 1 Introductory Folder (No Page Limit):

The Introductory Folder shall include the information listed below and any other items for which a location has not otherwise been specified.

a. Cover Letter. Offerors shall submit a cover letter identifying their Company name, contact information, CAGE Code, UEI number of the prime and any teaming partner/subcontractor.

b. FAR 52.212-3 Offeror Representations and Certifications- Commercial Products and Commercial Services (May 2024).

Offerors shall include a completed copy of the provision with their offer if the Offeror has not completed electronically in the System for Award Management (SAM) accessed through ttps://www.sam.gov/SAM/.

c. All proposals shall be valid for at least 60 days from the proposal response date.

B. Volume 2 – Price

Offerors shall complete the Price Schedule. See Attachment F.

Contracting is asking for pricing for the entire 5 years. Please price accordingly. This RFQ will result in the award of a five (5) year Firm Fixed Price VISN BPA. Quotes shall include pricing that represents the offeror’s best offer and discounts. All pricing is final. Offeror should consider that requests for price adjustment, other than for wage increases due to Wage Determination, will be denied. Pricing structures should include the offerors adjustments for normal economic inflation for the entirety of the five (5) year ordering period.

C. Volume 3 - Technical Capability – (No Page Limit):

Technical Capability that will meet the needs of the RFQ:

Under no circumstances shall pricing information be included in the Technical Capability.

D. Volume 4 - Past Performance – (No Page Limit):

Vendors shall provide up to three (3) references demonstrating experience providing the services required in the SOW, preferably of Government work, performed in the last three

(3) years. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. All past performance references shall be completed by the evaluator. The evaluator shall submit Past Performance Questionnaire (Attachment F) directly to the Contract Specialist at christa.stine@va.gov prior to solicitation closing date. The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1.

Offeror must demonstrate experience providing VISN BPA Blood Gas Testing by identifying three (3) references for whom contracts of similar scope, size and complexity completed within the past three years. Include the following information:

Company name and address

Name, telephone number and e-mail address of Company POC

Dates of contract performance, aggregate award amount, and Contract number

The Government reserves the right to seek past performance information from any sources not included in your past performance references and available to the Government to include, but not limited to, CPARS or other databases; interviews with Program Managers, customers, and Contracting Officers.

(End of Addendum to 52.212-1)

FAR 52.212-2 Evaluation Commercial Items (Nov 2021) applies to this acquisition:

Addendum to FAR 52.212-2: EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

The Government will perform an evaluation using a comparative evaluation of each quote.

The Government will compare quotes to one another to select quote that best benefits the Government by fulfilling the requirement. Comparative evaluation will be conducted in accordance with FAR 13.106-2(b)(3). The following factors shall be used to evaluate Quoters:

Volume Factors

Volume 2 Factor 1: PRICE

Volume 3 Factor 2: TECHNICAL CAPABILITY / SUBCONTRACTING PLAN (If applicable)

Volume 4 Factor 3: PAST PERFORMANCE

The Government will award one, five-year firm-fixed price BPA resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ is most advantageous to the Government. The Government will evaluate technical capability, past performance, and price.

The Government will perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation. Quoters should provide documentation with their quote that demonstrates their technical capability. The documentation should, at a minimum, demonstrate that the contractor is able to provide all the requirements listed within the Statement of Work. Additional capabilities above the minimum may also be included and may be reviewed by the Government by completing a one-to-one comparison of the quotes to each other. If the Government determines that there will be a benefit in selecting the contractor that exceeds the minimum requirements, the Government has the discretion to accept the other than lowest priced quote that provides additional benefits to the Government. This Comparative Evaluation will be conducted in accordance with FAR 13.106-2(b)(3).

A written notice of award or acceptance of a quote, mailed, or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding BPA without further action by either party. Before the offer's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Contracting Officer will award one, firm fixed price BPA resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ is most advantageous to the Government.

Failure to follow these instructions may result in quoters being determined as non-responsive and will be removed from competition.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract provisions apply to this acquisition:

1. FAR 52.252-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (SEP 2023)

2. FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

4. FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

5. FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

6. FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

7. FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

8. FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN2020)

9. FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Emailing Address:

Christa Stine– christa.stine@va.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

https://www.sam.gov/portal

(End of Provision)

10. VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

11. VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

12. VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and

Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420, or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision)

PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Deputy Assistant Secretary for Acquisition and Logistics, Risk Management Team, Department of Veterans Affairs 810 Vermont Avenue, N.W.

Washington, DC 20420 Or for solicitations issued by the Office of Construction and Facilities Management:

Director, Office of Construction and Facilities Management 811 Vermont Avenue, N.W.

Washington, DC 20420

(End of Provision)

13. VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE

(JAN 2008)

14. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) Quoters shall include a completed copy of the provision with their quote if the Quoter has not completed electronically in the System for Award Management (SAM) accessed through https://www.sam.gov/SAM/.

https://www.sam.gov/SAM/

The following contract clauses apply to this acquisition:

15. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR | Acquisition.GOV

VA Acquisition Regulation (VAAR) - Office of Acquisition and Logistics (OAL)

16. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

17. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

The following subparagraphs are applicable:

Subparagraph b

1/4/5/8/9/11/12/13/18/20/23/24/26/31/33/34(i)/35/36/37/38/39(i)/40/47/51/55/56/59/63.

Subparagraphs c 1/2/3/7/8.

18. FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)

19. FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

20. FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG

2020)

21. FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

22. FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (NOV 2021)

23. FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

24. VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

25. VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

26. VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

27. VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

28. VAAR 852.237-74 NONDISCRIMINATION IN SERVICE DELIVERY (OCT 2019)

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

29. VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

30. VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

Clauses included in this solicitation in full text:

31. MANDATORY WRITTEN DISCLOSURES

Mandatory written disclosures required by FAR clause 52.203-13 to the Department of

Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA

OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203-

13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-

8244 for further instructions.

32. FAR 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from November 24, 2024, thru November 23, 2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

33. VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA BREACH COSTS

(FEB 2023) ALTERNATE I (FEB 2023)

(a) Definition. As used in this clause, ‘‘contract’’ means any contract, agreement, order, or other instrument and encompasses the definition set forth in FAR 2.101.

(b) Non-disclosure requirements. As a condition of performance under a contract, order, agreement, or other instrument that requires access to sensitive personal information as defined in VAAR 802.101, the following is expressly required—

(1) The Contractor, subcontractor, their employees, or business associates shall not, directly or through an affiliate or employee of the Contractor, subcontractor, or business associate, disclose sensitive personal information to any other person unless the disclosure is lawful and is expressly permitted under the contract; and

(2) The Contractor, subcontractor, their employees, or business associates shall immediately notify the Contracting Officer and the Contracting Officer’s Representative (COR) of any security incident that occurs involving sensitive personal information.

(c) Liquidated damages. If the Contractor or any of its agents fails to protect VA sensitive personal information or otherwise engages in conduct which results in a data breach, the

Contractor shall, in place of actual damages, pay to the Government liquidated damages of

$37.50 per affected individual in order to cover costs related to the notification, data breach analysis and credit monitoring. In the event the Contractor provides payment of actual damages in an amount determined to be adequate by the Contracting Officer, the Contracting

Officer may forgo collection of liquidated damages.

(d) Purpose of liquidated damages. Based on the results from VA’s determination that there was a data breach caused by Contractor’s or any of its agents’ failure to protect or otherwise engaging in conduct to cause a data breach of VA sensitive personal information, and as directed by the Contracting Officer, the Contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of the following:

(1) Notification related costs.

(2) Credit monitoring reports.

(3) Data breach analysis and impact.

(4) Fraud alerts.

(5) Identity theft insurance.

(e) Relationship to termination clause, if applicable. If the Government terminates this contract in whole or in part under the Termination for cause paragraph, FAR 52.212–4(m), Contract Terms and Conditions—Commercial Products and Commercial Services, the Contractor is liable for damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These damages are in addition to costs of repurchase as may be required under the Termination clause.

(End of Clause)

Point of Contact

Christa Stine, Contract Specialist, christa.stine@va.gov

Attachments:

See Attached document: Statement of Work See Attached document: Attachment A-Test Volumes See Attached document: Attachment B-Instrument Requirements See Attached document: Attachment D- Estimated Savings from FSS Contract See Attached document: Attachment E- Pricing Sheet (pp. 1-2) See Attached document: Attachment F-Price Schedule See Attached document: Attachment G-Past Performance Questionnaire See Attached document: Attachment H-Wage Determination