36C24425B0002 0002_1.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* 36C24425B0002 Building 13 South Lot Paving 460-23-004

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 19805

SOLICITATION NUMBER* 36C24425B0002

RESPONSE DATE/TIME/ZONE 04-25-2025 11:00AM EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Wilmington VA Medical Center 1601 Kirkwood Highway

POINT OF CONTACT*

Contract Specialist Hanna Karmazyn Hanna.Karmazyn@va.gov 302-332-5107

PLACE OF PERFORMANCE

ADDRESS Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington, DE

POSTAL CODE 19805

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Hanna.Karmazyn@va.gov EMAIL DESCRIPTION Hanna.Karmazyn@va.gov

DESCRIPTION

36C24425B0002 South Lot Paving Amendment P0002 Q&A

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE 6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0002 04-03-2025

460-23-004

00244

Department of Veterans Affairs Network Contracting Office 4

00244

Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24425B0002

02-20-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-25-2025 11:00 EDT

X 1

The purpose of this amendment is to:

1) Provide answers to submitted questions. No additional questions will be accepted.

2) Remove clause 852.223-70 Sustainable Acquisition Plan from the solicitation.

3) Provide updated Wage Determination rates for change to reflect construction type: "Heavy".

4) Provide the site visit sign in sheet. Please note, phone numbers and e-mail addresses have been redacted.

5) Provide an extension to have proposals now due 04-25-2025 11:00AM EST.

All other terms and conditions remain the same.

Cheryl Roberts Contracting Officer

Submitted Questions & Corresponding Answers

Answers shown in red text

1. Is there going to be a different spec for the sidewalk alongside that entrance path? I'm assuming it's going to be flush with the asphalt grade so will it need to be thicker/ reinforced with welded wire mesh in these areas due to the potential of vehicle traffic passing over it? No, this is not a surface that is planned to have vehicle traffic.

2. The sidewalk cut sheet on G L004 shows 4" TYP of concrete however underneath that detail where it shows the slopes it says 6" MIN. Can you confirm the depth of concrete and if there is a spec for a GABC subgrade. Provide 6” minimum concrete as shown.

The concrete sidewalk detail shown on L004 does not show GABC. If the contractor thinks it’s necessary, place 4” to 6” depth GABC subgrade.

3. Do the storm water manhole lids need to say anything on them? Should be labeled ‘Stormwater’, VA to confirm

4. Do the stairs require a GABC/crushed stone base beneath the concrete? Provide 6” of crushed aggregate below concrete.

5. Is the HDPE pipe going to be bed in clean stone as per ADS recommendations? See included ADS spec sheet on the last page. Yes, install per manufacturer’s recommendations.

6. Is there a desired manufacturer for the truncated dome? Do they have to be plastic, or can we use a precast masonry substitute? It cannot be sole-sourced from a specific manufacturer. Must meet VA standard TIL detail D shown on sheet L004.

7. I was just looking through the solicitation for the wage rates for different trades and the only delineations they have for operators are for Backhoe/Excavator/Trackhoe, Bulldozer, and Crane. What category would a paver operator fall under? A Paver and/ or Operator fall under 4000 Power Equipment per the Wage and Hour Division Davis- Bacon Surveys that can be seen via https://www.dol.gov/agencies/whd/government-contracts/prevailing-wage-resource-book/db-surveys . The awardee will be required to do a wage conformance through the Department of Labor.

8. Project Scope: Page 6 of 7 of the Solicitation requires the contractor to hire a 3rd party CRC for weekly inspections of the stormwater management plant. Please confirm that this is a requirement of the project and if so, please provide a copy of the plan. There are no stormwater management facilities on site, but a CRC is required for the sediment control inspection. A copy of the approved ESC/SWM plans has been provided.

9. If we can self-perform most of the work can we be our own GC or do we need to bid to a GC? The solicitation requires respondents to be an SDVOSB, registered in SAM and https://www.dol.gov/agencies/whd/government-contracts/prevailing-wage-resource-book/db-surveys https://www.dol.gov/agencies/whd/government-contracts/prevailing-wage-resource-book/db-surveys

VetCertified, and provide a responsive proposal in line with all SOW and clarifications requirements.

10. Spec 01 35 26 1.9 states “The Prime Contractor shall provide a minimum of one “Full- Time” SSHO at each project site, for each shift (with no other duties).” Is this correct or is the superintendent permitting to have additional duties as the SSHO? If the superintendent is capable, they can do both functions. The OSHA 30 certs are still required.

11. Drawing L005 Sheet Note 1 states “Contractor to hire a 3rd party certified construction reviewer (CCR) to comply with weekly construction review of the approved sediment and stormwater management plan until project is complete and close by DNREC.” Is this required? Yes, it is required.

12. Are there any costs to the contractor associated with the DNREC permit? Contractor to handle costs if any exist

13. Is the contractor required to provide a sediment and stormwater management plan?

L005 is an erosion and sediment control plan that has been approved by DNREC.

There are no stormwater management features on site.

14. Will this project need to be phased to maintain existing parking spaces? If so, what are the phasing requirements? This project should be a single phase. Existing parking in south lot will be deleted until lot is reopened after construction.

15. Detail G on Drawing L004 Note #8 states “See electrical drawings for heated sidewalk details.” Drawing E101 does not mention heated sidewalks. Does this project involve heated sidewalks? If so, please provide the details referenced. Note to be disregarded.

No heated sidewalks in project.

16. The wage rates included in the Solicitation for this project are for “Building” construction.

May I suggest that these be replaced with wage rates for “Heavy” or “Highway” construction? Yes, wage determinations will be changed from “Building” to “Heavy”. See amendment attachments for this change.

17. Please confirm that bid proposals are being submitted electronically via email. Yes, proposals are to be submitted via email to Hanna.Karmazyn@va.gov

18. SECTION 01 00 00 GENERAL REQUIREMENTS; 1.5 CONSTRUCTION SECURITY

REQUIREMENTS; C. Guards: Will the GC be responsible for providing the guards and VA police with communication devices as directed? No COR will coordinate with police.

o If so, what type of devices will need to be provided? N/A o Does the GC need to provide any security personnel? N/A mailto:Hanna.Karmazyn@va.gov o If so, how many and what qualifications are required? N/A

19. SECTION 01 00 00 GENERAL REQUIREMENTS; 1.5 CONSTRUCTION SECURITY

REQUIREMENTS; C. Guards: Will the GC be responsible for installing equipment for recording guard rounds to ensure systematic checking of the premises? No COR will coordinate with police, and police will self track o If so, what type of equipment for recording guard rounds will be needed? N/A

20. 1.6 OPERATIONS AND STORAGE AREAS; I. Building(s) No.(s) 13 will be occupied during performance of work: Does the VA anticipate any egress fencing, lighting, or accommodations for patients or VA personnel to travel through our project area? There are no VA personnel or visitors intended to travel through the project area with the exception of the VA COR. All staff and visitors to building 13 will use the plan North entrance or the east entrance outside the LOD. Contractor to coordinate all work in Building 13 with COR to ensure staff are notified.

21. Can the Superintendent and the SSHO be the same person performing dual roles? If the

22. Can the Project Manager and CQC be the same person performing dual roles? No, the CQC is required to be a third party separate independent contractor per the master specifications.

23. DRAWINGS: Sheet AS-100: & Sheet AS-100: ICRA Note 1: For bidding purposes, are any other wall finishes required beyond paint (e.g., handrails, base, wall protection, etc.)? Contractor is required to repair any items that are disturbed during work back to original condition noted prior to the start of work.

24. DRAWINGS: Sheet AS-100: ICRA WALL DETAILS: For bidding purposes, can this wall be terminated at the existing ceiling rather than extending to the deck? This could provide a cost savings to the VA. The walls are required to extend to deck as they are required to be 1-hour rated due to the electrical closet required rating.

25. For the installation of temporary construction door hardware, is the VA’s standard Type A Core a 7-pin core? Yes

26. Can the existing 6” Graded Aggregate Base that does not require repairs remain in place, or will it need to be removed and reinstalled? The GAB provided must meet project requirements.

27. Will the GC and its Trade Partners be required to provide TB training and a PPD test?

N/A

28. Please confirm this is not a tax-exempt project. Contractors are not permitted to levy taxes on the VA.

29. If tax-exempt, will the government provide the prime contractor with a tax-exempt certificate for use by subcontractors and vendors? The VA does not issue tax exempt certificates. State and local tax exemptions are part of contractors’ financial business operations. Contractors are to follow their applicable state revenue policy.

30. Can both the bid and bid bond be emailed? If the bid and/or bid bond must be mailed, will the government consider extending the bid due time to no earlier than 11 a.m.? This request is made because 1030 a.m. is the earliest guaranteed time for overnight delivery, and anything before then risks not being guaranteed and potentially arriving after the current bid due time. Extending the bid’s due time would ensure that all bids are received on time and that the process is fair for all parties involved. Per page 10 of solicitation item I. Public Bid Opening: bids and bid bonds are to be emailed to the Contract Specialist at Hanna.Karmazyn@va.gov . No hard copies will be accepted.

31. Can the Superintendent be shared across multiple projects, or should they only be dedicated full-time to this project? Full-Time dedicated.

32. Please confirm that per 01 45 00 3.4 C, the Superintendent can also fulfill the Quality Control Manager (QCM) role. ? No, the CQM is required to be a third party separate independent contractor per the master specifications.

33. If the Super cannot fulfill this role, the average ADDITIONAL cost for a dedicated QCM is approximately $26,500 per month (salary, labor burden, per diem, housing, company vehicle, monthly return trips home, company phone, etc). We expect this project to be 4 months long, and the bid is expected to increase by $106,000.00. Please confirm if a dedicated QCM is still required. No, the CQM is required to be a third party separate independent contractor per the master specifications.

34. If a dedicated QCM is required, is the QCM required to be onsite full-time, or can they make site visits as required for inspections? As required for inspections Is sufficient.

35. If a dedicated QCM is required and is required to be onsite, should they be assigned to this project only, or can they be assigned to another project as well on the same property? May be shared for multiple projects as long as work progress is not inhibited by QCM availability.

36. If a dedicated QCM is required, can a subcontractor (e.g., Terracon or a similar testing firm) fulfill the QCM role? Yes

37. Specification 01 35 26, 1.9 D in its reference to FAR 52.236-6, can be interpreted to mean that the SSHO can also be the Superintendent. Please confirm if the mailto:Hanna.Karmazyn@va.gov

Superintendent can fulfill the Site Safety & Health Officer (SSHO) role? If the

38. If the Super cannot fulfill this role, the average ADDITIONAL cost for a dedicated SSHO is approximately $26,500 per month (salary, labor burden, per diem, housing, company vehicle, monthly return trips home, company phone, etc). We expect this project to be 4 months long, and the bid is expected to increase by $106,000.00. Please confirm a dedicated SSHO is still required. If the superintendent is capable, they can do both functions. The OSHA 30 certs are still required.

39. Specification 01 35 26, 1.9 D in its reference to FAR 52.236-6, can also be interpreted to mean that the prime contractor would be in compliance with this section if they have a Superintendent on-site during construction, as FAR 52.236-6 does not require (or mention for that matter) an SSHO and explicitly covers the prime contractor's Superintendent only. In short, an onsite SSHO is not a requirement per FAR 52.236-6.

Please confirm. If the superintendent is capable, they can do both functions. The OSHA 30 certs are still required.

40. If a dedicated SSHO separate from the Superintendent is required, can a subcontractor fulfill the SSHO? If the superintendent is capable, they can do both functions. The OSHA 30 certs are still required.

41. Does the VA require or anticipate any scope of work in this project to be performed outside of regular work hours? Work needs to be completed with no disruption to VA operation. If work has potential to disrupt VA operation that work may be required to be done outside of regular work hours.

42. If so, what trades or scopes will be required to be performed outside of regular work hours? See previous answer to #41.

43. If so, what will the work hours and days be for scopes that require off-hours work?

Weekends, any hours before 6AM and after 6PM

44. Page 7 of the solicitation states that work is to be performed Monday to Friday at 7:00AM -3:00PM. However, page 9 of the solicitation states that work hours are from 7:00AM to 4:30PM, Monday through Friday. Please confirm which are the correct hours for contractor work hours. 7:00AM to 4:30PM.

45. Please provide a copy of the Site Visit Attendance Sheet. Attached as part of amendment.

46. In the event of contract modifications, should contractors apply bond premiums to the individual modification or wait until the end of the job where the VA issues a final modification to reimburse contractors for bond overruns for all mods. By modification.

47. Where is the designated contractors' and subcontractors' parking area? Contractors are not permitted to park personal vehicles on campus.

48. Will the VA allow 2-3 spaces for the prime contractor and each subcontractor? See previous answer to #47.

49. Where shall these people park if the VA cannot make 2-3 spaces available for the prime contractor and each of the subs? Kirkwood Highway.

50. Is badging required for the project? N/A

51. Are background checks and fingerprinting required? No, they are not.

52. How long is the turnaround time for background check results? N/A

53. How many hours should the prime contractor and subcontractors budget for on-site badging, safety training, orientation, etc.? Badging is not required for this project

54. Is tuberculosis testing required before contractors can commence work onsite? We do not require this for jobs outside of patient areas.

55. Are influenza vaccines required for all contractors and subcontractors employees who work on the site? We do not require this for jobs outside of patient areas.

56. The period of performance (POP) on this project is given to be 183 days. However, we estimate the project will take 273 days, including preconstruction activities. Contractors never know when the government will issue an NTP; sometimes, it's immediately after the award; sometimes, we receive an admin NTP to begin submittals, etc. We request that the POP be extended by 90 days, assuming NTP is issued before preconstruction activities. POP will be 183 days plus 60+ days for the processing time for the permit.

57. The solicitation includes FAR 23.1 Sustainable Products and Services and/or VAAR 852.223-70 Instruction to Offerors – Sustainable Acquisition Plan, but this clause seems to be specific to technical proposals only, not bids or quotes. Please confirm if a Sustainable Acquisition Plan is required to be submitted with bids. This clause is removed from the solicitation.

58. Will the VA allow a Temp Wall System (i.e., Starc Wall, Edge Guard, etc) instead of a rigid wall IRCA system? This usually provides substantial cost savings to the VA. Yes

59. If fire-rated walls are required, can we use one-hour-rated temp walls, which are ASTM-certified? One hour is adequate; VA Safety Officer to confirm.

60. Please confirm that the VA will allow contractors to use water from VA sources. Yes, we will allow it.

61. Is temp power available for contractors to connect to? Yes, temp power is available.

62. What are the locations for temp power? East of building 13 is the best location.

63. If no temp power is available, a generator will be required, which usually adds significant cost to rent and fuel. Please confirm this is necessary if no temp power is available.

Temp power will be available.

64. Please confirm per specifications on page 29 if contractors are required to set a pole and meter electric usage? Not required.

65. If so, please provide the location of where the pole is to be set and from where power is to be pulled to feed it. Not required.

66. Will the VA provide space for the Prime Contractor’s Superintendent to set up, or should we add costs to our bid for a mobile office? We will not provide space for the Superintendent.

67. Is space available for a 10’ x 40’ temporary ground-level office near the temporary power source? Yes

68. Will the VA provide space for a 20-yard dumpster? Yes

69. Where shall contractor dumpsters be located? Near job site.

70. Can the VA accommodate a dumpster near the job site? Yes

71. Will the VA allow contractors to use VA indoor restrooms? No

72. Can Porta Johns be placed within a 100’ radius of the job site if required? Yes

73. Can utility tie-ins be performed during regular hours? If utility tie-ins affect day to day Va operations, then no. If not, yes.

74. Can system commissioning activities be performed during regular hours? If commissioning activities affect day to day VA operations then no. If not, yes.

75. Will the VA allow for stored material so that we can procure and lay down long lead items and/or critical path material/equipment? Yes, some storage of materials must be compliant and approved in advance by the COR.

76. Will the VA fully pay for this material/equipment if stored onsite? Work completed will be paid.

77. Please confirm that the current design documents meet current VA TIL guidelines.

Confirmed that design meets VA TIL guidelines in place at time of design award.

78. Is there any work not included in the drawings or contract documents that will need to be performed under the contract? Contract documents outline work to be accomplished.

79. Please provide specs for Metal fabrication for the Handrail. Please see included Spec 055000.

80. Please provide specs for Concrete for Exterior Improvements. Please refer to Specification 320523 Cement and Concrete for Exterior improvements, included in contract documents.

81. Please provide specifications for the temporary chain link construction fence. VA Temporary Construction Fencing Requirements can be found in spec section 01 00 00

82. Will there be any ADA parking spaces? This lot does not have any ADA parking spaces

83. The plans call for Truncated Dome Warning Strips. Are DelDOT-approved standard ADA Pavers acceptable? Must meet VA standard TIL detail D provided on sheet L004.

84. Is GABC required to be placed under the sidewalk? If so, what thickness? The VA standard TIL detail G shown on L004 does not show GABC. If the contractor thinks it’s necessary, place 4” to 6”.

85. ADA Signage- Is ADA signage required at the ADA parking spaces? If so, please provide a detail.

This project does not have any ADA parking requirements

86. Chain-link Fence - No detail is shown for the temp Chain-Link fence around the parking lot. Please provide a detail showing what type is required. Temporary Construction Fencing Requirements can be found in spec section 01 00 00. Fence is intended to shield construction site from VA personnel and visitors as well as provide visual security to the construction site.

87. ADA Ramps - The plans call for Truncated Dome Warning Strips, are DelDOT approved standard ADA Pavers acceptable? Must meet VA standard TIL detail D provided on L004.

88. Sidewalks - Is GABC required to be placed under the sidewalk? If so, what thickness?

The VA standard TIL detail G shown on L004 does not show GABC. If the contractor thinks it’s necessary, place 4” to 6”.

89. There are two existing drainage pipes with headwalls to be abandoned. Are we to remove the pipes completely or abandon in place? One of the pipes is passing beneath existing sidewalk, however it is outside the limit of disturbance. Please advise.

Abandon as shown on demolition plans.

90. Is there a spec for raising the manhole lids to the desired grade ie. materials to use, concrete collar required?

Reference local authority having jurisdiction (AHJ).

91. Will changing the lid elevations impact the maximum distance between the height of the metal rim to the first step inside the manhole? From experience it cannot exceed 24" Reference local authority having jurisdiction (AHJ).

92. Can we assume that the pile of dirt in the corner of the project is the topsoil stripped to install the current gravel parking lot.

The contractor can test soil to determine its soil content.

93. Is the existing stone subbase suitable or will it need to be removed and reinstalled based on the project specifications.

The GAB provided must meet project requirements.

94. Can the electric line be backfilled with native soils or is there a specific backfill material required ie. screenings/select? Refer to VA standard TIL detail I shown on L004 for Type 2 Utility Trench Patch.

ADS Spec Sheet Cross Referenced in Question #5:

PUBLIC BID OPENING UPDATE:

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See attached document: WD Heavy 2-7-25.

See attached document: Pre-Bid Site Visit_022825 Redacted.

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