36C24424Q0961.docx

SUBJECT*

Heating and Cooling | HVAC Air Balancing | Testing, Adjusting, and Balancing of Air in the Philadelphia VAMC

GENERAL INFORMATION

Network Contracting Office 4 Services 2 3900 Woodland Avenue

POINT OF CONTACT*

Contract Specialist Eric Christy Eric.Christy@va.gov Email Only

PLACE OF PERFORMANCE

Philadelphia VA Medical Center

3900 Woodland Avenue

Philadelphia PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24424Q0961.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-06 effective September 29th, 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a Small Business Set-Aside. The NAICS Code is 238220 with a business size standard of $19 million, and the Product Service Code (PSC) is H141.

The NCO4 Contracting Office is seeking to establish air testing, inspection, and balancing services for the Corporal Michael J Crescenz VAMC in accordance with the Statement of Work.

Service Contract Act Wage Determinations apply to this acquisition and will be incorporated into the resulting contract and task orders. The current Wage Determination, 2015-4233 Rev30 dated 07/22/2024, is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) in the attached schedule is an estimate.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Eric Christy at Eric.Christy@va.gov. No questions will be answered after September 24th, 2024 at 1:00 PM Eastern Time. No questions regarding the current/past contract will be answered. Those questions shall be addressed to the appropriate FOIA office.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations. Quotes shall be submitted via email to Eric Christy at Eric.Christy@va.gov.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of 13 CFR § 125.6. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

3) The Offeror shall complete the clause at FAR 52.212-3 and submit in this section of the quote. Only paragraph (b) of this provision must be completed if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. The Offeror shall complete the clause at FAR 52.209-7 and submit in this section of the quote.

C. Section II Technical. Please Note this section is sent for Technical Evaluation. Page limit: 10 pages including any coversheets and table of contents. Certifications are not included in the page count.

1) The quoter shall provide a capability narrative that demonstrates an understanding of the facility needs (outlined in Sections 4 – 8 of the SOW), familiarity with ISO 5 clean room procedures (as stated in Section 4.4 of the SOW), and performance being required at several locations (outlined in Sections 3 and 6).

2) The quoter shall provide a narrative detailing at least 5 years of experience in providing services of similar size and scope in a hospital or healthcare environment as outlined in Section 4.3 of the SOW. Include a description of the work performed, results of the work performed, and the dollar value.

3) The quoter shall submit proof of National Environmental Balancing Bureau (NEBB) Engineers (ASHRAE) 170 certification as outlined in Section 4.5 of the SOW.

D. Section III Price. No page limit. Please note, this section is not sent to the technical evaluators.

1) Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

2) Quoters are required to provide an hourly rates for Standard time and Overtime testing, adjustment, and balancing found in the schedule (CLINs 0004, 0005, 1004, 1005, 2004, 2005…, etc)

II. Evaluation of Quotations The Government intends to issue a single award indefinite delivery indefinite quantity contract in response to this solicitation. Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be reviewed for completeness and for compliance with the solicitation before the technical review. Complete quotes in compliance with the solicitation will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated as acceptable/not acceptable. Technically Acceptable quotes will be evaluated based on price. Award will be made to the responsible quoter who is compliant with the solicitation, deemed technically acceptable, and at the lowest price.

See attached document: S02 36C24424Q0961 Air Balance SB Combined.

See attached document: S02 WD 2015-4233 Rev30 07-22-2024.

End of Document