36C24424Q0896.docx

SUBJECT*

Facilities Maintenance | Fire Door/Extinguisher Inspection/Maint | Fire Extinguisher Service (VA-25-00004035)

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Rd.

Pittsburgh, PA 15215

USA

POINT OF CONTACT*

Contract Specialist Andrew Chmielewski Andrew.Chmielewski@va.gov

PLACE OF PERFORMANCE

1700 South Lincoln Ave.

Lebanon, PA 17042

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

This is a Combined Synopsis Solicitation (CSS) for commercial services prepared in accordance with the format in FAR Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services.,” using Simplified Acquisition Procedures found at FAR Part 13 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This Solicitation number 36C24424Q0896 is being issued as a Request for Quote (RFQ). The government anticipates awarding one, five-year, firm-fixed-price Indefinite Delivery - Indefinite Quantity (IDIQ) contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06 (Effective Date 07/30/2024) and can be found at: FAR | Acquisition.GOV .

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 with a small business size standard of $19.0 million and the Product/Service Code is: H312

This solicitation is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at: http://www.sam.gov . Confirmation of SAM registration will be validated prior to awarding a contract.

The Veterans Integrated Service Network 04 (VISN4), has a new requirement for Fire Extinguisher Inspection Services at the Lebanon VA Medical Center as listed in the Statement of Work (SOW), Attachment A.

The Contractor shall provide all necessary requirements cited in the SOW. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances.

All interested offerors shall provide a quotation for the following: Pricing Schedule, Attachment C.

Place of Performance: Lebanon VAMC.

VISN-04 intends to award one five-year IDIQ contract with Orders anticipated to begin approximately: 10/14/2024-10/13/2029.

A complete description of the services to be acquired, and/or applicable Government need(s) are as follows: See Attachment A: Performance Work Statement.

Contracting Office Address:

Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) VA Pittsburgh Medical Center 1010 Delafield Rd., Pittsburgh, PA 15215 Contract Specialist: Andrew Chmielewski

52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023) 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

52.204-9

52.204-13

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

JAN 2011

OCT 2018

52.216-18 Ordering (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 10/14/2024 through 10/13/2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause) 52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $30,000.00;

(2) Any order for a combination of items in excess of $50,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause) 52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 10/13/2030.

(End of Clause)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[ ] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [ X] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

FAR 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders-Commercial Products And Commercial Services (MAY 2024).

The following subparagraphs are applicable: Subparagraph (b)(5), (b)(9), (b)(11), (b)(12), (b)(23), (b)(25), (b)(26), (b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(36), (b)(37), (b)(39), (b)(46), (b)(51), (b)(55), (b)(56), (b)(59). Subparagraph (c)(1), (c)(2) – Class 25190/ Monetary Wage-Fringe Benefits $34.69, (c)(7), (c)(8).

The following solicitation provisions apply to this acquisition and may be incorporated by reference:

52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision)

852.233-70

852.239-75

PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE

OCT 2018

FEB 2023

52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance (Nov 2021)

52.216-1 Type Of Contract (Apr 1984)

The Government contemplates award of a Firm-Fixed-Price, IDIQ contract resulting from this solicitation.

52.233-2 Service Of Protest (Sep 2006)

Notify the following: Edward Ferkel through VA Email: Edward.ferkel@va.gov

852.233–70, Protest Content/Alternative Dispute Resolution (Oct 2018) (End of Clause)

Addendum To Far 52.212-1 Instructions To Offerors-Commercial Products And Commercial Services:

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Quotes in response to this RFQ are due on 2:00 PM (EST), Thursday, September 12, 2024. Quotes shall be submitted in writing and sent via email to Contracting Specialist: Andrew Chmielewski; andrew.chmielewski@va.gov. Please insert “Solicitation Number 36C24424Q0896 Lebanon Fire Extinguisher Inspection Services” in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via email to the Contracting Specialist by 2:00 PM EST, Thursday September 12, 2024. Questions will not be accepted after this date. Responses to the Offeror’s question(s) will be posted via an amendment on SAM.gov / Contract Opportunities via: http://www.sam.gov

Failure to follow all instructions may result in Offeror(s)s being determined as non-responsive and be removed from this competition. All proposals shall be valid 60 days from the quote response date.

Offeror(s)s are cautioned to be responsive to all requirements in the SOW and to provide sufficient information to allow for evaluation of the quotes.

Offeror’s are required to submit the following:

1. Attachment C: Price Schedule: Please complete price information in the last two columns of Attachment C and return with your quote.

2. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Or

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

And a statement to acknowledge amendments, if applicable.

3. Cover Letter. Offeror(s)s shall submit a cover letter identifying their Company name, contact information, CAGE Code, SAM Unique Entity ID (UEI) number of the prime and any teaming partner/subcontractor.

4. Offeror(s)s shall include a completed copy of the provision 52.212-3 with their quote if the Offeror(s) has not completed it electronically in the System for Award Management (SAM), accessed via: http://www.sam.gov

5. Offeror(s)s shall submit a Technical Capability which shall address the following at a minimum:

a. Staffing/Contractor Personnel: Explain the vendor’s ability to supply adequate staff to perform Fire Extinguisher Inspection in accordance with the SOW.

b. Qualifications: Explain contractor’s ability to meet industry standards in accordance with the SOW with regards to fire extinguisher inspections.

6. The evaluator shall submit Past Performance Questionnaire (Attachment B) with their quote. Offeror(s)s shall provide up to three (3) references, preferably of Government work, performed in the last three (3) years. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. All past performance references shall be completed by the evaluator and include name of client, customer point of contact, customer telephone number, contract number, award amount, project/service location, and other information relevant to this quote.

The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1. The Government reserves the right to seek past performance information from any sources not included in your past performance and available to the Government to include, but not limited to, CPARS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

7. The contractor must include a signed copy of VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION. This shall be submitted with the solicitation attachments.

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services

The Government will perform an evaluation using a comparative evaluation of each quote. The Government will compare quotes to one another in order to select the quote that best benefits the Government. Comparative evaluation will be conducted in accordance with FAR 13.106-2(b)(3). The following factors shall be used to evaluate Offeror(s)s:

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Offeror(s) within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Contracting Officer will award one, firm fixed price contract resulting from this RFQ to the responsible Offeror(s) whose quote conforming to the RFQ is most advantageous to the Government.

i. Price— The government reserves the right to award to an Offeror with other than the lowest price. The award will be made to the Offeror whose quote represents the best overall value to the government.

ii. Technical— The Offeror clearly demonstrates in its response a clear understanding of all the Government’s requirements and effective approach for the completion of service in accordance with the SOW.

iii. Past Performance— Offerors must have a record of satisfactory or neutral past performance. If no record of past performance is found, the Offeror will receive a rating of neutral. The Government will utilize but is not limited to internal documentation including Federal Awardee Performance and Information System (FAPIIS) for determining the past performance of Offerors.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: Attachment A – Statement of Work See attached document: Attachment B – Past Performance Questionnaire See attached document: Attachment C – Price Schedule See attached document: Attachment D – Wage Determination

Point of Contact

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Andrew Chmielewski Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) 1010 Delafield Rd., Pittsburgh, PA 15215 andrew.chmielewski@va.gov

End of Document

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

DEPARTMENTOFVETERANAFFAIRS STATEMENT OF WORK

A. GENERALINFORMATION

Title:FireExtinguisherInspections

Scope of Work:The Contractor shall provide the Lebanon VA Medical Center (VAMC) with regular monthly, annual, 5/6 year and hydrostatic fire extinguisher inspections on Amerex fire extinguishersalreadyinstalledthroughouttheMedicalCenter.Theannual,5/6yearexamination and hydrostatic testing of a fire extinguisher requires the services of a trained and certified Technician who has the proper tools, listed parts and appropriate manufacturers service manual.

Background:The Lebanon VAMC currently has 509 fire extinguishers that require inspections monthlyandannuallyinaccordancewiththelatestNationalFireProtectionAssociation(NFPA) Standard 10, and Joint Commission Standards.The Contractor will be responsible for 509 units to include monthly, annual, 5/6 year examination and hydrostatic testing of the following Amerex fire extinguishers:

B. GENERALREQUIREMENTSFORMONTHLYEXAMINATION

· VerifyLocationandAccessibility:

· Clearfromobstructionandaccessible.

· Examinecabinetconditionandfitness.

· Inspectmountinghardware.

· Verifypropermountingheights.

· Frequency

· Monthlyinspectionsmustbecompletedbythe25thofeachmonthwithina12 month caldendar year.

· Selection&DistributionofFireExtinguishers:

· Verifypropersizeandplacementoffireextinguishers.

· Checkforspecialhazardfireextinguisherplacement.

· MonthlyInspection

· Verifylocation.

· Examinetamperindicators.

· Examinephysicalcondition.

· InspectfireextinguisherperNFPA,Standard10,andhandwriteinitialsonthe tag connected to the fire extinguisher upon completion of inspection

Page 1 of

· Documentfindingsuponcompletionofinspectionongovernmentprovided spreadsheet for record maintenance as required for code compliance.

· Verifypressuregaugereadingisinoperablerange.

· Discrepancices

· ContractormustinformLebanonVAMCpointofcontact(POC)immediately of any discrepancies upon completion of inspection or within the same business day.

· Anyfireextinguishersthatwillberemovedfromareaofuseformaintenance and/or repairs will have a compliant loaner unit (from VA stock or loaned contractor), installed immediately at that location to ensure continued coverage for that area and documented in report

C. GENERALREQUIREMENTSFORANNUALEXAMINATION

AnnualexaminationwillbeconductedinJanuaryofeachcalendaryeartoevaluatethebasic elements of the fire extinguisher and components shall include the following:

· AnnualExamination

· Checkextinguisherrecordstodetermineintervalof5/6-yearandhydrostatictesting

· Thouroghlyexaminecylinderfordents,damage,repairsorcorrosion

· Removepullpintoensurethatitfunctionsproperlyandisnotdamagedorcorroded

· Examinethehandlesandleverstoensure theyareundanmaged andoperable

· Ensurethevalvestemiscorrectlyextendedandnotcorrodedordamaged

· Verifythatthepressuregaugeisintheoperationalrange

· Examinethepressuregaugeisnotdamaged,bentorcracked

· Examineexposedthreadareasforcorrosion,wear,ordamage

· Ensurethatthehoseandcouplingsarenotcracked,cut,damaged,ordeformed

· Examineinternalvalveportsurfacesandthreadsforsignsofleakageandcorrosion

· Ensurethehoserentionbandissecureandproperlyadjusted

· Reinstalltheringpinandinstallanewinspectionseal

· Clearexposedextinguishersurfacestoremoveanyforeignmaterial

· Recordthemaintenanceontheextinguishertagorlabeltoincludethewords “annual” in the remarks section

D. GENERALREQUIREMENTSFOR5/6YEARINTERNALINSPECTION

Every5/6years,stored-pressurefireextinguishersthatrequirea12-yearhydrostatictestshall be emptied and subjected to the applicable internal and external examination procedures.

· 5/6YearExamination

· Emptyfireextinguisherandexaminebothinternallyandexternally.

· Replaceanyleakingvalves

· Replacegasket

· Rechargefireextinguisher

· Installwaterprooflabelindicatingmonthandyearservicewasprovided

E. GENERALREQUIREMENTSFORHYDROSTATICTESTING

Page 1 of Pressurevesselsusedasfireextinguishersandspecifiedcomponentsoffireextinguishers shall be hydrostatically tested in accordance to NFPA 10.

· HydrostaticTesting

· Dischargefireextinguisher

· Pressurizecylinderbywaterorothercompatiblenoncompressiblefluid

· Inspectforleaks

· Testpressuregaugeforcertifiedaccuracy.

· Replaceanygasketsandorvalvesthatfailtestingprocedures.

· Dryequipmenttonotexceed150o

· Inspecthoseforcracks

· Replacehoseiffailsinspection

· Examineexternalcylinderforphysicaldamage

· Assembleunitandrecharge

· Installwaterprooflabelindicatingmonthandyearservicewasprovided

F. CONTRACTORRESPONSIBILITIES

· Contractorshallreportanybroken,inoperable,ormalfunctionofanyandallpartsof the fire extinguishers and the fire extinguisher mounting hardware and/or casing to the Lebanon VAMC POC immediately upon inspection or within the same businessday.

· Completeandprovidecompleteddocumentationshowingmonthly,annual,5/6year and hydrostatic inspections.

· Contractor personnel providing the fire extinguisher inspection, maintenance, and testing must possess all the required training and certifications to perform duties as required by NFPA 10.Any certifications and training documentation shall be providedtotheLebanonVAMCPOCwithinten(10)calendardaysafterthestartof the contract, and prior to the first inspection.

G. GOVERNMENTRESPONSIBILITIES

· Governmentwillprovideallfireextinguishersrequiringservicing.

· TheGovernmentwillprovideaPOCuponcontractaward.

· TheGovernmentwillprovideaccesstoneededareas.

H. OTHERCONSIDERATIONS

PlaceofPerformance:LebanonVAMedicalCenter,1700SouthLincolnAvenue,Lebanon,PA17042.

Hours of Operation:Standard work hours are between 7:30am and 4:00pm Eastern Time MondaythroughFriday.ContractorshallnotscheduleinspectionsonweekendsorGovernmentholidays.

Page 1 of

ATTACHMENTB

PAST/PRESENTPERFORMANCEQUESTIONNAIRE SOLICITATION NUMBER –36C24424Q0896

FireExtinguisherInspections

PLEASE COMPLETE THE FOLLOWING IDENTIFYING INFORMATION AND PASTPERFORMANCEASSESSMENT.PLEASESENDTHECOMPLETEDFORM TO ANDREW CHMIELEWSKI,ANDREW.CHMIELEWSKI@VA.GOV.SOLICITATION CLOSE DATE IS SEPTEMBER 12, 2024 AT 2:00PM.:

I. CONTRACTORIDENTIFICATION:

Contractor:

ContractNumber:

PeriodofPerformance:

Negotiatedpriceorcostataward:

Currentestimatedcontractdollaramount:

Describeserviceacquired:

II. EVALUATORINFORMATION:

Name:

Organization:

PhoneNumber:

RelationtoProgram:

(i.e., Contracting Officer, Program Manager, Contract Specialist/Administrator, Contracting Officer's Technical Representative, etc.)

TimeOnContract:

III. ASSESSMENT ELEMENTS:Narrative statements are vital.Please provide a narrative for each element below and then an adjectival rating under pars. III.A2, III.B.2, III.C.2, and an overall Past/Present Performance Adjectival Rating under par. III.F based on the attached Adjectival Rating Descriptions.Attach additional pages if there is insufficient space in the comment space.

PERFORMANCE ADJECTIVAL RATINGS:Choose the appropriate adjective that mostaccuratelydescribesthecontractor’sperformancebasedonthedescriptionsbelow.

A. QUALITYOFSERVICES

1. Narrative:Address the Contractor’s ability to provide qualified personnel (including experienced managers and/or supervisors), necessary equipment which is properly maintained, quality control for the performance of your contract, and contractor’s compliance with contractual terms and conditions.

2. RatingforQualityofServices:(Pleasecheckoneand providea narrative explanation of a Marginal or Unsatisfactory rating):

ExcellentGoodSatisfactoryMarginalUnsatisfactory

B. TIMELINESSOFPERFORMANCE:

1. Narrative:AddresstheContractor’sabilitytomeetthecontract’s specific response times and Contractor’s timeliness in providing any administrative reports/documents required by your contract.

2. Rating for Timeliness of Performance:(Please check one and provideanarrativeexplanationofaMarginalorUnsatisfactoryrating):

C. BUSINESSRELATIONS

1. Narrative:Address Contractor’s willingness to improve and correct noncomplianceissuesandconcerns.DescribeContractor’sabilitytocorrect problems and prevent or mitigate potential problems in a timely manner.DoesContractor display initiative and flexibility?Do Contractor personnel promote a strong working relationship with your agency/organization?Are Contractor personnelcourteousandresponsive?DoContractorpersonnelinterfaceeffectivelywithyourstaff?

2. RatingforBusinessRelations:(Pleasecheckoneandprovidea narrative explanation of a Marginal or Unsatisfactory rating):

D. Identifythecontractor’soverallstrengthsandweaknesses:

E. Giventhechoice,wouldyouawardtothiscontractoragain?

YES NO

Ifno,pleaseexplain:

F. CONTRACTOR’SOVERALLPAST/PRESENTPERFORMANCERATING:

(PleasecheckoneandprovideanarrativeexplanationofaMarginalorUnsatisfactoryrating):

PRICE/COSTSCHEDULE

MINIMUMANDMAXIMUMAMOUNTS

This is a five-year Indefinite-Delivery, Indefinite Quantity (IDIQ) contract. Accordingly, all quantities are estimates only and are not ordered upon award of this contract. Funds are obligated via task orders issued against this contract. The Government shall order the below specifiedminimumcontractvalueofservicesandmayorderuptothebelowspecifiedmaximum contract value of services through orders under this basic IDIQ contract for all ordering periods. The maximum amount under this contract is not guaranteed.

IDIQ contract Minimum: $2,000.00 IDIQcontractMaximum:$250,000.00

THE MINIMUM AND MAXIMUM VALUES LISTED DURING SOLICITATION ARE NOT THE VALUES USED AT THE TIME OFAWARD.THESEVALUESSHOULDNOTBEUSEDTODETERMINETHEVALUESFORUNITPRICESATTHETIMEOF THE SOLICITATION.A MINIMUM AND MAXIMUM WILL BE DETERMINED IN THE FINAL AWARD DOCUMENT.

AllfundsaresubjecttosubjecttotheavailabilityoffundsperFAR52.232-18.

OrdersshallonlybeplacedbythePittsburghVAMedicalCenter.Thecontractorshallprovide the following services in accordance with the SOW herein:

ITEM

NUMBER

DESCRIPTION

OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT

PRICE

AMOUNT

11.00

EA

MONTHLY

INSPECTION

VISIT

IN

ACCORDANCE

WITH

THE

STATEMENT

OF

WORK

POP

Begin:

10-14-

POP

End:

10-13- PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE

CODE:

H312 Inspection Fire Control Equipment 1.00

EA

ANNUAL

INSPECTION

VISIT

IN

ACCORDANCE

WITH

THE

STATEMENT

OF

WORK

POP

Begin:

10-14-

POP

End:

10-13-

PRINCIPAL

NAICS

CODE:

561990 All Other Support Services

)ITEMINFORMATIONITEMINFORMATION

Page 1 of PRODUCT/SERVICECODE:H312-Inspection-FireControlEquipment

FIREEXTINGUISHERHSTESTW/PARTSINACCORDANCEWITHTHE STATEMENT OF WORK

POPBegin:10-14-2024 POPEnd:10-13-2029 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICECODE:H312-Inspection-FireControlEquipment

6LWETCHEMHSTESTW/CHARGEANDPARTSINACCORDANCEWITH THE STATEMENT OF WORK

POPBegin:10-14-2024

PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICECODE:H312-Inspection-FireControlEquipment

CO2TEST12YRINACCORDANCEWITHTHESTATEMENTOFWORK POP Begin: 10-14-2024

PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICECODE:H312-Inspection-FireControlEquipment

GRANDTOTAL

"REGISTEROFWAGEDETERMINATIONSUNDER U.S.DEPARTMENTOFLABOR

THESERVICECONTRACTACT

I EMPLOYMENTSTANDARDSADMINISTRATION

Page 1 of Page 1 of BydirectionoftheSecretaryofLaborI

I III I

WAGEANDHOURDIVISION WASHINGTOND.C.20210

WageDeterminationNo.:2015-4235

Page 1 of DanielW.Simms Director

Divisionof I WageDeterminations!

RevisionNo.:26 DateOfLastRevision:05/06/2024

Page 1 of Page 1 of _I Note:Contracts subject totheService Contract Actaregenerally required to pay atleast theapplicable minimum wageraterequiredunder Executive Order14026orExecutiveOrder13658.

IIfthecontractisenteredintoonor !afterJanuary30,2022,orthe !contract isrenewed orextended(e.g.,Ianoptionisexercised)onorafter !January30,2022:

I I IIfthecontractwasawardedonor

ExecutiveOrder14026generallyappliestoI the contract. IThecontractormust payallcovered workersI atleast$17.20perhour(ortheapplicableIwageratelistedonthiswagedetermination,I ifitis higher)forall hoursspentIperformingonthecontractin2024.I ExecutiveOrder13658generallyappliestoI

Page 1 of Page 1 of !betweenJanuary1,2015andJanuary29,thecontract. I

Page 1 of Page 1 of 12022,andthecontractisnotrenewedlorextendedonorafterJanuary30,12022:

I I

Thecontractormustpayallcovered workersIatleast$12.90perhour(ortheapplicableIwageratelistedonthiswagedetermination,I ifitis higher)forall hoursspentIperforming onthecontract in2024.I

Theapplicable Executive Order minimum wage ratewill beadjustedannually. Additional information oncontractor requirements andworker protections undertheExecutiveOrders is available atwww.dol.gov/whd/govcontracts.

State:Pennsylvania Area:PennsylvaniaCountiesofAllegheny,Armstrong, Beaver, Butler,Fayette,Washington,Westmoreland

**FringeBenefitsRequiredFollowtheOccupationalListing**

OCCUPATIONCODE-TITLE

01000-AdministrativeSupportAndClericalOccupations

FOOTNOTE

RATE

Page 1 of Page 1 of

19.99

24.17

17.26

17.64

19.25

24.36

18.49

19.38

19.38

21.68

24.17

19.93

31.04

Administrator

18.38

19.07

21.33

23.79

18.76

20.98

25.99

31.79

38.47