36C24424Q0830 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

08/26/2024

693-25-1-539-0002

None

362C44

Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona PA 16602

36C244

Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona PA 16602

To all Offerors/Bidders

36C24424Q0830

08-16-2024

X

X X

09/04/2024 at 4:00 PM EST

X 1

The purpose of this amendment is to:

1.) Post vendor questions with answers

2.) Provide Maintenance and Inspection records. (All deficiencies noted in the reports have been corrected)

All quote submissions must contain a signed copy of the amendment.

Solicitation Verbiage Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source. Page 10

Question 1: What if a part is obsolete and there is no alternative or the alternative is a cost that isn't warranted for the government to spend. Meaning replace a part in its entirety instead of spending the same cost to engineer an equivalent. Is it allowable to offer an alternative that is reasonable such as a cost benefit construct?

An alternative will be considered as long as there is proof and documentation that the part meets or exceeds the manufacturers specifications.

Solicitation Verbiage Failure to inspect the elevators prior to contract award will not relieve the contractor from performing services and repairs in accordance with the strict intent and meaning of this contract. Page 11

Question 2: There is only a site visit and there was not enough time to inspect the elevators.

Does the government intend to have a time where we would be able to conduct inspections before award? .

Additional site visit was scheduled for Wednesday, 8/21/2024 @ 9am. This provided an opportunity for adequate inspection of the elevators prior to award per 6.1 of the PWS. (an amendment was posted to SAM on 8/16)

Solicitation Verbiage 9.2.1 The contractor shall respond to emergency repair calls within 2 hours after notification during normal business hours and within 1 hour (SAME AS ABOVE) after notification at times other than normal business hours. Page 15

Question 3: To be clear emergency responses are 2hrs during normal business hrs and in the evening the response time is 1 hr is this correct?

This was a typographical error and the response time in the evening is also 2 hours.

Solicitation Verbiage 11.1 An adequate supply of new spare parts must be always maintained by the contractor to ensure prompt preventive maintenance and repair services. Page 16

Question 4 Does the government have a list of items it desires to have in stock and can you provide this list so to help quote this requirement? The government does not maintain a spare parts inventory for the elevators.

Question 5 Does the government have known list of items that are often broken/used and can you provide this list so to help quote this requirement? ? The government does not maintain a spare parts list for the elevators.

Solicitation Verbiage 2.1 Except those services covered in (paragraph 5.0) below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. Page 9

Solicitation Verbiage C.3 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. Page

Question 6 For CLIN 0001 pricing, is the government stating that we are responsible for an all inclusive cost, as stated in the above listed section 2.1, which includes a monthly repair of up to $2,500, however any repair above $2,500 or services covered in paragraph 5.0 would be associated with CLIN 0002?

Per section 2.1 of the PWS, this is an all-inclusive maintenance and repair services that will fall under CLIN 0001.

Per section 5.0 all Excluded services will fall under CLIN 0002.

The vendor is responsible for ALL costs associated with repairs , unless they fall under CLIN 0002 for excluded services.

C.3 52.216-19 ORDER LIMITATIONS – pertains to individual task-orders that would be lower than $2,500.00. The government would not be obligated to acquire the services under this specific contract.

“Which includes a monthly repair of up to $2,500, however any repair above $2,500 or services covered in paragraph 5.0 would be associated with CLIN 0002” does not appear in this contract, therefore, does not pertain to the solicitation.

Solicitation Context 6 or your elevators are currently being modernized and are under construction. Post construction those 6 elevators will be under warranty. Page 26

Question 7 Since we do no invoice for elevators that we have not serviced, how to you want us to adjust our pricing in the bid? Do you want us to not include those 6 elevators in the base year and OY1 and half the year in OY2?

Yes, please provide a quote for all 19 elevators. CLIN 0001 is set up to be priced per elevator for a 12 month period.

Question 8 Or do you want us to bid the full 19 elevator service but only invoice for 14 until they are off of warranty?

Vendors shall provide a price per elevator. Pricing will then be calculated (QTY: 19 elevators X Months: 12=228). 228 potential services to the 19 elevators x price proposed by vendor = $$ yearly cost. This will be an IDIQ contract and a task order will be cut for the 1st year of service.

At that time the task order will only include the number of elevators requiring service.

Question 9: Per the solicitation, the contractor is to perform inspections using a QEI. However, later in the solicitation it states that the contractor is to perform the inspections with a QEI that the VA provides. Can you please clarify if we are to provide the inspector for cat 1 and cat 5 or if the VA will provide this 3rd party? The VA has a separate contract with an elevator inspection firm that will be used for all inspections. This firm will be in contact with the VA and the elevator contractor for scheduling inspections.

Question 10: b)Narrative to explain how emergency and urgent service calls will be staffed IAW PWS section 9.3. Since response time is critical to this requirement, this narrative shall also address how the contractor will meet the response time.

This is a typographical error. The section that should be referenced is 9.2.

Question 11: Are Overtime callback services covered in the monthly cost?

This is an All-Inclusive Maintenance and Repair contract. Section 9.0 thru 9.2.3 will be included in monthly costs unless it falls under section 5.0, Excluded Services.

Question 12: Are the 5 year full load and 3 year pressure tests done on overtime?

Yes, to avoid disruption of normal operations during regular business hours.

Question 13: Are the monthly fire recall testing done on overtime?

Yes, to avoid disruption of normal operations during regular business hours.

End of Document