P09 COMBINED SON Arjo Lifts for Butler and Erie.docx

STATEMENT OF NEED

ARJO LIFTS

VA Butler Health Care System (529) and Erie VA Medical Center (562)

Date: 06/04/2024

VA Butler Health Care System POCs

Erie VA Medical Center POCs

BACKGROUND:

1. VA Butler Health Care System General: The Community Living Center (CLC) within the VA Butler Health Care System has a BRAND NAME ONLY requirement for powered portable Patient Lifts to be utilized throughout the Center, located on the VA campus at 325 New Castle Road, Butler, PA 16001.

VA Butler Health Care is requesting a Brand Name Only procurement for two equipment items manufactured by Arjo, Inc.

Scope: The BRAND NAME ONLY Arjo equipment purchase must meet and/or exceed the functional and physical requirements in accordance with (IAW) the Safe and Patient Handling and Mobility Program. This program is in-place to facilitate safe patient transfers (lateral and vertical), repositioning, examination, mobility, and transport. The requirement is that the patient lift movers must be powered to enable the staff the ability to transfer patients from a sit-to-stand position and/or be able to transfer and reposition patients.

Purpose: Portable patient lifts are to be used to assist caregivers in transitioning patients with limited mobility, such as transfers from a bed, chair, other mobility devices and potentially transport vehicles. Patient movers are a crucial piece of equipment for delivering direct patient care to veterans within the CLC to protect from falls, but the equipment is also highly efficient in preventing injury to VA healthcare workers by managing the challenging daily patient or resident transfer and repositioning tasks, to include assisting with balance, gait training and stepping assistance.

2. Erie VA Medical Center The Department of Veterans Affairs, Erie VA Medical Center, has a BRAND NAME ONLY requirement for (3) Arjo Ceiling Lifts. In 2019, Erie VA purchased a fleet of (20) Arjo Brand Ceiling Lifts as a refresh for the entire Erie VA facility because the current Ceiling Lifts were beyond economic repair. During this refresh, three of the Ceiling Lifts were inadvertently excluded from this refresh. Therefore, The Facilities Management Service (FMS) is requesting this specific Arjo brand Ceiling Lifts to maintain the continuity of care throughout our facility. Additionally, Erie’s Logistics Department currently stocks several expendable Arjo brand items for these specific Arjo Ceiling Lifts. Specifically, straps, hand controls, and covers. If Erie were to procure another brand Ceiling Lift, our Logistics Department would have to stock additional excess expendables to maintain the different brand and model Ceiling Lifts, which would result in an additional cost to the Government.

BRAND NAME EQUIPMENT:

1. VA Butler Health Care System

2. Erie VA Medical Center

TRAINING AND INSTALLATION:

The Contractor shall provide a one-time in-person training at the time of or within 10 calendar days of the delivery of the equipment. No additional training should be required.

Training and Orientation:

Once the equipment has been inspected and fully received, VA Butler Health Care facility coordinators will provide education and training to the appropriate healthcare personnel at the CLC.

2. Erie VA Medical Center There is no training required.

Installation for two (2) Arjo Ceiling Lifts, Model MS400-02-01, will be completed by an authorized Arjo representative. Model MS410-02-01 will be installed by Erie VA employees. The Erie VA point of contact for this installation is Andy Romba, Andrew.romba@va.gov . Installation to occur within 30 workdays after successful award.

WARRANTY:

The Government requires the standard manufacturer industry warranty term.

DELIVERY:

Delivery must be coordinated with the Point of Contact (POC) noted in the contract prior to scheduling or attempting delivery. Any equipment to be delivered that has not been coordinated with the POC will not be accepted at the time of delivery. Any additional charges will be the responsibility of the sender/ transportation company.

Delivery Location:

Department of Veterans Affairs VA Butler Health Care System 325 New Castle Road Warehouse Building 47 Butler, PA 16001

Hours of Operation:

Monday through Friday, 7:00am to 4:00pm

Federal Holidays:

No delivery, installation, or training to be scheduled on designated recognized Federal holidays.

2. Erie VA Medical Center All items must be FOB Destination, 30 Days ARO, to the following location:

Delivery Location:

Erie VA Medical Center Attn: Distribution Center 135 E. 38th Street Erie, PA 16504

Hours of Operation:

Monday – Friday from 8:00am – 4:00pm

SECURITY & PRIVACY CONTROL AT ERIE VA MEDICAL CENTER:

If Contractor will be on station to provide service and therefore required to take the generalized privacy training: Privacy Training for Personnel Without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

Training is required upon hire and annually thereafter as long as the contract is in place.

Contractor can self-enroll in TMS, take VA Privacy Training course # VA20939, and provide a copy of the completed training certificate to the government point of contact or COR if applicable. Alternatively, the contractor can read the text version and provide a copy of the completed training certificate to the government point of contact or COR if applicable.

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