P03 Single Source Justification MPT to SAT - Combined Arjo Lifts - Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: Butler: 36C244-24-AP-3373, Erie: 36C244-24-AP-3199

1. Contracting Activity: Department of Veterans Affairs, VISN 04, NCO4, located at 642 Corporal Michael J. Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104-4551, in support of the following VISN stations:

VISN 4, Station 529, VA Butler Health Care System, Abie Abraham VA Health Care Clinic (HCC), 353 N. Duffy Rd, Butler, PA 16001. Funding Document: 529-24-3-094-0221.

VISN 4, Station 562, Erie VA Medical Center at 135 E. 38th Street, Erie, PA 16504. Funding Document: 562-24-2-5700-0021.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Portable patient lifts and aids and ceiling lifts are used to assist caregivers in transitioning patients with limited mobility, such as transfers from a bed, chair, other mobility devices and potentially transport vehicles. Patient movers are a crucial piece of equipment for delivering direct patient care to veterans to protect from falls. The equipment is also highly efficient in preventing injury to VA healthcare workers by managing the challenging daily patient or resident transfer and repositioning tasks, to include assisting with balance, gait training and stepping assistance.

This action will be a BRAND NAME ONLY procurement of Arjo equipment, to include (3) patient floor lifters, (2) patient standing and raising aids, (3) patient ceiling lifts, and (3) spreader bars.

The estimated value of the total proposed action:

VA Butler Health Care System Brand / Model # Description Quantity Arjo KMCLUN-D Maxi Move with Scale, Low-Height Castors, Medium Powered DPS

3 EA

Arjo HEP1001-US SARA Plus with Scale, Powered 2 EA

Erie VA Medical Center Brand / Model # Description Quantity Arjo MS400-02-01 MS2 MB 4F ECS PDPS 2 EA Arjo MS410-02-01 MS2 4F MB CSTAT PDPS REG-US 1 EA Arjo 700-19350 Spreader Bar PDPS 4PT Clip Open Medium

MS2

2 EA

Arjo 700-19355 Spreader Bar PDPS 4PT Clip Open Large MS2 1 EA

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 3

VA BUTLER HEALTH CARE SYSTEM

VA Butler Health Care System has a requirement to replace aged patient lift movers for the Community Living Center (CLC). The CLC is requiring these be replaced with new, current model products.

Total estimated value of the proposed action at VA Butler Health Care System: (Funding Document 529-24-3-094-0221)

ERIE VA MEDICAL CENTER

In 2019, Erie VA purchased a fleet of (20) Arjo Brand Ceiling Lifts as a refresh for the entire Erie VA facility because the current Ceiling Lifts were beyond economic repair. This refresh was a $110,806.40 investment into this brand of equipment

The estimated value of the proposed action at Erie VA Medical Center: (Funding Document 562-24-2-5700-0021)

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

VA BUTLER HEALTH CARE SYSTEM

VA Butler Healtchare System is requesting a Brand Name Only purchase of Arjo equipment because it is a direct replacement of current equipment, will ensure compatibility with existing accessories and slings, and staff are familiar and trained with this brand of equipment. The price point is also similar to other companies with similar products.

The requested equipment items are imperative for use by the staff to best serve our veteran patients. The staff are well versed on both the Maxi Move and many facets of the Sara Plus. The Maxi Move has been used in this environment for the last decade and the staff is familiar with how to use it competently and safely.

Additionally, continued use of the Arjo brand of equipment will ensure compatibility with existing equipment. No new accessories will be needed. The Sara 3000 is currently in use at the facility, and the requested Sara Plus (Arjo Model # HEP1001-US) is an updated version of the Sara 3000. The use of existing slings and accessories will result in a cost savings to the Government, as new slings will not be required to be purchased.

The Sara Plus patient standing and raising aid can also be used by more than just nursing staff at the facility. The device was designed to help ambulate patients in a rehabilitation setting. Our PT/OT and restorative employees will be able to employ this equipment to help Veterans on their rehabilitation journeys.

ERIE VA MEDICAL CENTER

The Facilities Management Service (FMS) is requesting this specific Arjo brand Ceiling Lifts to maintain the continuity of care throughout the facility. Department currently stocks several expendable Arjo brand items for these specific Arjo Ceiling Lifts, specifically, straps, hand controls, and covers. If Erie were to procure another brand Ceiling Lift, our Logistics Department would have to stock additional excess expendables to maintain the different brand and model Ceiling Lifts, which would result in an additional cost to the Government. Erie VA Medical Center also has a Service Contract for track inspections (Contract number: 36C24422D0019). The requested equipment is compatible with the existing tracks.