36C24424Q0231-Therepeutic Harp _ Drum Circle.docx

Solicitation Number / RFQ – 36C24424Q0231 Therapeutic Harp and Drum Circle Facilitation VA Pittsburgh Health Care System, Pittsburgh, PA

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This Solicitation is being issued as Request for Quote (RFQ) 36C24424Q0231. The government anticipates awarding one five-year Blanket Purchase Agreement (BPA) resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06 (12/4/2023) and can be found at FAR | Acquisition.GOV.

The North American Industrial Classification System (NAICS) code for this procurement is 621340 with a small business size standard of $12.5Million dollars annually (yearly). This solicitation is a 100% Unrestricted.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov. Confirmation of SAM registration will be validated prior to awarding one BPA.

The VA Pittsburgh Health Care System is seeking one, five-year Blanket Purchase Agreement (BPA) for Therapeutic Harp and Drum Circle described in the attached Statement of Work (SOW) the approximate start date of 9 March 2024. The Contractor shall provide services in accordance with the SOW, Attachment A.

A complete description of the services to be acquired, and/or applicable Government need(s) as follows:

See Attachment A: Statement of Work

Contracting Office Address:

Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

Quotes in response to this RFQ are due on 09:00 AM EST, Thursday, January 25, 2024. They shall be submitted in writing and sent via email to Brittne Dailey at brittne.dailey@va.gov. Please insert “Solicitation Number 36C24424Q0231 Therapeutic Harp and Drum Circle Facilitation” in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Contracting Specialist by 9:00 AM EST, Thursday, January 18, 2024. Questions will not be accepted after this date. Responses to vendor question(s) will be posted via an amendment on SAM.gov.

See Attachment B: Price/Cost Schedule. Fill out Attachment B and send with your quote.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Addendum to FAR 52.212-1 Supplemental Instructions to Offerors applies to this acquisition:

Provision FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023) applies to this acquisition.

For the purposes of evaluating competing quotes, Quoters shall submit quotes that include the following documentation:

Submission Information/Instructions:

Offerors shall submit their quote in four volumes. Volume 1 Introductory, Volume 2 Price, Volume 3 Technical Capability, and Volume 4 Past Performance. Failure to follow these instructions may result in Offerors being determined as non-responsive and be removed from this competition.

A. Volume 1 Introductory Folder (No Page Limit):

The Introductory Folder shall include the information listed below and any other items for which a location has not otherwise been specified.

a. Cover Letter. Offerors shall submit a cover letter identifying their Company name, contact information, CAGE Code, UEI number of the prime and any teaming partner/subcontractor.

b. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items.

Offerors shall include a completed copy of the provision with their offer if the Offeror has not completed electronically in the System for Award Management (SAM) accessed through ttps://www.sam.gov/SAM/.

c. All proposals shall be valid for at least 60 days from the quote response date.

B. Volume 2 – Price Offerors shall complete the Price/Cost Schedule. See Attachment B.

C. Volume 3 - Technical Capability – (No Page Limit):

Offerors shall submit a Technical Capability which shall address the following at a minimum:

a. Explain the organizations you have worked with. Just list a few.

b. Explain your experience with healthcare clients. (E.G. children’s hospitals, schools, senior care, community groups, nursing homes, acute care, mental health-children or adults)

Harpist

c. Explain the experience you have with individuals, who are bedridden, with profound disabilities.

1. What types of disabilities, in general?

2. Do you have experience with hospice, palliative care; and what is your knowledge of the process of “active dying?” If you do, please explain.

3. Explain how you assess what is appropriate music for these individuals.

d. What is your educational background that qualifies you for this work? Any apprenticeships? Residencies? Internships?

e. Explain how long you have played and what music you have memorized for bedside calls for mobility and ease in set up.

f. Do you also play other instruments you might use bedside? If so, please explain.

g. Describe Whole Health and how it applies to your delivery of care.

Drum Facilitator

h. Describe the organization you trained with to become a drum facilitator.

i. Describe what types of disabilities you have worked with. How did you modify the equipment or make changes in the environment to make music making accessible?

j. What age or demographics have you worked with?

k. Explain how you have interacted with resistant individuals who do not want to play.

l. Describe the instruments and area you have for the group to utilize.

Under no circumstances shall pricing information be included in the Technical Capability.

D. Volume 4 - Past Performance – (No Page Limit)

Quoters shall provide up to three (3) references demonstrating experience providing the services required in the SOW, preferably of Government work, performed in the last three (3) years. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. All past performance references shall be completed by the evaluator. The evaluator shall submit Past Performance Questionnaire (Attachment D) directly to the Contract Specialist at Brittne.Dailey@va.gov prior to solicitation closing date. The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1. The Government reserves the right to seek past performance information from any sources not included in your past performance and available to the Government to include, but not limited to, CPARS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

This RFQ will result in the award of a five (5) year BPA. Quotes shall include pricing that represents the vendors best offer and discounts. All pricing is final. Vendors should consider that requests for price adjustment, other than for wage increases due to Service Contract Act Clauses such as FAR 52.222-43 (Wage Determination), will be denied. Pricing structures should include the vendors adjustments for normal economic inflation for the entirety of the five (5) year ordering period.

Quoters are cautioned to be responsive to all requirements in the SOW and to provide sufficient information to allow for evaluation of the quotes.

Service Contract Act Wage Determination apply and can be found in Attachment C.

FAR 52.212-2 Evaluation Commercial Items (Nov 2021) applies to this acquisition:

Addendum to FAR 52.212-2: Evaluation Approach/Process

The Government will perform an evaluation using a comparative evaluation of each quote. The Government will compare quotes to one another to select quote that best benefits the Government by fulfilling the requirement. Comparative evaluation will be conducted in accordance with FAR 13.106-2(b)(3). The following factors shall be used to evaluate Quoters:

The Government will award one, five-year BPA resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ is most advantageous to the Government. The Government will evaluate technical capability, past performance, and price.

The Government will perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation. Quoters should provide documentation with their quote that demonstrates their technical capability. The documentation should, at a minimum, demonstrate that the contractor is able to provide all the requirements listed within the Statement of Work. Additional capabilities above the minimum may also be included and may be reviewed by the Government by completing a one-to-one comparison of the quotes to each other. If the Government determines that there will be a benefit in selecting the contractor that exceeds the minimum requirements, the Government has the discretion to accept the other than lowest priced quote that provides additional benefits to the Government. This Comparative Evaluation will be conducted in accordance with FAR 13.106-2(b)(3).

A written notice of award or acceptance of a quote, emailed, or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a BPA agreement without further action by either party. Before the offer's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Contracting Officer will award one BPA resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ is most advantageous to the Government.

Failure to follow these instructions may result in quoters being determined as non-responsive and will be removed from competition.

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR | Acquisition.GOV VA Acquisition Regulation (VAAR) - Office of Acquisition and Logistics (OAL)

1. Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

FAR CLAUSES

2. FAR 52.212-4 - Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

3. FAR 52.203-17 - Contractor Employee Whistleblower Rights (NOV 2023)

4. FAR 52.204-9 - Personal Identity Verification of Contractor Personnel (JAN 2011)

5. FAR 52.204-13 - System for Award Management Maintenance (OCT 2018)

6. FAR 52.204-18 - Commercial and Government Entity Code Maintenance (AUG 2020)

7. FAR 52.216-18 - Ordering (AUG 2020)

8. FAR 52.216-19 - Order Limitations (OCT 1995

9. FAR 52.216-21 - Requirements (OCT 1995)

10. FAR 52.217-8 - Option to Extend Services (NOV 1999)

VAAR Clauses

11. VAR 852.203-70 - Commercial Advertising (MAY 2018)

12. VAR 852.204-70 - Personal Identity Verification of Contractor Personnel (MAY 2020)

13. VAR 852.232-72 - Electronic Submission of Payment Requests (NOV 2018)

14. VAR 852.237-74 - Nondiscrimination in Service Delivery (OCT 2019)

15. VAR 852.237-75 - Key Personnel (OCT 2019)

16. VAR 852.242-71 - Administrative Contracting Officer (OCT 2020)

17. VAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (DEC 2023)

The following solicitation provisions apply to this acquisition:

FAR Provisions

18. FAR 52.212-1 - Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023)

19. FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (FEB 1998)

20. FAR 52.204-7 - System for Award Management (OCT 2018

21. FAR 52.204-16 - Commercial and Government Entity Code Reporting (AUG 2020)

22. FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

23. FAR 52.216-1 - Type of Contract (APR 1984)

VAAR Provisions

24. VAAR 52.212-2 - Evaluation-Commercial Items (NOV 2021)

25. VAAR 52.212-3 - Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2023)

The following contract clauses apply to this acquisition:

26. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (DEC 2023)

27. FAR 52.203-17 - Contractor Employee Whistleblower Rights (Nov 2023)

28. FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

29. FAR 52.204-27 - Prohibition on a ByteDance Covered Application (JUN 2023

29. FAR 52.209-6 - Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

30. FAR 52.222-3 - Convict Labor (JUN 2003) ([

31. FAR 52.222-21 - Prohibition of Segregated Facilities (APR 2015

32. FAR 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246

33. FAR 52.222-50 - Combating Trafficking in Persons (NOV 2021)

34. FAR 52.223-9 - Estimate of Percentage of Recovered Material Content for EPA-Designated Products (MAY 2008)

35. FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

36. FAR 52.224-3 -Privacy Training (JAN 2017)

37. FAR 52.222-41 - Service Contract Labor Standards (AUG 2018)

38. FAR 52.222-42 - Statement of Equivalent Rates for Federal Hires (MAY 2014)

39. FAR 52.222-43 - Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

Attachments:

See Attached document: Attachment A – SOW See Attached document: Attachment B– Price Schedule See Attached document: Attachment C – WD 2015-4235_REV 24_Date 06-30-2023 Allegheny_Armstron_Beaver_Butler_Fayette_Washington_Westmoreland See Attached document: Attachment D – Past Performance Questionnaire

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