Combo Synopsis Solicitation 36C24424Q0025 P0002 v1.0.pdf

SUBJECT* VISN 04 Courier Services - Nine VA Medical Centers

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215

SOLICITATION NUMBER* 36C24424Q0025

RESPONSE DATE/TIME/ZONE 12-06-2023 12:00 PM EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R602

NAICS CODE* 492110

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 VA Pittsburgh Healthcare System 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Stanley Kwasny stanley.kwasny@va.gov

PLACE OF PERFORMANCE

ADDRESS VISN 04 - Nine VA Medical Centers, CBOCs, facilities and locations.

POSTAL CODE

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS stanley.kwasny@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

This is a Combined Synopsis Solicitation (CSS) for commercial services prepared in accordance with the format in FAR Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services.,” using Simplified Acquisition Procedures found at FAR Part 13 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This Solicitation number 36C24424Q0025 is being issued as a Request for Quote (RFQ).

Contracting is asking for one set of pricing for the entire 5 years. Please price accordingly. This RFQ will result in the award of a five (5) year Firm Fixed Price IDIQ. Quotes shall include pricing that represents the vendors best offer and discounts. All pricing is final. Vendors should consider that requests for price adjustment, other than for wage increases due to Wage Determination, will be denied. Pricing structures should include the vendors adjustments for normal economic inflation for the entirety of the five (5) year ordering period. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-05 (Effective Date 09/22/2023) and can be found at: FAR | Acquisition.GOV .

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110 with a small business size standard of 1500 Employees and the Product/Service Code is: R602

This solicitation is set-aside 100 percent for Service-Disabled Veteran Owned Small Business

(SDVOSB).

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at:

http://www.sam.gov . Confirmation of SAM registration will be validated prior to awarding a contract.

The Veterans Integrated Service Network 04 (VISN4), has a new requirement for a fully licensed contractor to provide courier service, for each of the VISN4 VA Medical Centers, Community Based Outpatient Clinics (CBOC), facilities, and locations within VISN4, which is represented throughout the State of Pennsylvania, State of Ohio, State of Delaware, and State of New Jersey as listed in the Performance Work Statement (PWS), Attachment A.

The Contractor shall provide all necessary management, labor, equipment, vehicles, transportation, information security (HIPAA), and insurance to provide courier services cited in the PWS Performance Schedule. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances.

All interested offerors shall provide quotation for the following: Pricing Submission, Attachment B.

Place of Performance: VISN-04 VA Medical Centers, CBOCs, facilities, and locations.

VISN-04 intends to award one five-year IDIQ contract with Orders anticipated to begin approximately: 01/02/2024 – 01/01/2029. Place of Performance: VISN-04 VA Medical Centers, CBOCs, facilities, and locations.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far http://www.sam.gov/

A complete description of the services to be acquired, and/or applicable Government need(s) are as follows: See Attachment A: Performance Work Statement.

Contracting Office Address:

Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) VA Pittsburgh Healthcare System 1010 Delafield Road, Pittsburgh, PA 15215 Contract Specialist: Stanley Kwasny

The following solicitation provisions apply to this acquisition and may be incorporated by reference:

52.252-1 Solicitation Provisions Incorporated By Reference (SEP 2023)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS OCT 2018

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS – NOTICE

AND REPRESENTATION

JUN 2020

52.212-1 Instructions To Offerors – Commercial Products And Commercial Services (Nov 2021) Applies To This Acquisition

52.212-2 Evaluation Commercial Items (Nov 2021)

52.212-3 Offeror(s)s Representations and Certifications-Commercial Products and Commercial Services (SEP 2023)

52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance (Nov 2021)

52.209-7 Information Regarding Responsibility Matters (Oct 2018) http://www.acquisition.gov/far/index.html

52.216-1 Type Of Contract (Apr 1984)

52.233-2 Service Of Protest (Sep 2006)

Clauses included in this solicitation by reference:

52.252-2 Clauses Incorporated By Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

FAR

Number

Title Date

JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

FAR 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders-Commercial Products And Commercial Services (MAY 2022) (JUL 2020) (DEVIATION).

The following subparagraphs are applicable: Subparagraph (b)(1), (b)(4), (b)(7), (b)(8), (b)(9), (b)(16), (b)(21), (b)(22), (b)(27), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(36), (b)(44), (b)(55), (b)(58). Subparagraph (c)(1), (c)(2), (c)(7), (c)(8).

52.216-18 Ordering (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01-02-2024 through 01-01-2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $500,000;

(2) Any order for a combination of items in excess of $7,500,000; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 01/01/2030.

(End of Clause)

Provisions And Clauses Applicable To VA Acquisition Of Commercial Items (Apr 2020)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components.

The following provisions or clauses are incorporated by reference:

FAR

Number

Title Date

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.237-74 NONDISCRIMINATION IN SERVICE DELIVERY OCT 2019

VAAR 852.219-73 Va Notice Of Total Set-Aside For Certified Service-Disabled Veteran-Owned Small Businesses (Jan 2023) (Deviation)

852.203–70, Commercial Advertising (May 2018)

852.232–72, Electronic Submission Of Payment Requests (Nov 2018)

852.233–70, Protest Content/Alternative Dispute Resolution

852.242-71, Administrating Contract Officer (Oct 2020)

852.270–1, Representatives Of Contracting Officers

(End of Clause)

VAAR 852.242-71 Administrative Contracting Officer (Oct 2020)

VAAR 852.219-75 VA Notice Of Limitations On Subcontracting—Certificate Of Compliance For Services And Construction (Jan 2023) (Deviation)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ______________

Printed Title of Signee: ________________

Signature: __________________________

Date: ______________________________

Company Name and Address: _______________

(End of Clause)

Addendum To Far 52.212-1 Instructions To Offerors-Commercial Products And Commercial Services:

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Quotes in response to this RFQ are due on 12:00 PM (EST), Wednesday, December 6, 2023. Quotes shall be submitted in writing and sent via email to Contract Specialist: Stanley Kwasny: stanley.kwasny@va.gov. Please insert “Solicitation Number 36C24424Q0025 VISN-mailto:stanley.kwasny@va.gov

04 Courier Service” in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via email to the Contract Specialist by 12:00 PM EST, Thursday, November 23, 2023. Questions will not be accepted after this date. Responses to Offeror’s question(s) will be posted via an amendment on SAM.gov / Contract Opportunities via: http://www.sam.gov

Failure to follow all instructions may result in Offeror(s)s being determined as non-responsive and be removed from this competition. All proposals shall be valid 60 days from the quote response date.

Offeror(s)s are cautioned to be responsive to all requirements in the PWS and to provide sufficient information to allow for evaluation of the quotes.

Offeror’s are required to submit the following:

1. Attachment B: Price Submission. Please complete price information in the last two columns of Attachment B and return with your quote.

2. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Or

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

And a statement to acknowledge amendments, if applicable.

3. All Offerors shall complete, sign, and return, along with their Quote, the Notice of Limitations on Subcontracting – Certificate of Compliance found in VAAR Clause 852.219-75.

4. Cover Letter. Offeror(s)s shall submit a cover letter identifying their Company name, contact information, CAGE Code, SAM Unique Entity ID (UEI) number of the prime and any teaming partner/subcontractor.

5. Offeror(s)s shall include a completed copy of the provision 52.212-3 with their quote if the Offeror(s) has not completed it electronically in the System for Award Management (SAM), accessed via: http://www.sam.gov

6. Offeror(s)s shall submit a Technical Capability which shall address the following at a minimum:

a. Please provide a plan or method that describes how your company will comply with VAAR Clause 852.219-75 VA Notice Of Limitations On Subcontracting— Certificate Of Compliance For Services And Construction.

b. What is your contingency plan to answer Performance Work Statement (PWS) 3.8?

c. Is your business able to provide pickup and delivery to the ALL of the various locations within VISN 04 listed in the PWS (Exhibit A)?

d. Is there anything specifically your business is NOT capable of couriering?

e. Do your employees wear uniforms (PWS 3.5)?

f. Does the type of vehicles your business utilize for deliveries and pickups accommodate all the items listed in PWS 3.1?

g. Do your vehicles have a company name/logo prominently displayed (PWS 3.7)?

h. Do your drivers have current licenses required by state/federal law (PWS 3.7)?

i. Does your business have current bonds (certificate of bond, bond policy, and any modifications made to policy – as needed/requested on or before expiration dates of certificate or policy) required by state/federal law (PWS 3.7)? If yes, please provide proof with submission of your quote.

j. Does your business have current insurance (certificate of insurance, insurance policy, and any modifications made to policy – as needed/requested on or before expiration dates of certificate or policy) required by state/federal law (PWS 3.7)?

If yes, please provide proof with submission of your quote.

k. Are your employees able to comply with the effective VA Medical Center Policy/Occupational Health requirements in accordance with OSHA Blood Borne Pathogens (BBP) Law and the OSHA Tuberculosis Compliance Directive as stated in PWS 3.12?

l. Are your employees able to comply with not opening bags, totes, containers, and coolers in the performance of the contract and all privacy/confidentiality requirements stated in PWS 3.14?

m. Are your employees able to complete all training requirements listed in PWS 3.10 as needed/requested on or before expiration dates?

7. The evaluator shall submit Past Performance Questionnaire (Attachment D) with their quote. Offeror(s)s shall provide up to three (3) references, preferably of Government work, performed in the last three (3) years. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. All past performance references shall be completed by the evaluator and include name of client, customer point of contact, customer telephone number, contract number, award amount, project/service location, and other information relevant to this quote.

The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1. The Government reserves the right to seek past performance information from any sources not included in your past performance and available to the Government to include, but not limited to, CPARS or other databases;

interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services

The Government will perform an evaluation using a comparative evaluation of each quote. The Government will compare quotes to one another in order to select the quote that best benefits the Government. Comparative evaluation will be conducted in accordance with FAR 13.106- 2(b)(3). The following factors shall be used to evaluate Offeror(s)s:

1. Price

2. Technical Capability

3. Past Performance

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Offeror(s) within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Contracting Officer will award one, firm fixed price contract resulting from this RFQ to the responsible Offeror(s) whose quote conforming to the RFQ is most advantageous to the Government.

i. Price— Government reserves the right to award to a Offeror with other than the lowest price. Award will be made to the Offeror whose quote represents the best overall value to the government.

ii. Technical— Offeror clearly demonstrates in its response a clear understanding of all the Government’s requirements and effective approach for the completion of service in accordance with the PWS.

iii. Past Performance— Offerors must have a record of satisfactory or neutral past performance. If no record of past performance is found, the Offeror will receive a rating of neutral. The Government will utilize but is not limited to internal documentation including Federal Awardee Performance and Information System (FAPIIS) for determining the past performance of Offerors.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: Attachment A - Performance Work Statement See attached document: Attachment B - Price Submission (Excel Spreadsheet) See attached document: Attachment C - Schedule of CLINS See attached document: Attachment D - Past Performance Questionnaire.

See attached Document: Attachment E - Wage Determinations

Point of Contact

Stanley Kwasny Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) 1010 Delafield Road, Pittsburgh, PA 15215 stanley.kwasny@va.gov

End of Document mailto:stanley.kwasny@va.gov