SOW - 595-23-113 Construct UPS for MRI Chiller.pdf

Lebanon VA Medical Center Lebanon, PA 17042

Design/Build (DB) Scope of Work

Construct UPS for MRI Chiller

Project # 595-23-113

Construction Documents Ready by 90 days after Notice to Proceed (NTP) issued Construction Complete by 220 days after NTP issued

• Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a New UPS for MRI Chiller in Lebanon and other specific tasks as further defined by this request for proposal (RFP) for Project No. 595-23- 113 Construct UPS for MRI Chiller. The project shall construct a new building and install an uninterrupted power source (UPS) to provide uninterruptable power for the MRI chiller that is located at building 1.

• This Request for Proposal (RFP) document is intended to generally define the scope and design parameters to be included in the project. It is the Design Build (DB) Team’s responsibility to provide a complete set of design documents in a manner consistent with VA guidelines, specifications, and design standards to complete construction within the 220-day schedule.

• Offeror shall be prepared for a 220-day schedule as indicated below in the Project Schedule. Offeror may propose an alternate schedule, in addition to the 220-day schedule, which will be reviewed by the VA. Schedules shall indicate the following:

o the design period and provisions for VA reviews.

o Phasing plans for coordination of any site utility relocation work.

o Construction period services including:

• Mobilization

• Demolition

• Excavation

• Enclosure

• Interior Construction

• Procurement and installation of equipment

• Provisions for overtime or shift work shall be included in the contract offer to avoid interruptions to patient treatment schedules during normal working/business hours.

• Site utilities, temporary stairs, roadway realignments, and other site differing conditions as encountered during construction.

• Equipment unloading, placing, inspection, testing, commissioning, and reports.

PROVIDE:

Professional Design/Build (DB) and healthcare planning services to include but not limited to:

Site investigation – architectural, civil, structural, electrical, mechanical and any other engineering services as needed, environmental studies, and materials testing.

Contract drawings and specifications for construction.

Construction period services for DB A/E - review of shop drawing submissions, provide recommendations regarding contractor change proposals and requests for information (RFI), DB A/E shall visit site per VA's request, add to drawings as-built conditions from contractor's record drawings; DB A/E shall respond on site within a two-hour period when requested.

Construction of the UPS building, purchase and installation of the UPS, connection and testing of all components to make a complete and usable system, including all Management, Supervision, Labor, Transportation, Equipment and Materials and perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required by project drawings and specifications to create a complete and useable facility.

-- Project Scope --

GENERAL:

Provide a full set of construction documents for a project that shall provide a new UPS for the MRI chiller at Building 1 at the Lebanon VA Medical Center. While the drawings and specifications provided are labeled 100%, the offeror shall be prepared to conduct site investigations to verify existing conditions, all dimensions (existing and proposed) and constructability.

Offeror shall be prepared to make layout changes, calculations, and provide documentation to support their design. Construct UPS for MRI Chiller per the specifications and drawings approved through the Design and Project Design Team (PDT) process.

SPECIFICS:

The project to procure and install a new UPS for the MRI chiller at Building 1 shall include the following:

• The project shall procure and install a UPS for the MRI chiller at building 1

• DB A/E shall research the best options, including the latest technology in

UPS systems

• Pull all new wiring from the existing automatic transfer switch to the new UPS to the MRI main distribution panel

• Install new conduit where required, contractor may re-use existing conduit where it exists and meets NFPA 70 standards

• The contractor may reuse the existing MRI main distribution panel and

Automatic Transfer Switches if they meet NFPA 70 standards

• The contractor shall connect the UPS to our existing Schneider EcoStruxure system

• UPS shall be on a 4” concrete pad above the floor.

• DB A/E shall research and determine the best options for the UPS location and shall present a minimum of two acceptable options to the VA

• The UPS shall be EATON 93PM or approved equal, 150 kW, 480V, double conversion, 97% efficiency, .99 or greater power factor, Lithium-Ion Batteries, UL 1778, UL 924 Emergency and UL 924 Auxiliary rated. The UPS shall provide a minimum of 10 minutes of power for the connected loads, assumed to be 3 phase, 277/480V, 125A/phase

• The contractor shall provide a building for the UPS system. The UPS building shall be a metal building with a concrete floor. It shall be temperature controlled to meet all standards of the UPS manufacturer.

• The UPS building and installation must meet all applicable NFPA, IBC, VA and OSHA requirements, including, but not limited to NFPA1, NFPA 13, NFPA 70, NFPA 70E, NFPA 72, NFPA 99, NFPA 101, and NFPA 855.

• The building shall have remotely monitored ventilation, smoke detectors, fire suppression systems and gas detectors connected to the appropriate Lebanon VAMC systems as required by codes and standards.

• The building shall have two separate exits with a minimum of 3’ of clearance on all sides of cabinets unless additional spacing is required by appropriate codes

• The project shall be designed and completed in accordance with VA Criteria, NFPA (National Fire Protection Association), EPA (Environmental Protection Agency) requirements, and VA Specifications developed for the project.

• Everything that controls, consumes, or is capable of consuming electric shall have a label. Label shall have circuit identification, panel it is fed from, and where the panel is located.

• Layout of the space shall maximize staffing efficiencies.

• Installation shall occur during times that minimize impact to patients, staff and hospital in general

• Collaboration between Design-Build team, COR and Lebanon VAMC

Electrical shop is greatly encouraged during the project

• Outages to the MRI (the MRI will not work without the chiller) shall only be permitted on weekends and must be coordinated and scheduled through the COR with a minimum of 28 days’ notice

Construction shall be addressed in phases to allow operations to continue during construction to the extent possible. Phasing shall be determined during the 35% design review. Phasing must work within budget and allow the VA to continue operations at minimal interference.

The DB A/E is responsible for providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling, development of specifications and drawings, and construction period services. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/til/. DB A/E shall pay attention to NFPA, BOCA, VA Handbook 7610 space criteria and VA program guide PG-18-14.

The DB A/E is responsible for a full load test of the UPS system.

SPECIAL NOTE: Be reminded that the VA guidelines are superseded by Lebanon VAMC standards. If current healthcare trends dictate a different design approach is needed, we shall follow that approach. Also, it is critical that all work minimize the duration of any outage of our MRI.

The DB A/E shall provide professional architectural and engineering and construction services for the project and is responsible for providing all services necessary for design of this project – i.e., mechanical, electrical, asbestos sampling and monitoring, structural, fire alarm and suppression, communications, cable tv, etc.

The DB construction contractor shall provide all Management, Supervision, Labor, http://www.cfm.va.gov/til/

Transportation, Equipment and Materials and perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required by project drawings and specifications to complete the Construct UPS for MRI Chiller Project.

-- Site Investigations --

EXPECTATION: The DB A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project.

NOTE: Information including drawings and other documentation provided to the DB A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address: http://www.cfm.va.gov/til/. AutoCAD background drawings shall be provided by the VA upon request. The DB A/E shall field verify all dimensions. The DB A/E shall field verify every aspect that relates to the project.

Coordinate site visits with the Contracting Officer Representative (COR) as determined after award.

-- Project Schedule -- EXPECTATION: Submit review packages so they are received on the noted day

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after NTP) or earlier:

Initial PDT Meeting .................................................................................... 0 days Design Development Documents (75%) ........................................... 40 days (PDT Meeting) ................................................................................... 45 days

Design Development Documents (100%) ............................................... 65 days (PDT Meeting) ................................................................................... 70 days

Construction Documents ......................................................................... 90 days (3 Sets of Drawings and Specifications)

Begin Construction on or before .......................................................... 100 days

Complete Construction on or before ..................................................... 220 days

Note: The issuance of the Notice to Proceed (NTP) for design will be at the first Project Design Team (PDT) Meeting. The Design-Build Team Contractor shall be required to attend and take minutes of each PDT meeting. Minutes shall be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting for approval and to be added to the official contract file.

-- Design Requirements/Submissions --

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/til/aeDesSubReq.asp Please pay specific attention to the schematic, design and construction submission requirements. As appropriate and depending upon the complexity of the design, the DB A/E may elect to delete individual submissions where not required (i.e. Do not address Site Development, Landscaping for interior renovation projects) http://www.cfm.va.gov/til/ http://www.cfm.va.gov/til/aeDesSubReq.asp

DELIVER:

All design packages directly to the Contracting Officer and Project Engineer on the established dates to allow the VA to review. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/til/aeDesSubReq.asp

Area of Construction: Building 1, See Attachment A.

Design Development 35%: Attachment “B” 35% Submission Requirements Requirements for the 35% Design Development Documents Submission.

Define the design elements based on the presented option and submit all information required by the PG-18-15 (35% Design Development).

Identify Working Drawings scope within the construction budget.

Identify all design calculations.

Identify impact of existing asbestos.

Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to PENDOT, OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

Identify all design calculations.

Identify all existing utilities and utilities requirements.

Identify all potential bid deduct alternatives.

Identify all phasing requirements for construction.

Develop Infection Control Risk Assessment (VA EC-43)

Design Development 100%: Attachment “C” 100% Submission Requirements Requirements for the 100% Design Development Documents Submission.

Address all comments from the 75% review.

Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

Revise and update cost estimate.

Preparation of project scope for CBD/ negotiated advertisement and account for any bid deduct alternatives developed in the 75% design submission Finalize all design calculations.

Finalize all potential bid deduct alternatives.

Finalize all phasing requirements for construction.

Finalize impact of existing asbestos.

Finalize Infection Control Risk Assessment (VA EC-43) Address all comments from the VISN Safety & Fire Protection Review.

Construction Documents (CD): Attachment “D” Construction Documents Submission Requirements Submit a complete set of documents of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

-- Construction Period Services --

Expectations: Respond to submittals and other requests in a timely manner.

PROVIDE:

Review all shop drawing submissions and provide recommendations to the VA within http://www.cfm.va.gov/til/aeDesSubReq.asp five calendar days upon request.

Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design shall be at no cost to the VA.

Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

Prepare as-built drawings on original set with DB A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built’s to AutoCAD 2007 – 2014 and in PDF form and provide a set of updated as-built’s on CD within 30 days to the COR.

ATTACHMENT “A”

ATTACHMENT “B”

Design Development 35% Submission Requirements

Deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

3 copies of a narrative report forwarding the design develop 75% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

3 sets of all drawings updating all previous comments required by project and produced in AutoCAD 2007 – 2014 and in PDF form.

2 copies of updated itemized cost estimate by spec section or trade (labor, material and equipment) and by VA criteria, NRM, Minor, BSER and BSEA.

3 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

1 set of all drawings and specifications, to send for 3rd party Life Safety Review.

1 copy of drawings in AutoCAD 2007 – 2014 and in PDF form and specifications in Microsoft Word 2007 or higher on (CD)

ATTACHMENT “C”

Design Development 100% Submission Requirements

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

3 copies of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

2 sets of all drawings updating all previous comments required by project produced in AutoCAD 2007 – 2014 and in PDF form.

3 copies of the proposed construction schedule.

2 copies of final itemized cost estimate by spec section or trade (labor, material and equipment) and by VA criteria, NRM, Minor, BSER and BSEA.

2 copies of final edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

1 CD containing

All drawings in AutoCAD 2007 - 2014 and in PDF form.

All specifications in Microsoft Word 2007 or higher on (CD)

ATTACHMENT “D”

Expectation: Submit complete contract documents for final review prior to Notice to Proceed for Construction. Continue to submit contract documents until all changes are incorporated by the DB A/E for final signature prior to Notice to Proceed for Construction. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

Contract Document Submission Requirements

1 copy of the Cover Sheet (AutoCAD) for final VA signatures.

2 sets of all drawings updating all previous comments required by project, produced in AutoCAD 2007 – 2014 and in PDF form – for final VA review. If approved final sets to be submitted with signed off cover sheet.

3 copies of final project specification (two bounds; one loose) prepared in Microsoft Word 2007 or higher. Include a master submittal list in the specifications.

1 CD containing

All drawings in AutoCAD 2007 – 2014 and in PDF.

All specifications in Microsoft Word 2007 or higher.

Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

Upon signature approval, provide three (3) sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two (2), half (1/2) size sets of final drawings.